Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but—
(1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or
(2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period.
Condition:
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that 5 students at Keene State College did not have the credit balance refunded within the 14 day period.
Context:
The College’s policies and procedures did not successfully track the 14 day period required for credit balance refunds
Cause:
The policies and procedures of the College did not ensure that refund compliance requirements were timely met.
Questioned Costs:
None
Possible Asserted Effect:
The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations.
Repeat Finding:
No
Auditor's Recommendation:
We recommend that the College put a process in place to refund student credit balances that arose from federal funds within 14 days.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.038, 84.063, 84.268
Award Period: July 01, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters
Criteria or Specific Requirement:
The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition:
We noted, during our testing, that 6 out of 60 students tested whose enrollment status was not timely reported to NSLDS.
Context:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Cause:
The College’s processes and controls did not ensure that student status changes were timely reported to NSLDS.
Questioned Costs:
None
Possible Asserted Effect:
The NSLDS system is not updated with the student information which can cause overawarding should the student transfer to another institution and the students may not properly enter the repayment period.
Repeat Finding:
No
Auditor's Recommendation:
We recommend the College review its reporting procedures to ensure that students' statuses are timely reported to NSLDS as required by regulations.
Views of Responsible Officials:
There is no disagreement with the audit finding.