Notes to SEFA
Title: Basis of Presentation
Accounting Policies: The accompanying schedule of expenditures of federal awards is a summary of the activity of the Village of Clayton’s federal award programs and presents transactions that are included in the financial statements of the Village, as required by accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
De Minimis Rate Used: N
Rate Explanation: The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
The accompanying schedule of expenditures of federal awards (SEFA) presents the activity of federal award programs administered by the Village of Clayton, which is described in Note 1 to the Village’s accompanying financial statements. Federal awards that are included in the schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. CFDA numbers and pass-through numbers are provided, when available.
Title: Indirect Cost Rate
Accounting Policies: The accompanying schedule of expenditures of federal awards is a summary of the activity of the Village of Clayton’s federal award programs and presents transactions that are included in the financial statements of the Village, as required by accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
De Minimis Rate Used: N
Rate Explanation: The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
Indirect costs are included in the reported expenditures to the extent they are included in the federal financial reports used as the source for the data provided. The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
Title: Loans and Loan Guarantee Programs
Accounting Policies: The accompanying schedule of expenditures of federal awards is a summary of the activity of the Village of Clayton’s federal award programs and presents transactions that are included in the financial statements of the Village, as required by accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
De Minimis Rate Used: N
Rate Explanation: The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
The Village has outstanding Federal Government loans though the U.S. Department of Agriculture (USDA). The Federal Government is at risk for loans until the debt is repaid. The USDA loans contain various continuing compliance requirements, therefore, in accordance with 2 CFR 200.502 (b), the value of new loans made or received during the audit period, plus the balance of loans from previous years at the beginning of the audit period for the Village represent the value of Federal awards expended under loan programs. A summary of the activity on these loans and the balance of these loans as of May 31, 2024, is as follows:
Title: Loans and Loan Guarantee Programs
Accounting Policies: The accompanying schedule of expenditures of federal awards is a summary of the activity of the Village of Clayton’s federal award programs and presents transactions that are included in the financial statements of the Village, as required by accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
De Minimis Rate Used: N
Rate Explanation: The Village of Clayton has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Matching costs (the Village’s share of certain program costs) are not included in the reported federal expenditures.
See the Notes to the SEFA for chart/table