Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720, 93.859 and 93.846 below)
Sponsoring Agency: Department of Labor and Department of Health and Human Services
Award Names: VT RETAIN - Phase 2 – New, COBRE-RPL#2 Zeitler, MAIT cells in lupus skin disease, HRSA RCORP NAS 2023-2026, HRSA RMOMS - Resubmission – 1, Substance Abuse & Mental Health Services Administration (SAMHSA) Community Mental Health Block Grant, Psychosis Early Action and Resources
Award Numbers: 1947RTN2-02B, P20GM148278, 1R01AR080641-01A1, G26RH49907, 1 UK9RH50282-01-00, SS-2022-OCOM-02-CLINI-01, B09SM083987/1B09SM085371
Assistance Listing Title: Disability Employment Policy Development, Biomedical Research and Research Training, Arthritis, Musculoskeletal and Skin Diseases Research, Rural Health Care Services and Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.859, 93.846, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services, University of New Hampshire
Criteria
The Dartmouth Health System’s cost transfer approval policy requires approval from the Principal Investigator and Post Award Manager for cost transfers made less than 90 days after discovery. There are limited exceptions where Principal Investigator approval is not required. For all cost transfers that are made more than 90 days after discovery, approval is also required from the Director of Research Operations- Finance.
Condition
In testing conformity with the compliance requirements for cost transfers, we noted the following across our major programs selected for testing:
• Research and development - 4 cost transfers totaling $6.9k out of the 10 selected cost transfers totaling $50.7k were not approved in accordance with policy.
• 93.912 - 3 cost transfers totaling $15.2k out of the 5 selected cost transfers totaling $30k were not approved in accordance with policy.
• 93.958 - 3 out of the 3 selected cost transfers totaling $42k were not approved in accordance with policy.
Cause
The Dartmouth Health System did not distribute formal documentation of the cost transfer approval policy.
Effect
The Dartmouth Health System was not in compliance with its policy with respect to cost transfer approvals and thus cost transfers may not be accepted by federal agencies.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System formalize and distribute its cost transfer approval policies to individuals responsible for processing cost transfers and perform training to those responsible for the approval process.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Research and Development (relevant to assistance listing numbers 17.720 and 93.846 below)
Sponsoring Agency: Department of Labor, Department of Health and Human Services
Award Names: Research and Development- VT RETAIN - Phase 2, Arthritis, Musculoskeletal and Skin Diseases Research
Other major programs: H-1B Rural Healthcare Grant Program, Upstream 2: Increasing mental health and trauma identification and referrals for youth ages 12-18 years, Improving Care for Children and Youth in NH with Trauma and Intellectual and Developmental Disabilities (Project TIDD), Project Launch Upper Valley: Promoting a healthy start for young children and their caregivers, Rural Health Outreach and Rural Network Development Program, Substance Abuse & Mental Health Services Administration (SAMHSA) , Community Mental Health Block Grant
Award Numbers: 1947RTN2-02, 1R01AR081952-01A, HG-35889-21-60-A-33, 1H79SM084710-01, 1H79SM084906-01, 1H79SM082302-01, 1 GA1RH42907-01-00, SS-2022-OCOM-02-CLINI-01
Assistance Listing Title: Disability Employment Policy Development, Arthritis, Musculoskeletal and Skin Diseases Research, H-1B Job Training Grants, Substance Abuse and Mental Health Services Projects of Regional and National Significance, Rural Health Care Services, Block Grants for Community Mental Health Services
Assistance Listing Number: 17.720, 93.846, 17.268, 93.243, 93.912, 93.958
Award Year: 2023-2024
Pass-through entity: Vermont Department of Labor, Not applicable, Not applicable, Not applicable, Not applicable, New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.430 contains the federal regulatory requirements for internal controls over certifying time expended on sponsored projects. The Dartmouth Health System’s practice is to utilize after-the-fact effort reports to certify that compensation costs charged to federal awards, are reasonable and consistent with the work performed. Actual effort expended on each federal award is certified by a responsible person with suitable means of verification that the work was performed at the end of the specified reporting period. The Dartmouth Health System’s effort certification policy outlines the required deadlines for certifying effort reports related to federal awards.
Condition
In testing internal controls over effort certifications, we noted the following:
• Research and development- 7 of 7 selected effort reports totaling $21.4k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 208 days late.
• 17.268- 2 of 2 selected effort reports totaling $7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 62 days late.
• 93.243- 4 of 4 selected effort reports totaling $5k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 78 days late.
• 93.912- 3 of 3 selected effort reports totaling $4.3k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 179 days late.
• 93.958- 2 of 4 selected effort reports totaling $17.7k were certified/approved outside of allowable timeframe defined by the effort certification policy. They were on average 189 days late.
Cause
Individuals required to complete quarterly effort certifications did not understand the policy requirements to certify effort in a timely manner.
Effect
The lack of timely effort certification could result in compensation expenditures charged to federal awards that are not accurate.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System recommunicate its effort certification policy and provide training to all individuals required to certify effort for federal awards to ensure that the timely approval expectations are understood and adhered to.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Not applicable
Sponsoring Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023-2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria
2 CFR 200.308 Revision of budget and program plans requires a recipient or subrecipient to request prior written approval from the Federal agency or pass-through entity for changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award. Additionally, the terms of the Opioid STR award agreements at Cheshire Medical Center require changes in staffing, whether temporary or long term, to be provided to the New Hampshire Department of Health and Human Services (DHHS) for approval, 30 calendar days before making the change.
