Audit 348594

FY End
2024-06-30
Total Expended
$23.14M
Findings
20
Programs
37
Organization: East Central University (OK)
Year: 2024 Accepted: 2025-03-26

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
537328 2024-002 Significant Deficiency - N
537329 2024-002 Significant Deficiency - N
537330 2024-003 Significant Deficiency - N
537331 2024-003 Significant Deficiency - N
537332 2024-004 Significant Deficiency - L
537333 2024-004 Significant Deficiency - L
537334 2024-005 Significant Deficiency - N
537335 2024-005 Significant Deficiency - N
537336 2024-006 Significant Deficiency - N
537337 2024-006 Significant Deficiency - N
1113770 2024-002 Significant Deficiency - N
1113771 2024-002 Significant Deficiency - N
1113772 2024-003 Significant Deficiency - N
1113773 2024-003 Significant Deficiency - N
1113774 2024-004 Significant Deficiency - L
1113775 2024-004 Significant Deficiency - L
1113776 2024-005 Significant Deficiency - N
1113777 2024-005 Significant Deficiency - N
1113778 2024-006 Significant Deficiency - N
1113779 2024-006 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $10.17M Yes 5
84.063 Federal Pell Grant Program $6.97M Yes 5
84.066 Trio Educational Opportunity Centers $482,748 Yes 0
84.382 Strengthening Minority-Serving Institutions $461,848 - 0
93.575 Child Care and Development Block Grant $408,000 - 0
84.033 Federal Work-Study Program $404,249 Yes 0
84.042 Trio Student Support Services $380,629 Yes 0
84.217 Trio McNair Post-Baccalaureate Achievement $312,025 Yes 0
93.778 Medical Assistance Program $299,619 - 0
84.047 Trio Upward Bound $274,300 Yes 0
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $222,219 - 0
16.526 Ovw Technical Assistance Initiative $194,367 - 0
84.031 Higher Education Institutional Aid $180,025 - 0
66.445 Innovative Water Infrastructure Workforce Development Program (sdwa 1459e) $142,853 - 0
66.509 Science to Achieve Results (star) Research Program $110,600 - 0
84.007 Federal Supplemental Educational Opportunity Grants $93,067 Yes 0
93.788 Opioid Str $82,851 - 0
66.511 Office of Research and Development Consolidated Research/training/fellowships $70,823 - 0
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $69,333 - 0
47.076 Stem Education (formerly Education and Human Resources) $60,728 - 0
43.008 Office of Stem Engagement (ostem) $59,048 - 0
93.276 Drug-Free Communities Support Program Grants $55,699 - 0
84.335 Child Care Access Means Parents in School $54,153 - 0
93.799 Cara Act – Comprehensive Addiction and Recovery Act of 2016 $48,430 - 0
47.041 Engineering $38,271 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $33,503 - 0
45.312 National Leadership Grants $32,782 - 0
47.050 Geosciences $26,181 - 0
66.605 Performance Partnership Grants $15,631 - 0
97.067 Homeland Security Grant Program $13,857 - 0
66.604 Environmental Justice Small Grant Program $12,593 - 0
93.859 Biomedical Research and Research Training $12,225 - 0
93.632 University Centers for Excellence in Developmental Disabilities Education, Research, and Service $11,986 - 0
66.926 Indian Environmental General Assistance Program (gap) $7,251 - 0
15.611 Wildlife Restoration and Basic Hunter Education and Safety $5,009 - 0
15.554 Cooperative Watershed Management $4,585 - 0
15.615 Cooperative Endangered Species Conservation Fund $3,113 - 0

Contacts

Name Title Type
K1SEVXA32CE3 Darrell Morrison Auditee
5805595539 Ryan Sivill Auditor
No contacts on file

Notes to SEFA

Title: Note 1: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: East Central University has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of East Central University under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of East Central University, it is not intended to and does not present the financial position, changes in net position or cash flows of East Central University.
