Audit 345311

FY End
2024-06-30
Total Expended
$4.00M
Findings
2
Programs
5
Organization: City of McFarland (CA)
Year: 2024 Accepted: 2025-03-10

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
526386 2024-002 Significant Deficiency - I
1102828 2024-002 Significant Deficiency - I

Contacts

Name Title Type
QCFVLPC1QNF1 Diego Viramontes Auditee
6617923091 Brianne Wiese Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The City did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. The accompanying schedule of expenditures of federal awards (the Schedule) presents the activity of all federal awards programs of the City of McFarland (the City) for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position, or cash flows of the City.
Title: Assistance Listing Numbers Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The City did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. The program titles and Assistance Listing Numbers were obtained from the federal or pass-through grantor.
Title: Pass-Through Entities' Identifying Number Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The City did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. When federal awards were received from a pass-through entity, the Schedule shows, if available, the identifying number assigned by the pass-through entity. When no identifying number is shown, the City determined that no identifying number is assigned for the program or the City was unable to obtain an identifying number from the pass-through entity.
Title: Loans with Continuing Compliance Requirements Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The City did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. The City offers property rehabilitation and first-time home buyer loans to eligible individuals as part of its HOME program. The loans have continuing compliance requirements and therefore the outstanding balances are reflected on the Schedule. No new loans were issued during the fiscal year ended June 30, 2024. Loans with Assistance Continuing Listing Outstanding Compliance Number Federal Program Loans Requirements 10.766 Community Facilities Direct Loan and Grant Program $ 744,229 $ 744,229 14.239 Home Investment Partnership Program 709,906 709,906

Finding Details

Criteria: For purchases greater than the micro-purchase threshold recipients of federal funds must obtain quotes from an adequate number of qualified sources. Noncompetitive procurement is allowed only under specific circumstances. The recipient must maintain records documenting the history of the procurement including the method of procurement and the rationale for the method. Condition: Our testing noted that two purchases from one vendor were made without obtaining multiple quotes. Documentation for the use of non-competitive procurement was not maintained. Questioned Costs: None noted. Context: CLA inspected 5 purchases and for 2 of those contracts totaling $51,201, the bid/quote process was not followed and justification for the use of non-competitive procurement was not documented prior to the disbursement of federal funds. Cause: The city determined that the procurements were sole source, meaning the contractor used was the only option available, and were not aware that documentation of this determination was required. Effect: The city could have been out of compliance with grant requirements. Repeat Finding: This is not a repeat finding. Recommendation: CLA recommends the City implement procedures to ensure that federal guidance is followed relating to procurement. Views of responsible officials: There is no disagreement with the audit findings.
Criteria: For purchases greater than the micro-purchase threshold recipients of federal funds must obtain quotes from an adequate number of qualified sources. Noncompetitive procurement is allowed only under specific circumstances. The recipient must maintain records documenting the history of the procurement including the method of procurement and the rationale for the method. Condition: Our testing noted that two purchases from one vendor were made without obtaining multiple quotes. Documentation for the use of non-competitive procurement was not maintained. Questioned Costs: None noted. Context: CLA inspected 5 purchases and for 2 of those contracts totaling $51,201, the bid/quote process was not followed and justification for the use of non-competitive procurement was not documented prior to the disbursement of federal funds. Cause: The city determined that the procurements were sole source, meaning the contractor used was the only option available, and were not aware that documentation of this determination was required. Effect: The city could have been out of compliance with grant requirements. Repeat Finding: This is not a repeat finding. Recommendation: CLA recommends the City implement procedures to ensure that federal guidance is followed relating to procurement. Views of responsible officials: There is no disagreement with the audit findings.