Audit 34568

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.

Health Center Program Cluster ? Assistance Listing Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. 6 H80CS00881-20 and 1 H8FCS41120-01 Program Year 2022 Criteria or Specific Requirement ? Procurement ? 45 CFR 75.329 Condition ? The Organization did not maintain documentation supporting procurement requirements for the purchase of goods or services charged to federal awards. Questioned cost ? None Context ? Documentation was not originally maintained by the Organization to support that proper procurement procedures in accordance with the Organization?s policy were followed related to vendor selection. Documentation was later compiled in response to audit inquiries. Effect ? The Organization did not have documentation supporting the procurement activities completed. Cause ? The Organization was not properly following the documentation requirements of their federal procurement policy. Identification as a repeat finding, if applicable ? Not a repeat finding. Recommendation ? The Organization should review its procurement policy and ensure proper staff education on the policy is established. In addition, the Organization should review the policy on an annual basis to ensure it is consistent with Uniform Guidance. Views of Responsible Officials and Planned Corrective Actions ? ? Vice President of Support Services was hired to lead the procurement process. ? The Procurement Department implemented the use of bids, as they foster competition whenever feasible. All procurement is conducted in a competitive manner with open access to acceptable suppliers. ? The VP of Support Services oversees the procurement policy and will ensure future adherence. The CFO, Talia Peterson, and VP of Support Services, Susan Banning, are responsible for this corrective action plan. Implementation of the above items have already begun and will be completed by August 2023.