Audit 346459

FY End
2024-06-30
Total Expended
$1.08M
Findings
2
Programs
2
Year: 2024 Accepted: 2025-03-17
Auditor: Rbt CPAS LLP

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
528446 2024-003 Significant Deficiency Yes E
1104888 2024-003 Significant Deficiency Yes E

Programs

ALN Program Spent Major Findings
14.850 Public Housing Operating Fund $708,204 Yes 1
14.872 Public Housing Capital Fund $369,792 - 0

Contacts

Name Title Type
X8MUM3TPBM45 Keith Burrell Auditee
8453527677 Danielle Youmans Auditor
No contacts on file

Notes to SEFA

Title: Summary of Significant Accounting Policies Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Spring Valley Housing Authority (the “Authority”) for the year ended June 30, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Spring Valley Housing Authority (the “Authority”) for the year ended June 30, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Indirect Cost Rate Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Spring Valley Housing Authority (the “Authority”) for the year ended June 30, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance.
Title: Insurance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Spring Valley Housing Authority (the “Authority”) for the year ended June 30, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. No insurance is carried specifically to cover equipment purchased with federal funds. Any equipment purchased with federal funds has only a nominal value and is covered by the Authority's casualty insurance policies.
Title: Reconciliation to Financial Statements Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Spring Valley Housing Authority (the “Authority”) for the year ended June 30, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The expenditures presented in the Schedule of Expenditures of Federal Awards reconcile to the federal aid reported in the Statement of Revenues, Expenses, and Changes in Net Position as follows:

Finding Details

2024-003 – Eligibility – Significant Deficiency U.S. Department of Housing and Urban Development 14.850 – Public Housing Operating Fund E. Eligibility Condition: During review of the Housing Choice Voucher program, RBT noted that the Authority was not appropriately maintaining documentation of the controls over Eligibility. Criteria: As a condition of receiving federal awards, the PHA agrees to comply with laws, regulations, and the provisions of grant agreements and contracts, and to also maintain internal controls to provide reasonable assurance of compliance with these requirements. Cause: Although the Authority updated its internal control policies to require the use of a Tenant Recertification Checklist and filing of the completed checklist in the applicable tenant file, this control was not consistently followed during the year due to staffing turnover. Effect: Potential noncompliance if a control is missed. Questioned Costs: None identified. Perspective: Twelve of twenty-nine tenant files reviewed were missing the Tenant Recertification Checklist. Repeat Finding: This is a repeat finding Recommendation: We recommend that the Authority train all Occupancy Representatives on the proper use of the Tenant Recertification Checklist and monitor that the checklists are being maintained in the tenant files. Auditee’s Response: See corrective action plan.
2024-003 – Eligibility – Significant Deficiency U.S. Department of Housing and Urban Development 14.850 – Public Housing Operating Fund E. Eligibility Condition: During review of the Housing Choice Voucher program, RBT noted that the Authority was not appropriately maintaining documentation of the controls over Eligibility. Criteria: As a condition of receiving federal awards, the PHA agrees to comply with laws, regulations, and the provisions of grant agreements and contracts, and to also maintain internal controls to provide reasonable assurance of compliance with these requirements. Cause: Although the Authority updated its internal control policies to require the use of a Tenant Recertification Checklist and filing of the completed checklist in the applicable tenant file, this control was not consistently followed during the year due to staffing turnover. Effect: Potential noncompliance if a control is missed. Questioned Costs: None identified. Perspective: Twelve of twenty-nine tenant files reviewed were missing the Tenant Recertification Checklist. Repeat Finding: This is a repeat finding Recommendation: We recommend that the Authority train all Occupancy Representatives on the proper use of the Tenant Recertification Checklist and monitor that the checklists are being maintained in the tenant files. Auditee’s Response: See corrective action plan.