Audit 352321

FY End
2023-12-31
Total Expended
$1.75M
Findings
56
Programs
6
Year: 2023 Accepted: 2025-04-01

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
553727 2023-002 Material Weakness Yes L
553728 2023-002 Material Weakness Yes L
553729 2023-002 Material Weakness Yes L
553730 2023-002 Material Weakness Yes L
553731 2023-002 Material Weakness Yes L
553732 2023-002 Material Weakness Yes L
553733 2023-002 Material Weakness Yes L
553734 2023-003 Material Weakness Yes C
553735 2023-003 Material Weakness Yes C
553736 2023-003 Material Weakness Yes C
553737 2023-003 Material Weakness Yes C
553738 2023-003 Material Weakness Yes C
553739 2023-003 Material Weakness Yes C
553740 2023-003 Material Weakness Yes C
553741 2023-004 Material Weakness Yes B
553742 2023-004 Material Weakness Yes B
553743 2023-004 Material Weakness Yes B
553744 2023-004 Material Weakness Yes B
553745 2023-004 Material Weakness Yes B
553746 2023-004 Material Weakness Yes B
553747 2023-004 Material Weakness Yes B
553748 2023-005 Significant Deficiency - I
553749 2023-005 Significant Deficiency - I
553750 2023-005 Significant Deficiency - I
553751 2023-005 Significant Deficiency - I
553752 2023-005 Significant Deficiency - I
553753 2023-005 Significant Deficiency - I
553754 2023-005 Significant Deficiency - I
1130169 2023-002 Material Weakness Yes L
1130170 2023-002 Material Weakness Yes L
1130171 2023-002 Material Weakness Yes L
1130172 2023-002 Material Weakness Yes L
1130173 2023-002 Material Weakness Yes L
1130174 2023-002 Material Weakness Yes L
1130175 2023-002 Material Weakness Yes L
1130176 2023-003 Material Weakness Yes C
1130177 2023-003 Material Weakness Yes C
1130178 2023-003 Material Weakness Yes C
1130179 2023-003 Material Weakness Yes C
1130180 2023-003 Material Weakness Yes C
1130181 2023-003 Material Weakness Yes C
1130182 2023-003 Material Weakness Yes C
1130183 2023-004 Material Weakness Yes B
1130184 2023-004 Material Weakness Yes B
1130185 2023-004 Material Weakness Yes B
1130186 2023-004 Material Weakness Yes B
1130187 2023-004 Material Weakness Yes B
1130188 2023-004 Material Weakness Yes B
1130189 2023-004 Material Weakness Yes B
1130190 2023-005 Significant Deficiency - I
1130191 2023-005 Significant Deficiency - I
1130192 2023-005 Significant Deficiency - I
1130193 2023-005 Significant Deficiency - I
1130194 2023-005 Significant Deficiency - I
1130195 2023-005 Significant Deficiency - I
1130196 2023-005 Significant Deficiency - I

Contacts

Name Title Type
RW4TK45WJ985 Megan Mattimoe Auditee
4198551945 Caitlin Bainter Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: This Schedule has been prepared on the accrual basis of accounting. Grant revenues are recorded for financial reporting purposes when AO: Advocating Opportunity, Inc. has met the qualifications for the respective grants. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: AO: Advocating Opportunity, Inc. has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of AO: Advocating Opportunity, Inc. under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of AO: Advocating Opportunity, Inc., it is not intended to and does not present the financial position, changes in net assets, functional expenses, or cash flows of AO: Advocating Opportunity, Inc.

Finding Details

Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Organization is required to submit quarterly financial reports and semi-annual performance reports to the Federal Agency. Condition: The Organization did not have controls in place to prevent, detect, or correct errors in reporting. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the required reports prepared before it was submitted to the Federal Agency. The financial information submitted was not supported as records were not retained. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The financial information reported to the Federal Agency could be materially misstated. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-002. Recommendation: We recommend the Organization design controls to ensure reports are prepared and reviewed by separate individuals and that the information gathered to prepare the report is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the report and before submission to the Federal Agency and will make sure support gathered is retained.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of cash management. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing, we noted the Organization did not have adequate internal controls designed to ensure requests for reimbursement were supported by costs incurred and paid within 30 days. Questioned costs: None Context: During our testing, it was noted that there was no formal layer of review over the draw down requests prepared by the accountant before it was submitted to the awarding agency. Amounts drawn did not consistently agree to known upcoming or previously incurred expenditures. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: Amounts received in advance were not consistently spent within the 30 days per the requirement. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-003. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director before submitting the request to the awarding agency and that the support is retained. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of allowable costs. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: Internal controls over compliance for allowable costs were not in place to support that the Organization was requesting reimbursement for costs allowable by the Federal Agency. Questioned costs: None Context: Indirect Allocations In a sample of 17, 15 of the draw down requests were made based on expected expenses, however, 12 out of the 15 draw requests resulted in actual expenses incurred exceeding the amount drawn. 3 out of the 15 were draw requests made in advance of expenses incurred or to catch up on expenses incurred not previously drawn down on. Cause: The Organization was in its startup phases and was struggling to maintain current operations with limited staff. Effect or potential effect: The amounts reimbursed by the Federal Agency may by unallowable and result in a refund to the Federal Agency. Repeat Finding: The finding is a repeat of a finding in the immediately prior year. Prior year finding number was 2022-004. Recommendation: We recommend the Organization design controls to ensure the draw down requests and related support are formally reviewed and approved by the Executive Director for allowability before submitting the request to the awarding agency. Views of responsible officials: We agreed with the above comment. The Organization will put a formal layer of review after preparation of the draw down request and support and before submission to the awarding agency and make sure the approved support is kept on file.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.
Federal Agency: Department of Justice Federal Program Name: Services for Victims of Human Trafficking Assistance Listing Number: 16.320 Federal Award Identification Number and Year: 2020-VT-BX-0080, 2020-VM-BX-0003, 15POVC-23-GG-04086-HT, 15POVC-23-GG-02751-MINO, 15POVC-22-GG-03897-HT, 15POVC-21-GG-03694-HT, and 2020-HT-OVC-614 Award Period: October 1, 2020 through September 30, 2026 Type of Finding: • Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award requires compliance with the provisions of suspension and debarment. The Organization should have internal controls designed to ensure compliance with those provisions. Condition: During our testing it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Questioned costs: None Context: In a sample of 1, it was noted that the Organization did not retain support to demonstrate that suspension and debarment was reviewed. Cause: The Organization was in its startup phases and the Uniform Grant Requirements had not been tested previously. Support for suspension and debarment review was retained for some vendors, but not all of them. Effect or potential effect: The contractor tested was not suspended or debarred however, the deficiency in internal controls provides an opportunity for noncompliance. Repeat Finding: No Recommendation: We recommend the Organization retain support of suspension and debarment checks for each vendor to support the written policy is implemented and the Uniform Grant Requirements are being followed. Views of responsible officials: We agreed with the above comment.