Title: Note 4: Federal Loan Programs Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: East Central University has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Federal Direct Student Loan balances are not included in East Central University’s financial statements. Loans disbursed during the year are included in federal expenditures presented in the Schedule.

Finding Details

Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Disbursements to or on Behalf of Students 34 CFR 668.165 Condition - Students receiving direct loans did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Cause - The student information system, Colleague, was not configured to notify students of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Effect or potential effect - The University did not make the notification to the student or parent the earlier of 30 days before, and no later than 30 days after, crediting the student's account at the University with Federal Direct Student Loans. Questioned costs - None Context - Out of a population of 1,963 students who received Student Financial Assistance, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For 19 of the students tested who received Federal Direct Student Loans, the students did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Identification as a repeat finding - N/A Recommendation - The University's Office of Financial Aid should establish a process to notify students or parents in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Disbursements to or on Behalf of Students 34 CFR 668.165 Condition - Students receiving direct loans did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Cause - The student information system, Colleague, was not configured to notify students of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Effect or potential effect - The University did not make the notification to the student or parent the earlier of 30 days before, and no later than 30 days after, crediting the student's account at the University with Federal Direct Student Loans. Questioned costs - None Context - Out of a population of 1,963 students who received Student Financial Assistance, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For 19 of the students tested who received Federal Direct Student Loans, the students did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Identification as a repeat finding - N/A Recommendation - The University's Office of Financial Aid should establish a process to notify students or parents in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Return of Title IV Funds 34 CFR 668.22 Condition - Return of Title IV funds were not calculated correctly and funds were not returned within the required time frame. Cause - The University did not use the correct start date of the term when calculating the required return for one student. The University did not return funds within the required time frame for three student. For two students, the credit to the student's account was not made within the required time frame. Effect or potential effect - The incorrect amount of funds were returned and funds were not returned within the required time frame. Questioned costs - $76 Context - Out of a population of 125 official and unofficial withdrawals of students who received Student Financial Assistance, a sample of 14 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For one of the student withdrawals tested, the calculation of funds to be returned by the University was calculated incorrectly. For three student withdrawals tested, the funds were not returned to the lender within the required time frame. For two student withdrawals tested, the credit to the student's account was not made within the required time frame. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure inputs used to calculate the return are accurate and agree to institutional records. The University should review its processes for ensuring return of funds are returned in a timely manner.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Return of Title IV Funds 34 CFR 668.22 Condition - Return of Title IV funds were not calculated correctly and funds were not returned within the required time frame. Cause - The University did not use the correct start date of the term when calculating the required return for one student. The University did not return funds within the required time frame for three student. For two students, the credit to the student's account was not made within the required time frame. Effect or potential effect - The incorrect amount of funds were returned and funds were not returned within the required time frame. Questioned costs - $76 Context - Out of a population of 125 official and unofficial withdrawals of students who received Student Financial Assistance, a sample of 14 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For one of the student withdrawals tested, the calculation of funds to be returned by the University was calculated incorrectly. For three student withdrawals tested, the funds were not returned to the lender within the required time frame. For two student withdrawals tested, the credit to the student's account was not made within the required time frame. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure inputs used to calculate the return are accurate and agree to institutional records. The University should review its processes for ensuring return of funds are returned in a timely manner.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Reporting 34 CFR 690.83 Condition - The University's internal controls did not ensure origination and disbursement records reported to the Common Origination and Disbursement (COD) System were accurate. Cause - The University incorrectly reported the cost of attendance and disbursement date to COD for Pell and Direct Loan recipients. Effect or potential effect - Incorrect origination and disbursement record data was reported to COD. Questioned costs - None Context - Out of a population of 1,963 students receiving Pell Grants and/or Direct Student Loans, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For four of the students tested, the cost of attendance reported to COD differed from the cost of attendance in the student information system, Colleague. For two of the students tested, the disbursement date reported to COD differed from the disbursement date in Colleague. Identification as a repeat finding - N/A Recommendation - The University should review and update their internal controls to ensure accurate origination and disbursement record data is accurately reported to COD.