Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Enrollment Reporting
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 15 days the Enrollment Reporting roster file. Once received, the institution must update for changes in the data elements for the Campus Record and the Program Record identified above, and submit the changes electronically through the batch method, spreadsheet submittal, or the National Student Loan Data System (NSLDS) website. Colleges are responsible for timely reporting, whether they report directly or via a third-party servicer. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change).
Condition – Notification of the student status change (graduated, withdrew, less than half-time) did not reach the NSLDS within the required time frame. In addition, the status change per the College’s records did not consistently match what was reported in the NSLDS’s enrollment detail.
Questioned Costs – None.
Context – Out of a sample of 25 students from a population of 750 students receiving Pell grants or loans and which had a change in status during the year, NSLDS was not provided timely notification for 3 of the student status changes reported and tested. For the three, the notification of status change was not reported within 60 days. Our sampling method was not, and was not intended to be, statistically valid.
Effect – Student status changes exceeded the 60-day period for student enrollment changes reported in roster files.
Cause – The College did not consistently report enrollment changes within 60 days.
Identification as a Repeat Finding – 2023-003.
Recommendation – We recommend the College develop and implement procedures to help ensure all student status changes and errors in enrollment reporting batch process are reported within the required timeframes.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current procedures to ensure timely processing and monitoring of NSLDS reports. Internal reports will be run simultaneously to make sure all students are captured and their status is correctly reported.
Enrollment Reporting
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 15 days the Enrollment Reporting roster file. Once received, the institution must update for changes in the data elements for the Campus Record and the Program Record identified above, and submit the changes electronically through the batch method, spreadsheet submittal, or the National Student Loan Data System (NSLDS) website. Colleges are responsible for timely reporting, whether they report directly or via a third-party servicer. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change).
Condition – Notification of the student status change (graduated, withdrew, less than half-time) did not reach the NSLDS within the required time frame. In addition, the status change per the College’s records did not consistently match what was reported in the NSLDS’s enrollment detail.
Questioned Costs – None.
Context – Out of a sample of 25 students from a population of 750 students receiving Pell grants or loans and which had a change in status during the year, NSLDS was not provided timely notification for 3 of the student status changes reported and tested. For the three, the notification of status change was not reported within 60 days. Our sampling method was not, and was not intended to be, statistically valid.
Effect – Student status changes exceeded the 60-day period for student enrollment changes reported in roster files.
Cause – The College did not consistently report enrollment changes within 60 days.
Identification as a Repeat Finding – 2023-003.
Recommendation – We recommend the College develop and implement procedures to help ensure all student status changes and errors in enrollment reporting batch process are reported within the required timeframes.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current procedures to ensure timely processing and monitoring of NSLDS reports. Internal reports will be run simultaneously to make sure all students are captured and their status is correctly reported.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Return of Title IV Funds
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Supplemental Educational Opportunity Grant Program,
#84.007; Federal Work-Study Program, #84.033; Federal Pell Grant Program, #84.063; Federal Direct Student Loan Program, #84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Return of Title IV Funds – When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student’s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student or on his or her behalf as of the date of the institution’s determination that the student withdrew, the difference must be returned to the Title IV programs as outlined in this section and no additional disbursements may be made to the student for the payment period or period of enrollment. If the amount the student earned is greater than the amount disbursed, the difference between the amounts must be treated as a post-withdrawal disbursement (34 CFR 668.22(a)(1) through (a)(5)).
Condition – The College utilized an incorrect academic term for use in its Return to Title IV calculations. This error was caught by management and corrected after the period the return of Title IV funds were due.
Questioned Costs – None.
Context – A sample of 36 was selected from a population of 234 recipients that were subject to return of Title IV funds calculation. The College incorrectly calculated the number of days in the academic term for two recipients. This error was corrected by management 45 days after the institution became aware the students had withdrawn, the period which the return of Title IV funds were due.
Effect – Due to the incorrect number of days used in the academic term for the return of funds calculation, the College did not calculate correctly the return of Title IV funds calculations for two students when the return of Title IV funds were due.
Cause – The College incorrectly calculated the days that should be included in the academic term used in the return of Title IV calculation and did not correct on a timely basis.
Identification as a Repeat Finding – 2023-001.
Recommendation – We recommend the College implement policies and procedures to review, update, and verify academic term information used for the return of Title IV funds calculations on a timely basis.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current written policies and procedures to ensure the correct amount of days are used for the academic term in the timely return of Title IV funds calculation.
Enrollment Reporting
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 15 days the Enrollment Reporting roster file. Once received, the institution must update for changes in the data elements for the Campus Record and the Program Record identified above, and submit the changes electronically through the batch method, spreadsheet submittal, or the National Student Loan Data System (NSLDS) website. Colleges are responsible for timely reporting, whether they report directly or via a third-party servicer. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change).
Condition – Notification of the student status change (graduated, withdrew, less than half-time) did not reach the NSLDS within the required time frame. In addition, the status change per the College’s records did not consistently match what was reported in the NSLDS’s enrollment detail.
Questioned Costs – None.
Context – Out of a sample of 25 students from a population of 750 students receiving Pell grants or loans and which had a change in status during the year, NSLDS was not provided timely notification for 3 of the student status changes reported and tested. For the three, the notification of status change was not reported within 60 days. Our sampling method was not, and was not intended to be, statistically valid.
Effect – Student status changes exceeded the 60-day period for student enrollment changes reported in roster files.
Cause – The College did not consistently report enrollment changes within 60 days.
Identification as a Repeat Finding – 2023-003.
Recommendation – We recommend the College develop and implement procedures to help ensure all student status changes and errors in enrollment reporting batch process are reported within the required timeframes.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current procedures to ensure timely processing and monitoring of NSLDS reports. Internal reports will be run simultaneously to make sure all students are captured and their status is correctly reported.
Enrollment Reporting
Federal Program – U.S. Department of Education (ED), Student Financial Assistance Cluster, Federal Pell Grant Program, CFDA 84.063; Federal Direct Student Loan Program, CFDA 84.268.
Program Year – July 1, 2023 - June 30, 2024
Criteria or Specific Requirement – Special Tests and Provisions – Enrollment Reporting – Under the Pell grant and loan programs, colleges must complete and return within 15 days the Enrollment Reporting roster file. Once received, the institution must update for changes in the data elements for the Campus Record and the Program Record identified above, and submit the changes electronically through the batch method, spreadsheet submittal, or the National Student Loan Data System (NSLDS) website. Colleges are responsible for timely reporting, whether they report directly or via a third-party servicer. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change).
Condition – Notification of the student status change (graduated, withdrew, less than half-time) did not reach the NSLDS within the required time frame. In addition, the status change per the College’s records did not consistently match what was reported in the NSLDS’s enrollment detail.
Questioned Costs – None.
Context – Out of a sample of 25 students from a population of 750 students receiving Pell grants or loans and which had a change in status during the year, NSLDS was not provided timely notification for 3 of the student status changes reported and tested. For the three, the notification of status change was not reported within 60 days. Our sampling method was not, and was not intended to be, statistically valid.
Effect – Student status changes exceeded the 60-day period for student enrollment changes reported in roster files.
Cause – The College did not consistently report enrollment changes within 60 days.
Identification as a Repeat Finding – 2023-003.
Recommendation – We recommend the College develop and implement procedures to help ensure all student status changes and errors in enrollment reporting batch process are reported within the required timeframes.
Views of Responsible Officials and Planned Corrective Actions – Concur. The College will review and update current procedures to ensure timely processing and monitoring of NSLDS reports. Internal reports will be run simultaneously to make sure all students are captured and their status is correctly reported.