Audit 339544

FY End
2024-06-30
Total Expended
$11.85M
Findings
2
Programs
16
Organization: Douglas School District (SD)
Year: 2024 Accepted: 2025-01-23

Organization Exclusion Status:

Checking exclusion status...

Contacts

Name Title Type
KNJMM3TN4MY8 Trista Olney Auditee
6059236387 Traci Hanson Auditor
No contacts on file

Notes to SEFA

Title: Note 1 – Basis of Presentation and Summary of Significant Accounting Policies Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the District. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the District. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Note 2 – Indirect Cost Rate Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the District. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance The District has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance
Title: Note 3 – Cash Reimbursement Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the District. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance These amounts reflect cash received. Federal reimbursements are based on approved rates for services provided rather than reimbursement for specific expenditures.
Title: Note 4 – Non-Monetary Assistance Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the District. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance These amounts include non-monetary assistance which is reported at fair market value of the commodities received and disbursed.

Finding Details

Finding No. 2024-003: Grant Tracking Federal Program Affected: Office of Local Defense Community Cooperation, ALN #12.618 Compliance Requirement: Cash Management, Period of Performance Questioned Costs: None. Condition and Cause: The District did not have a process in place to ensure proper cut-off of grant expenditures on the Schedule of Expenditures of Federal Awards (SEFA). Expenditures beyond the fiscal year and period of performance of the grant were reported on the 2024 SEFA. Criteria and Effect: Per the Office of Management and Budget's (OMB) requirements, only expenditures incurred during the reporting period should be included on the SEFA. The Office of Local Defense Community Cooperation program was tested as a major program in 2023 and 2024. The cut-off errors identified did not impact the major program determination in either year. Improper tracking and reporting of grant expenditures could result in a material misstatement to the SEFA, questioned costs, and noncompliance. Repeat Finding from Prior Year: No. Recommendation: The District should ensure only expenditures actually incurred during the reporting period and period of performance of the grant are included on the SEFA. The District should communicate with the federal agency regarding federal reimbursements received for expenditures outside the period of performance. Response/Corrective Action Plan: Management is in agreement with the finding. See Corrective Action Plan.
Finding No. 2024-003: Grant Tracking Federal Program Affected: Office of Local Defense Community Cooperation, ALN #12.618 Compliance Requirement: Cash Management, Period of Performance Questioned Costs: None. Condition and Cause: The District did not have a process in place to ensure proper cut-off of grant expenditures on the Schedule of Expenditures of Federal Awards (SEFA). Expenditures beyond the fiscal year and period of performance of the grant were reported on the 2024 SEFA. Criteria and Effect: Per the Office of Management and Budget's (OMB) requirements, only expenditures incurred during the reporting period should be included on the SEFA. The Office of Local Defense Community Cooperation program was tested as a major program in 2023 and 2024. The cut-off errors identified did not impact the major program determination in either year. Improper tracking and reporting of grant expenditures could result in a material misstatement to the SEFA, questioned costs, and noncompliance. Repeat Finding from Prior Year: No. Recommendation: The District should ensure only expenditures actually incurred during the reporting period and period of performance of the grant are included on the SEFA. The District should communicate with the federal agency regarding federal reimbursements received for expenditures outside the period of performance. Response/Corrective Action Plan: Management is in agreement with the finding. See Corrective Action Plan.