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Reporting 34 CFR 690.83 Condition - The University's internal controls did not ensure origination and disbursement records reported to the Common Origination and Disbursement (COD) System were accurate. Cause - The University incorrectly reported the cost of attendance and disbursement date to COD for Pell and Direct Loan recipients. Effect or potential effect - Incorrect origination and disbursement record data was reported to COD. Questioned costs - None Context - Out of a population of 1,963 students receiving Pell Grants and/or Direct Student Loans, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For four of the students tested, the cost of attendance reported to COD differed from the cost of attendance in the student information system, Colleague. For two of the students tested, the disbursement date reported to COD differed from the disbursement date in Colleague. Identification as a repeat finding - N/A Recommendation - The University should review and update their internal controls to ensure accurate origination and disbursement record data is accurately reported to COD.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Verification 34 CFR 668.51 through 668.61 Condition - The University's internal controls did not ensure information on the verification documentation matched the student aid application, data corrections were not submitted to the central processor, and awards were not recalculated. Cause - The University did not correct the student's ISIR to match the verification documentation and awards were not recalculated. Effect or potential effect - The student's ISIR was not correct when used for packaging and awarding aid to the student. Questioned costs - $550 Context - Out of a population of 277 students who received Student Financial Assistance and selected for verification, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For three of the students tested, information on the verification documentation provided by the student did not match the student's Institutional Student Information Record (ISIR), data corrections were not submitted to the central processor, and awards were not recalculated. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure student data is properly corrected on students' ISIRs and awards are recalculated, if needed.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Verification 34 CFR 668.51 through 668.61 Condition - The University's internal controls did not ensure information on the verification documentation matched the student aid application, data corrections were not submitted to the central processor, and awards were not recalculated. Cause - The University did not correct the student's ISIR to match the verification documentation and awards were not recalculated. Effect or potential effect - The student's ISIR was not correct when used for packaging and awarding aid to the student. Questioned costs - $550 Context - Out of a population of 277 students who received Student Financial Assistance and selected for verification, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For three of the students tested, information on the verification documentation provided by the student did not match the student's Institutional Student Information Record (ISIR), data corrections were not submitted to the central processor, and awards were not recalculated. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure student data is properly corrected on students' ISIRs and awards are recalculated, if needed.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Enrollment Reporting 34 CFR 690.83(b)(2) and 34 CFR 685.309 Condition - Enrollment changes were not reported to the National Student Loan Data System (NSLDS) on a timely and accurate basis. Cause - The University did not appropriately report changes in enrollment status to NSLDS. Effect or potential effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned costs - None Context - Out of a population of 2,337 student enrollment status changes requiring reporting to NSLDS, a sample of 25 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. For two students tested, the student's status change was not reported to NSLDS. The program enrollment effective date reported to NSLDS did not agree to the student information system, Colleague, for two students tested. Identification as a repeat finding - N/A Recommendation - The University should review and update controls in place to ensure accurate and timely enrollment reporting to NSLDS.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Enrollment Reporting 34 CFR 690.83(b)(2) and 34 CFR 685.309 Condition - Enrollment changes were not reported to the National Student Loan Data System (NSLDS) on a timely and accurate basis. Cause - The University did not appropriately report changes in enrollment status to NSLDS. Effect or potential effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned costs - None Context - Out of a population of 2,337 student enrollment status changes requiring reporting to NSLDS, a sample of 25 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. For two students tested, the student's status change was not reported to NSLDS. The program enrollment effective date reported to NSLDS did not agree to the student information system, Colleague, for two students tested. Identification as a repeat finding - N/A Recommendation - The University should review and update controls in place to ensure accurate and timely enrollment reporting to NSLDS.