2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-001 – Review and Approval of Housing Quality Standards (HQS) Inspections
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs.
Condition. HQS inspection reports review during testing did not bear evidence of independent review and approval.
Cause. The cause of this condition appears to be a deficiency in the approval process related to HQS inspections.
Effect. Because of this condition there was an increased risk that inspection reports could be incomplete or contain inaccuracies.
Questioned Costs. As HQS inspections were noted for all 40 items tested, no cost are questioned.
Recommendation. The County should implement a policy requiring all HQS inspection reports to have an independent review and that such review be sufficiently documented.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.
2024-002 – Documentation of Tenant Eligibility
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Eligibility).
Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers FSS23MI5588 and MI198VO.
Criteria. Public housing agencies (PHAs) must: 1) Determine income eligibility and calculate the tenant’s rent payment using the documentation from third-party verification in accordance with 24 CFR part 5 subpart F (24 CFR section 5.601 et seq.) (24 CFR sections 982.201, 982.515, and 982.516), and 2) Use the Enterprise Income Verification (EIV) system in its entirety to verify tenant employment and income information during mandatory reexaminations of family composition and income in accordance with 24 CFR 5.233; and reduce administrative and subsidy payment errors in accordance with 24 CFR 5.236 and other administrative guidance issued by HUD.
Condition. For 1 of 40 tenants tested, there was no evidence of income verification included in the tenant file.
Cause. The cause of this condition appears to be management oversight.
Effect. Because of this condition there was an increased risk that this tenant's Housing Assistance Payment (HAP) could be assessed inaccurately.
Questioned Costs. As the total of HAP made for this tenant in the year ended September 30, 2024 was less than the reportable threshold, no questioned costs are reported.
Recommendation. The County should implement a policy requiring all tenants have a documented income verification prior to calculating or disbursing HAP.
View of Responsible Officials. Management concurs with the audit assessment regarding this matter. It should be noted that the HCV program ended as of December 31, 2024. For the period of October 1 through December 31, 2024, department will take necessary action to correct the stated deficiency.