2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.
2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.
2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.
2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.
2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.
2022-003 Late submission of required financial, programmatic, and performance reports
Audit Results:
Information on Federal Programs: Assistance Listing #: 93.591 Grants to State Domestic Violence Coalitions Grant Award Numbers: 2101MDSDVC21, 2201MDSTC6, 2101MDSDC6. Federal Agency: United States Department of Health and Human Services.
Criteria: All of the grants under these programs require that financial, programmatic, and performance reports be submitted on a monthly, quarterly basis and/or annual basis. Monthly and quarterly financial and performance reports are due within thirty calendar days from the end of each quarter. Annual financial and performance reports are due within 90 calendar days from the end of each grant year.
Condition: The Organization did not comply with the reporting requirements in accordance with grant requirements. We tested the entire population, which was four in total (three annual financial reports and one programmatic report) required to be submitted. During our testing, we noted that all were submitted after the deadline. We consider this to be an instance of noncompliance and a material weakness in internal control over compliance for the reporting requirement.
Questioned costs: None
Context: Federal agencies rely on these reports to ensure that recipients are meeting their expectations. Therefore delays in reporting can result in delays of the receipt of funding.
Effect: As a result of the late submission, the Organization is not in compliance with the reporting requirements of the Uniform Guidance. This is a repeat finding of 2021-002.
Cause: This resulted from human error and recent personnel changes at the accounting and management level.
Recommendation: We recommend reviewing the controls in place to ensure that all future reports are submitted on time and in accordance with grant requirements. If the Organization expects that there will be a delay in the submission of the reports, they should obtain permission to extend the submission date from the awarding agency.
Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and their response is included with the Corrective Action Plan.