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Disbursements to or on Behalf of Students 34 CFR 668.165 Condition - Students receiving direct loans did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Cause - The student information system, Colleague, was not configured to notify students of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Effect or potential effect - The University did not make the notification to the student or parent the earlier of 30 days before, and no later than 30 days after, crediting the student's account at the University with Federal Direct Student Loans. Questioned costs - None Context - Out of a population of 1,963 students who received Student Financial Assistance, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For 19 of the students tested who received Federal Direct Student Loans, the students did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Identification as a repeat finding - N/A Recommendation - The University's Office of Financial Aid should establish a process to notify students or parents in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Disbursements to or on Behalf of Students 34 CFR 668.165 Condition - Students receiving direct loans did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Cause - The student information system, Colleague, was not configured to notify students of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Effect or potential effect - The University did not make the notification to the student or parent the earlier of 30 days before, and no later than 30 days after, crediting the student's account at the University with Federal Direct Student Loans. Questioned costs - None Context - Out of a population of 1,963 students who received Student Financial Assistance, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For 19 of the students tested who received Federal Direct Student Loans, the students did not receive notification in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Identification as a repeat finding - N/A Recommendation - The University's Office of Financial Aid should establish a process to notify students or parents in writing of (1) the anticipated date and amount of the disbursement; (2) the student's or parent's right to cancel all or a portion of the loan; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Return of Title IV Funds 34 CFR 668.22 Condition - Return of Title IV funds were not calculated correctly and funds were not returned within the required time frame. Cause - The University did not use the correct start date of the term when calculating the required return for one student. The University did not return funds within the required time frame for three student. For two students, the credit to the student's account was not made within the required time frame. Effect or potential effect - The incorrect amount of funds were returned and funds were not returned within the required time frame. Questioned costs - $76 Context - Out of a population of 125 official and unofficial withdrawals of students who received Student Financial Assistance, a sample of 14 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For one of the student withdrawals tested, the calculation of funds to be returned by the University was calculated incorrectly. For three student withdrawals tested, the funds were not returned to the lender within the required time frame. For two student withdrawals tested, the credit to the student's account was not made within the required time frame. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure inputs used to calculate the return are accurate and agree to institutional records. The University should review its processes for ensuring return of funds are returned in a timely manner.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Return of Title IV Funds 34 CFR 668.22 Condition - Return of Title IV funds were not calculated correctly and funds were not returned within the required time frame. Cause - The University did not use the correct start date of the term when calculating the required return for one student. The University did not return funds within the required time frame for three student. For two students, the credit to the student's account was not made within the required time frame. Effect or potential effect - The incorrect amount of funds were returned and funds were not returned within the required time frame. Questioned costs - $76 Context - Out of a population of 125 official and unofficial withdrawals of students who received Student Financial Assistance, a sample of 14 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For one of the student withdrawals tested, the calculation of funds to be returned by the University was calculated incorrectly. For three student withdrawals tested, the funds were not returned to the lender within the required time frame. For two student withdrawals tested, the credit to the student's account was not made within the required time frame. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure inputs used to calculate the return are accurate and agree to institutional records. The University should review its processes for ensuring return of funds are returned in a timely manner.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Reporting 34 CFR 690.83 Condition - The University's internal controls did not ensure origination and disbursement records reported to the Common Origination and Disbursement (COD) System were accurate. Cause - The University incorrectly reported the cost of attendance and disbursement date to COD for Pell and Direct Loan recipients. Effect or potential effect - Incorrect origination and disbursement record data was reported to COD. Questioned costs - None Context - Out of a population of 1,963 students receiving Pell Grants and/or Direct Student Loans, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For four of the students tested, the cost of attendance reported to COD differed from the cost of attendance in the student information system, Colleague. For two of the students tested, the disbursement date reported to COD differed from the disbursement date in Colleague. Identification as a repeat finding - N/A Recommendation - The University should review and update their internal controls to ensure accurate origination and disbursement record data is accurately reported to COD.