Audit 348249

FY End
2024-06-30
Total Expended
$1.54M
Findings
10
Programs
13
Organization: Plainview School District I-27 (OK)
Year: 2024 Accepted: 2025-03-25

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
530134 2024-002 Significant Deficiency - L
530135 2024-002 Significant Deficiency - L
530136 2024-002 Significant Deficiency - L
530137 2024-002 Significant Deficiency - L
530138 2024-002 Significant Deficiency - L
1106576 2024-002 Significant Deficiency - L
1106577 2024-002 Significant Deficiency - L
1106578 2024-002 Significant Deficiency - L
1106579 2024-002 Significant Deficiency - L
1106580 2024-002 Significant Deficiency - L

Contacts

Name Title Type
KEPDKCXKGNT6 Teanna Jones Auditee
5802236319 Laura Perry Auditor
No contacts on file

Notes to SEFA

Title: Note A: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Plainview School District I-27 Carter County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Plainview School District I-27 Carter County, Oklahoma under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Plainview School District I-27 Carter County, Oklahoma, it is not intended to and does not present the basic financial statements as listed in the table of contents, of Plainview School District I-27 Carter County, Oklahoma.
Title: Note B: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Plainview School District I-27 Carter County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received.
Title: Note C: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Plainview School District I-27 Carter County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Plainview School District I-27 Carter County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note D: Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Plainview School District I-27 Carter County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Plainview School District I-27 Carter County, Oklahoma did not have any awards that have been passed through to subrecipients.

Finding Details

Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.
Condition: Meal count submitted was not in agreement with supporting records. Criteria: 7 CFR Chapter 2 Section 210.8(a) Claims for reimbursement: Internal Controls—The school food authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly claim for reimbursement. Cause: Procedures did not include a secondary review of submission Context: Incorrect meals served claimed Effect: Error is one monthly submission of the three sampled. Recommendation: Meal counts submitted for reimbursement need to agree with supporting documentation. Secondary review procedures should be implemented to verify agreement with claim submission. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Director of Child Nutrition will have a secondary person review claim before submitting to state department, to ensure accurate keying of data.