Notes to SEFA
Title: 4. Reconciliations
Accounting Policies: 1. BASIS OF ACCOUNTING
The District accounts for all awards under federal programs in the general fund or a special revenue fund in accordance with the Texas Education Agency’s Financial Accountability System Resource Guide. Special revenue funds are used to account for resources restricted to, or committed for, specific purposes by a grantor. Federal and state financial assistance is generally accounted for in a special revenue fund. If balances have not been expended by the end of the project period, grantors sometimes require the District to refund all or part of the unused amount. For the year ended August 31, 2024, the District predominately accounted for federal grant funds in special revenue funds, with the exception of those noted in the reconciliation within Note 4, which were accounted for in the general fund.
These programs are accounted for using a current financial measurement focus. With this measurement focus, only current assets, deferred outflow of resources, current liabilities, and deferred inflow of resources generally are included on the balance sheet. Operating statements of these funds present increases (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in fund balance.
The modified accrual basis of accounting is used for these funds. This basis of accounting recognizes revenues in the accounting period in which they become susceptible to accrual, i.e., both measurable and available, and expenditures in the accounting period in which the fund liability is incurred, if measurable, except for unmatured interest on long-term debt, which is recognized when due, and certain compensated absences, which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited to reimbursement. Pass-through entity identifying numbers are presented where available.
Federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant. When grant funds are received before expenditures are made, they are recorded as unearned revenues until earned. Due to the nature of the reporting process for the SHARS program, the District recognizes SHARS revenue upon receipt of the reimbursement notice from the federal government.
2. BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards (the “schedule”) includes the federal activity of the District under programs of the federal government for the year ended August 31, 2024. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the District. Period of Performance - The period of performance for federal grant funds for the purpose of liquidation of outstanding obligations made on or before the ending date of the federal project period extended 90 days beyond the federal project period ending date, in accordance with provisions in Section H, Period of Performance of Federal Funds, Part 3, OMB Compliance Supplement - May 2024.
Matching - Matching contributions were not required for any of the federal awards.
Program Income - The Child Nutrition Cluster generated program income in the amount of $874,172 for the year ended August 31, 2024.
Commodities - Commodity assistance is reported by the Assistance Listing Number of the programs under which USDA donated the commodities identified as non-cash assistance.
De Minimis Rate Used: N
Rate Explanation: 3. INDIRECT COST RATE
The District did not elect to use the 10% de minimis indirect cost rate but used the indirect cost rate assigned by the Texas Education Agency.
The District accounted for federally funded indirect costs in the General Fund as follows: See the Notes to the SEFA for the chart/table.
Of the federal expenditures presented in Exhibit K-1, the District accounted for certain funds in the General Fund as follows: See the Notes to the SEFA for the chart/table. The total federal revenue presented on Exhibit K-1 can be reconciled to Exhibit C-3 as follows: See the Notes to the SEFA for the chart/table.