Condition
In testing conformity with the compliance requirements for key personnel, we selected 4 of the key personnel changes that occurred on the Cheshire Medical Center Opioid STR awards which included key personnel that changed roles or resigned from the System in fiscal year 2024. Management identified replacement key personnel to participate in the grant; however, management did not notify DHHS and did not obtain approval from DHHS regarding the changes.
Cause
Management did not have a control in place to notify DHHS and request approval for key personnel changes.
Effect
The granting agency was unaware of key changes made to personnel on the award and may have not concurred with the individual selected to fill the given role(s).
Questioned Costs
None noted.
Recommendation
We recommend that management communicate with their agency contacts regarding this matter and implement a control that monitors the key personnel assigned to the grant to ensure that they are notifying the agency of any changes in status and obtaining approval from the agency in a timely manner.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Research and Development
Federal Agency: Various
Award Names: Various
Award Numbers: Various
Assistance Listing Title: Various
Assistance Listing Number: Various
Award Year: 2023- 2024
Pass-through entity: Various
Criteria
According to 2 CFR section 200.313, procedures for managing equipment (including replacement
equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, at a minimum, meet the following requirements:
(1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
(2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years.
(3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated.
(4) Adequate maintenance procedures must be developed to keep the property in good condition.
(5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return.
Condition
The Dartmouth Health System did not have a process in place to ensure that all federally funded equipment included in the fixed asset register were included in its clinical engineering database where monitoring of federally funded equipment is tracked. As a result, while inspection was completed over 3 federal assets in FY2024, the Dartmouth Health System has not completed a physical inventory of all federally purchased fixed assets at least once during the last two years. Additionally, the federal asset listing did not specify all of the details required by 2 CFR section 200.313 (d) (1) such as the percentage of Federal participation in the project costs for the Federal award under which the property was acquired, asset location and the use and condition of the equipment. The full population of equipment funded with federal research and development dollars, as provided by the Dartmouth Health System, consisted of 15 items with a total historical cost of $122.6k.
Cause
In FY2024, the Dartmouth Health System was in progress implementing its corrective action plan with respect to the finding identified in FY2022, including creating a federal equipment tracking procedure, inspecting identified federal assets and updating property records to include details required by 2 CFR section 200.313. As the corrective action plan was not fully implemented by the end of FY2024, all compliance requirements with respect to federal equipment were not yet satisfied.
Effect
The Dartmouth Health System's accounting records for its federally purchased fixed assets could be inaccurate as the Dartmouth Health System has not formally verified the existence, current utilization and continued need for all federally funded equipment through this physical inventory process.
Questioned Costs
None noted.
Recommendation
We recommend that the Dartmouth Health System implement a process to ensure its policies and procedures over equipment management are followed, including the performance of a physical inventory of federally purchased fixed assets at least once every two years in accordance with 2 CFR section 200.313(d)(2), updating its property records to include all details required by 2 CFR section 200.313(d)(1) and performing a reconciliation between the listing of federally purchased fixed assets and the full fixed asset register to ensure completeness.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.
Cluster: Not applicable
Federal Agency: Department of Health and Human Services
Award Names: Substance Use Disorder Treatment and Recovery Support Services
Award Numbers: Cheshire Medical Center 2019-BDAS-05-ACCES-04, 05-95-92-920510-7040-5007, RFP-2018-BDAS-05-INTEG
Assistance Listing Title: Opioid STR
Assistance Listing Number: 93.788
Award Year: 2023 - 2024
Pass-through entity: New Hampshire Department of Health and Human Services
Criteria: To be eligible under the Substance Use Disorder Treatment and Recovery Support Services award, a patient must 1) have income below 400% of the federal poverty level, 2) be a resident of New Hampshire or experiencing homelessness in New Hampshire, and 3) be determined positive for substance use disorder. Additionally, patient income information for all eligible patients receiving services must be updated at a minimum interval of once every four weeks.
Condition: Cheshire Medical Center operates The Doorway program in Keene, NH. The Doorway connects patients positive for substance use disorder with support services and treatment, and receives a portion of its funding from the Substance Use Disorder Treatment and Recovery Support Services federal award. Through our testing of eligibility requirements for 40 patients, we noted the following:
• For 2 of 40 selections, the patient exceeded the maximum income levels.
• For 24 of 40 selections, income reassessments were not completed and documented at least once every four weeks.
• For 2 of 40 selections, the patient was neither a resident of New Hampshire, nor experiencing homelessness in New Hampshire.
• For 1 of 40 selections, an income reassessment was completed, however the eligibility conclusion reached was inaccurate.
While The Doorway provides services to patients beyond those defined as eligible under the Substance Use Disorder Treatment and Recovery Support Services award, there is no differentiation between patients that are eligible or ineligible under the federal program. As a result of patients not being differentiated, time and effort incurred by personnel on the award is commingled with non-award activity. For example, a clinician’s salary is funded under the award, but she is not seeing only eligible patients. As such, any time she spent treating a patient who is not eligible would be a questioned cost under the grant.
Cause: The nature and purpose of the federal program is very similar and consistent with the mission and operations of The Doorway. Management did not implement a process to differentiate the services performed and patients served in order to demonstrate compliance with award terms and conditions.
Effect: The commingling of activities between federal and non-federal programs does not allow for compliance with award specific terms and conditions and with eligibility requirements to be effectively managed.
Questioned Costs: We were unable to verify eligibility requirements were met for the program which had total expenditures of $1,383,585.
Recommendation: We recommend that internal controls and policies be implemented to manage the eligibility requirements of the federal awards and ensure that documentation to support eligibility determinations is maintained. Further, procedures to differentiate patients eligible under the award from those determined to be ineligible, along with a mechanism to track the time and expenses associated with eligible patients should be put in place.