Audit 344975

FY End
2024-05-31
Total Expended
$1.63M
Findings
4
Programs
3
Year: 2024 Accepted: 2025-03-06

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
525805 2024-007 Material Weakness - A
525806 2024-006 Material Weakness - L
1102247 2024-007 Material Weakness - A
1102248 2024-006 Material Weakness - L

Programs

ALN Program Spent Major Findings
20.205 Highway Planning and Construction $798,272 Yes 1
14.871 Section 8 Housing Choice Vouchers $636,141 Yes 1
21.027 Coronavirus State and Local Fiscal Recovery Funds $197,202 - 0

Contacts

Name Title Type
NWZLK5MN2YJ6 Anthony J Ferrandino Auditee
5182732201 Jonathan Gibbs Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Summary of Significant Accounting Policies Accounting Policies: Note 1 - Summary of Significant Accounting Policies a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. Note 2 - Noncash Assistance There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024. Note 3 - Loans and Loan Guarantees The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024. Note 4 - Insurance The Village did not participate in any federal insurance programs during the year ended May 31, 2024. Note 5 - Indirect Cost Rate The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule.
Title: Note 2 - Noncash Assistance Accounting Policies: Note 1 - Summary of Significant Accounting Policies a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. Note 2 - Noncash Assistance There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024. Note 3 - Loans and Loan Guarantees The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024. Note 4 - Insurance The Village did not participate in any federal insurance programs during the year ended May 31, 2024. Note 5 - Indirect Cost Rate The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024.
Title: Note 3 - Loans and Loan Guarantees Accounting Policies: Note 1 - Summary of Significant Accounting Policies a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. Note 2 - Noncash Assistance There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024. Note 3 - Loans and Loan Guarantees The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024. Note 4 - Insurance The Village did not participate in any federal insurance programs during the year ended May 31, 2024. Note 5 - Indirect Cost Rate The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024.
Title: Note 4 - Insurance Accounting Policies: Note 1 - Summary of Significant Accounting Policies a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. Note 2 - Noncash Assistance There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024. Note 3 - Loans and Loan Guarantees The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024. Note 4 - Insurance The Village did not participate in any federal insurance programs during the year ended May 31, 2024. Note 5 - Indirect Cost Rate The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Village did not participate in any federal insurance programs during the year ended May 31, 2024.
Title: Note 5 - Indirect Cost Rate Accounting Policies: Note 1 - Summary of Significant Accounting Policies a. Basis of Presentation The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2024. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2024, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior-year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with Office of Management and Budget Circular A-87, Cost Principles for State, Local and Indian Tribal Governments, and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. Note 2 - Noncash Assistance There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2024. Note 3 - Loans and Loan Guarantees The Village did not have any federal loans or loan guarantees outstanding at May 31, 2024. Note 4 - Insurance The Village did not participate in any federal insurance programs during the year ended May 31, 2024. Note 5 - Indirect Cost Rate The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Village has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

2024-007: Section 8 Housing Choice Vouchers (Assistance Listing Number 14.871) Housing Assistance Payment Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to determine income eligibility and calculate the tenant’s rental payment using the documents as obtained from the recipient in accordance with 24 CFR Part 5 Subpart F (24 CFR Section 5.601 et seq.). Condition and Context: During audit testing of 40 recipients out of a population size of 80 recipients, the housing assistance payment for one recipient was incorrect. The sample was not a statistically valid sample. Cause: Proper documentation was not obtained and maintained within the recipient file. Effect or Potential Effect: The Village provided assistance to a recipient at an incorrect rate. Questioned Costs: The total overpayment for the period of June 1, 2023 to May 31, 2024 totaled $408. Identification as a Repeat Finding, If Applicable: Not applicable. Recommendation: Recipient files should contain all required documentation to reduce the risk of incorrect payments being administered. Views of Responsible Officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendations above.
2024-006: Schedule of Expenditures of Federal Awards Criteria or specific requirement (including statutory, regulatory, or other citation): It is the responsibility of Village management to design and implement internal controls that provide reasonable assurance over the completeness and accuracy of the schedule of expenditures of federal awards (SEFA). Condition: The Village’s SEFA required significant adjustments in order to be in accordance with the requirements of the Uniform Guidance. Cause: Internal controls were not appropriately designed and implemented to ensure the accuracy of the SEFA. Effect or Potential Effect: Due to the error, the Village’s SEFA was materially misstated prior to adjustments during the external audit. Questioned Costs: None. Identification as a Repeat Finding, If Applicable: Not applicable. Recommendation: Policies and procedures should be implemented to verify the completeness and accuracy of the SEFA. The Village should implement review procedures to ensure that every federal award listed on the SEFA contains the accurate value of federal expenditures. Views of Responsible Officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendations above.
2024-007: Section 8 Housing Choice Vouchers (Assistance Listing Number 14.871) Housing Assistance Payment Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to determine income eligibility and calculate the tenant’s rental payment using the documents as obtained from the recipient in accordance with 24 CFR Part 5 Subpart F (24 CFR Section 5.601 et seq.). Condition and Context: During audit testing of 40 recipients out of a population size of 80 recipients, the housing assistance payment for one recipient was incorrect. The sample was not a statistically valid sample. Cause: Proper documentation was not obtained and maintained within the recipient file. Effect or Potential Effect: The Village provided assistance to a recipient at an incorrect rate. Questioned Costs: The total overpayment for the period of June 1, 2023 to May 31, 2024 totaled $408. Identification as a Repeat Finding, If Applicable: Not applicable. Recommendation: Recipient files should contain all required documentation to reduce the risk of incorrect payments being administered. Views of Responsible Officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendations above.
2024-006: Schedule of Expenditures of Federal Awards Criteria or specific requirement (including statutory, regulatory, or other citation): It is the responsibility of Village management to design and implement internal controls that provide reasonable assurance over the completeness and accuracy of the schedule of expenditures of federal awards (SEFA). Condition: The Village’s SEFA required significant adjustments in order to be in accordance with the requirements of the Uniform Guidance. Cause: Internal controls were not appropriately designed and implemented to ensure the accuracy of the SEFA. Effect or Potential Effect: Due to the error, the Village’s SEFA was materially misstated prior to adjustments during the external audit. Questioned Costs: None. Identification as a Repeat Finding, If Applicable: Not applicable. Recommendation: Policies and procedures should be implemented to verify the completeness and accuracy of the SEFA. The Village should implement review procedures to ensure that every federal award listed on the SEFA contains the accurate value of federal expenditures. Views of Responsible Officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendations above.