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Reporting 34 CFR 690.83 Condition - The University's internal controls did not ensure origination and disbursement records reported to the Common Origination and Disbursement (COD) System were accurate. Cause - The University incorrectly reported the cost of attendance and disbursement date to COD for Pell and Direct Loan recipients. Effect or potential effect - Incorrect origination and disbursement record data was reported to COD. Questioned costs - None Context - Out of a population of 1,963 students receiving Pell Grants and/or Direct Student Loans, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For four of the students tested, the cost of attendance reported to COD differed from the cost of attendance in the student information system, Colleague. For two of the students tested, the disbursement date reported to COD differed from the disbursement date in Colleague. Identification as a repeat finding - N/A Recommendation - The University should review and update their internal controls to ensure accurate origination and disbursement record data is accurately reported to COD.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Verification 34 CFR 668.51 through 668.61 Condition - The University's internal controls did not ensure information on the verification documentation matched the student aid application, data corrections were not submitted to the central processor, and awards were not recalculated. Cause - The University did not correct the student's ISIR to match the verification documentation and awards were not recalculated. Effect or potential effect - The student's ISIR was not correct when used for packaging and awarding aid to the student. Questioned costs - $550 Context - Out of a population of 277 students who received Student Financial Assistance and selected for verification, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For three of the students tested, information on the verification documentation provided by the student did not match the student's Institutional Student Information Record (ISIR), data corrections were not submitted to the central processor, and awards were not recalculated. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure student data is properly corrected on students' ISIRs and awards are recalculated, if needed.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Verification 34 CFR 668.51 through 668.61 Condition - The University's internal controls did not ensure information on the verification documentation matched the student aid application, data corrections were not submitted to the central processor, and awards were not recalculated. Cause - The University did not correct the student's ISIR to match the verification documentation and awards were not recalculated. Effect or potential effect - The student's ISIR was not correct when used for packaging and awarding aid to the student. Questioned costs - $550 Context - Out of a population of 277 students who received Student Financial Assistance and selected for verification, a sample of 25 students were selected for testing. Our sample was not, and was not intended to be statistically valid. For three of the students tested, information on the verification documentation provided by the student did not match the student's Institutional Student Information Record (ISIR), data corrections were not submitted to the central processor, and awards were not recalculated. Identification as a repeat finding - N/A Recommendation - The University should update their controls to ensure student data is properly corrected on students' ISIRs and awards are recalculated, if needed.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Enrollment Reporting 34 CFR 690.83(b)(2) and 34 CFR 685.309 Condition - Enrollment changes were not reported to the National Student Loan Data System (NSLDS) on a timely and accurate basis. Cause - The University did not appropriately report changes in enrollment status to NSLDS. Effect or potential effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned costs - None Context - Out of a population of 2,337 student enrollment status changes requiring reporting to NSLDS, a sample of 25 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. For two students tested, the student's status change was not reported to NSLDS. The program enrollment effective date reported to NSLDS did not agree to the student information system, Colleague, for two students tested. Identification as a repeat finding - N/A Recommendation - The University should review and update controls in place to ensure accurate and timely enrollment reporting to NSLDS.
Student Financial Assistance Cluster Federal Pell Grants, ALN 84.063 Federal Direct Student Loans, ALN 84.268 U.S. Department of Education Program Year 2023 - 2024 Criteria or Specific Requirement - Special Tests: Enrollment Reporting 34 CFR 690.83(b)(2) and 34 CFR 685.309 Condition - Enrollment changes were not reported to the National Student Loan Data System (NSLDS) on a timely and accurate basis. Cause - The University did not appropriately report changes in enrollment status to NSLDS. Effect or potential effect - NSLDS was not notified of student enrollment status changes for Direct Loan and Pell Grant recipients in a timely or accurate manner. Questioned costs - None Context - Out of a population of 2,337 student enrollment status changes requiring reporting to NSLDS, a sample of 25 students with status changes were selected for testing. Our sample was not, and was not intended to be statistically valid. For two students tested, the student's status change was not reported to NSLDS. The program enrollment effective date reported to NSLDS did not agree to the student information system, Colleague, for two students tested. Identification as a repeat finding - N/A Recommendation - The University should review and update controls in place to ensure accurate and timely enrollment reporting to NSLDS.