Audit 347727

FY End
2024-06-30
Total Expended
$920,176
Findings
4
Programs
10
Organization: Monticello Academy, INC (UT)
Year: 2024 Accepted: 2025-03-24

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
529767 2024-001 Material Weakness - I
529768 2024-001 Material Weakness - I
1106209 2024-001 Material Weakness - I
1106210 2024-001 Material Weakness - I

Contacts

Name Title Type
FA36MBVEGVN6 Dane Roberts Auditee
8014178040 M. Paul Winward Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - BASIS FOR PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting as described in Note 1 to the School’s basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Donated food commodities are recorded at acquisition value in the School’s general fund as an inventory asset and federal revenue when received totaling $10,828 for the year ended June 30, 2024. Donated food commodity inventories are recorded as expenditures in the general fund when they are consumed by the schools; for purposes of the Schedule, donated food commodities are also recorded as expenditures when received. The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Monticello Academy, Inc. (the School) under programs of the federal government for the year ended June 30, 2024. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the School, it is not intended to and does not present the financial position, changes in financial position, or cash flows of the School.
Title: NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting as described in Note 1 to the School’s basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Donated food commodities are recorded at acquisition value in the School’s general fund as an inventory asset and federal revenue when received totaling $10,828 for the year ended June 30, 2024. Donated food commodity inventories are recorded as expenditures in the general fund when they are consumed by the schools; for purposes of the Schedule, donated food commodities are also recorded as expenditures when received. The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting as described in Note 1 to the School’s basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Donated food commodities are recorded at acquisition value in the School’s general fund as an inventory asset and federal revenue when received totaling $10,828 for the year ended June 30, 2024. Donated food commodity inventories are recorded as expenditures in the general fund when they are consumed by the schools; for purposes of the Schedule, donated food commodities are also recorded as expenditures when received. The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: NOTE C - SUBRECIPIENTS OF FEDERAL AWARDS Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting as described in Note 1 to the School’s basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Donated food commodities are recorded at acquisition value in the School’s general fund as an inventory asset and federal revenue when received totaling $10,828 for the year ended June 30, 2024. Donated food commodity inventories are recorded as expenditures in the general fund when they are consumed by the schools; for purposes of the Schedule, donated food commodities are also recorded as expenditures when received. The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The School has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The School did not provide Federal award funding to any subrecipient during the year ended June 30, 2024.

Finding Details

.S. Department of Education passed through State of Utah Board of Education 2024-001 Procurement and Suspension and Debarment Program Name of Federal Program (Assistance Listing Number) Child Nutrition Cluster: School Breakfast Program (10.553) National School Lunch Program (10.555) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients “must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price” 2 CFR section 200.318(i). The School’s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The School also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected three contracts to test for compliance with procurement standards. Records for one contract lacked documentation sufficient to detail procurement history. Upon further investigation, the School determined that the vendor in question was a fraudulent vendor and transactions charged to this vendor for the program were all fraudulent charges. Of the $738,725 charged to the child nutrition program on the Annual Program Report (APR) submitted to the Utah State Board of Education for the year ended June 30, 2024, $62,246 (8%) were fraudulent charges. Cause - The School did not follow its documentation policy for obtaining contracts or bids. Effect - The School paid this vendor $62,246 for goods that were not provided during the year ended June 30, 2024. Questioned Costs - $62,246 – This amount represents the costs that were charged to the federal award but did not meet program requirements and are considered fraudulent transactions. Repeat finding - No Statistically valid - Yes Recommendation - We recommend the School ensures it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The School will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
.S. Department of Education passed through State of Utah Board of Education 2024-001 Procurement and Suspension and Debarment Program Name of Federal Program (Assistance Listing Number) Child Nutrition Cluster: School Breakfast Program (10.553) National School Lunch Program (10.555) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients “must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price” 2 CFR section 200.318(i). The School’s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The School also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected three contracts to test for compliance with procurement standards. Records for one contract lacked documentation sufficient to detail procurement history. Upon further investigation, the School determined that the vendor in question was a fraudulent vendor and transactions charged to this vendor for the program were all fraudulent charges. Of the $738,725 charged to the child nutrition program on the Annual Program Report (APR) submitted to the Utah State Board of Education for the year ended June 30, 2024, $62,246 (8%) were fraudulent charges. Cause - The School did not follow its documentation policy for obtaining contracts or bids. Effect - The School paid this vendor $62,246 for goods that were not provided during the year ended June 30, 2024. Questioned Costs - $62,246 – This amount represents the costs that were charged to the federal award but did not meet program requirements and are considered fraudulent transactions. Repeat finding - No Statistically valid - Yes Recommendation - We recommend the School ensures it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The School will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
.S. Department of Education passed through State of Utah Board of Education 2024-001 Procurement and Suspension and Debarment Program Name of Federal Program (Assistance Listing Number) Child Nutrition Cluster: School Breakfast Program (10.553) National School Lunch Program (10.555) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients “must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price” 2 CFR section 200.318(i). The School’s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The School also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected three contracts to test for compliance with procurement standards. Records for one contract lacked documentation sufficient to detail procurement history. Upon further investigation, the School determined that the vendor in question was a fraudulent vendor and transactions charged to this vendor for the program were all fraudulent charges. Of the $738,725 charged to the child nutrition program on the Annual Program Report (APR) submitted to the Utah State Board of Education for the year ended June 30, 2024, $62,246 (8%) were fraudulent charges. Cause - The School did not follow its documentation policy for obtaining contracts or bids. Effect - The School paid this vendor $62,246 for goods that were not provided during the year ended June 30, 2024. Questioned Costs - $62,246 – This amount represents the costs that were charged to the federal award but did not meet program requirements and are considered fraudulent transactions. Repeat finding - No Statistically valid - Yes Recommendation - We recommend the School ensures it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The School will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
.S. Department of Education passed through State of Utah Board of Education 2024-001 Procurement and Suspension and Debarment Program Name of Federal Program (Assistance Listing Number) Child Nutrition Cluster: School Breakfast Program (10.553) National School Lunch Program (10.555) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients “must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price” 2 CFR section 200.318(i). The School’s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The School also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected three contracts to test for compliance with procurement standards. Records for one contract lacked documentation sufficient to detail procurement history. Upon further investigation, the School determined that the vendor in question was a fraudulent vendor and transactions charged to this vendor for the program were all fraudulent charges. Of the $738,725 charged to the child nutrition program on the Annual Program Report (APR) submitted to the Utah State Board of Education for the year ended June 30, 2024, $62,246 (8%) were fraudulent charges. Cause - The School did not follow its documentation policy for obtaining contracts or bids. Effect - The School paid this vendor $62,246 for goods that were not provided during the year ended June 30, 2024. Questioned Costs - $62,246 – This amount represents the costs that were charged to the federal award but did not meet program requirements and are considered fraudulent transactions. Repeat finding - No Statistically valid - Yes Recommendation - We recommend the School ensures it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The School will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.