FAC Explorer

Audit 350185

FY End
2024-06-30
Total Expended
$4.05M
Findings
10
Programs
6
Organization: Municipality of Florida (PR)
Year: 2024 Accepted: 2025-03-28
Auditor: Ortiz Rivera Rivera CO LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
539647 2024-003 Significant Deficiency - L
539648 2024-003 Significant Deficiency - L
539649 2024-004 Significant Deficiency - L
539650 2024-004 Significant Deficiency - L
539651 2024-004 Significant Deficiency - L
1116089 2024-003 Significant Deficiency - L
1116090 2024-003 Significant Deficiency - L
1116091 2024-004 Significant Deficiency - L
1116092 2024-004 Significant Deficiency - L
1116093 2024-004 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $701,069 Yes 1
14.871 Section 8 Housing Choice Vouchers $383,191 - 0
93.575 Child Care and Development Block Grant $279,537 Yes 1
10.558 Child and Adult Care Food Program $88,124 - 0
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $84,470 - 0
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $66,275 - 0

Contacts

Name Title Type
DUFJHQXKN731 Marisa Liz Maisonet Auditee
7878223514 CPA Marco Rivera Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Municipality did not elect to use the ten (10) percent of the minimum indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the Municipality under programs of the federal government for the year ended June 30, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from the amounts presented in, or used in the preparation of, the basic financial statements. Because the schedule presents only a selected portion of the operations of the Municipality, it is not intended to and does not present the financial position and changes in net position of the Municipality.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Municipality did not elect to use the ten (10) percent of the minimum indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: INDIRECT COST RATE Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Municipality did not elect to use the ten (10) percent of the minimum indirect cost rate allowed under the Uniform Guidance. The Municipality did not elect to use the ten (10) percent of the minimum indirect cost rate allowed under the Uniform Guidance.
Title: RECONCILIATION OF EXPENDITURES PRESENTED IN THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS TO THE EXPENDITURES PRESENTED IN THE BASIC FINANCIAL STATEMENT Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Municipality did not elect to use the ten (10) percent of the minimum indirect cost rate allowed under the Uniform Guidance. The expenditures of the schedule are included in the Municipality’s basic financial statements. The reconciliation of expenditures in the basic financial statements to the Schedule of Expenditures of Federal Awards is as follows: Total federal expenditures per schedule $4,050,740 ARPA fund $1,275,161 FEMA fund $84,470 Child Care fund $1,567,466 Other Governmental Funds $1,123,643 Total $4,050,740

Finding Details

Finding 2024-003
Condition The required Annual Project and Expenditure (P & E) Report was submitted late. The report required for the year ended March 31, 2024, was due on April 30, 2024. Criteria 2 CFR 200.328 and 31 CFR section 35.4(c) required financial and performance reporting information. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed in submission of the required report on time due to lack of knowledge of requisites and instructions about the completion of the report. Effect The Municipality cannot comply with federal regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of required reports.
Finding 2024-003
Condition The required Annual Project and Expenditure (P & E) Report was submitted late. The report required for the year ended March 31, 2024, was due on April 30, 2024. Criteria 2 CFR 200.328 and 31 CFR section 35.4(c) required financial and performance reporting information. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed in submission of the required report on time due to lack of knowledge of requisites and instructions about the completion of the report. Effect The Municipality cannot comply with federal regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of required reports.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.
Finding 2024-003
Condition The required Annual Project and Expenditure (P & E) Report was submitted late. The report required for the year ended March 31, 2024, was due on April 30, 2024. Criteria 2 CFR 200.328 and 31 CFR section 35.4(c) required financial and performance reporting information. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed in submission of the required report on time due to lack of knowledge of requisites and instructions about the completion of the report. Effect The Municipality cannot comply with federal regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of required reports.
Finding 2024-003
Condition The required Annual Project and Expenditure (P & E) Report was submitted late. The report required for the year ended March 31, 2024, was due on April 30, 2024. Criteria 2 CFR 200.328 and 31 CFR section 35.4(c) required financial and performance reporting information. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed in submission of the required report on time due to lack of knowledge of requisites and instructions about the completion of the report. Effect The Municipality cannot comply with federal regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of required reports.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.
Finding 2024-004
Condition We observed two of the quarterly reports submitted into fiscal year ended June 30, 2024. Those were submitted late; after the fifteen calendar days required. Criteria The contract with the pass-through Agency and the Municipality of Florida establishes requisites for financial reports. The funds petition must be prepared in advance during the first fifteen calendar days of the quarter. The report must contain the report of the accumulated expenses of the prior quarter, the list of the obligations, the payroll reports of the months reported and the bank conciliation into others. The information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting. Context We request the report submitted during the fiscal year to be audited and observed the report was submitted after the due date. Cause The Municipality failed to submit the required reports on time due to a lack of information on procedures for the completion of the report. Effect The Municipality cannot comply with financial report regulations; the evaluation of the federal funds use cannot be observed and monitored by the Agency. The situation could affect the program outcomes. Questioned Costs Not determined Recommendation We recommend the Municipality maintain the schedule of the due date of financial reports and maintain financial data on time in order to complete the reports into the period required.