Title: General
Accounting Policies: The Schedule of Expenditures of Federal and State Awards is prepared on the modified accrual basis of accounting. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or TxGMS, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until earned. No federal or state financial assistance has been provided to a subrecipient.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
The Schedule of Expenditures of Federal and State Awards presents the activity of all applicable federal and state awards of West Texas Centers (the Center). The Center’s reporting entity is defined in Note 1 of the basic financial statements. Federal and state awards received directly from federal and state agencies, as well as federal and state awards passed through other governmental agencies, are included on the Schedule of Expenditures of Federal and State Awards.
The information in the Schedule of Expenditures of Federal and State Awards is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule of Expenditures of Federal and State Awards presents only a selected portion of the operations of the Center, it is not intended to and does not present the financial position, changes in net position or fund balance, or cash flows of the Center.
Title: Relationship to Basic Financial Statements
Accounting Policies: The Schedule of Expenditures of Federal and State Awards is prepared on the modified accrual basis of accounting. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or TxGMS, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until earned. No federal or state financial assistance has been provided to a subrecipient.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
Certain federal and state programs have been excluded from the Schedule of Expenditures of Federal and State Awards, including monies received under vendor contract for Title XIX other Medicaid/Medicare funding earned from providing patient services. The federal and state monies excluded from the Schedule of Expenditures of Federal and State Awards are not considered financial assistance as defined in the Uniform Guidance and are included in total local revenues in the basic financial statements.
The Texas Correctional Office on Offenders with Medical or Mental Impairments (TCOOMMI) program has been excluded from the Schedule of Expenditures of Federal and State Awards because it is considered contract revenue and not state awards.
Title: State Award Guidelines
Accounting Policies: The Schedule of Expenditures of Federal and State Awards is prepared on the modified accrual basis of accounting. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or TxGMS, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until earned. No federal or state financial assistance has been provided to a subrecipient.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
State awards are subject to HHSC’s Guidelines for Annual Financial and Compliance Audits of Community MHMR Centers (21st Revision) as well as the Office of the Governor’s Texas Grant Management Standards. Such guidelines are consistent with those required under the Single Audit Act of 1996, the Uniform Guidance and Government Auditing Standards, issued by the Comptroller General of the United States.
Title: Federal/State Split Funding
Accounting Policies: The Schedule of Expenditures of Federal and State Awards is prepared on the modified accrual basis of accounting. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or TxGMS, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Federal and state grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until earned. No federal or state financial assistance has been provided to a subrecipient.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
The Early Childhood Intervention Program was administered with both pass-through state funds and federal funds. The Schedule of Expenditures of Federal and State Awards has been prepared reflecting the allocations provided by the pass-through state agencies.