Audit 338035

FY End
2024-06-30
Total Expended
$3.13M
Findings
2
Programs
3
Organization: Morgan County Housing Authority (IL)
Year: 2024 Accepted: 2025-01-15

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
519286 2024-002 Significant Deficiency Yes E
1095728 2024-002 Significant Deficiency Yes E

Programs

ALN Program Spent Major Findings
14.850 Public Housing Operating Fund $1.23M - 0
14.871 Section 8 Housing Choice Vouchers $976,283 Yes 1
14.872 Public Housing Capital Fund $932,853 Yes 0

Contacts

Name Title Type
ZF3GXWCJBVK1 Melissa Marsh Auditee
2172433338 Chad Porter Auditor
No contacts on file

Notes to SEFA

Title: SCOPE OF PRESENTATION Accounting Policies: The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis indirect cost rate as allowed in the Uniform Guidance, section 414. The accompanying schedule presents the expenditures incurred (and related awards received) by the Morgan County Housing Authority (Authority) that are reimbursable under federal programs of federal agencies providing financial assistance awards. For the purpose of this schedule, only the portion of the program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. This schedule also only includes the amounts expended by the Authority, none of the amount expended, if any, by the blended or discretely present component units have been included.
Title: BASIS OF ACCOUNTING Accounting Policies: The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis indirect cost rate as allowed in the Uniform Guidance, section 414. The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements.
Title: 10% DE MINIMIS INDIRECT COST RATE Accounting Policies: The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis indirect cost rate as allowed in the Uniform Guidance, section 414. The Authority has not elected to use the 10% de minimis indirect cost rate as allowed in the Uniform Guidance, section 414.

Finding Details

Per HUD Guidance the Payment Standard used for the tenant and the Utility Allowance claculations should be based on the lower of the Unit size and Voucher size. During testing we uncovered 6 instances in which the incorrect bedroom size was used to calculate the tenant's Payment Standard. There were also 6 instances in which the incorrect bedroom size was used to calculate the tenant's Utility Allowance. This totals out to be a 15% fail rate. The Authority manages 183 Housing Choice Vouchers during the year and had 1,906 vouchers leased during the year . As per the AICPA sampling requirements, we tested 40 files for multiple compliance requirements. During the testing period the Authority used a third party management company to handle tenant files and recertifications. As a result of this, procedures to ensure that the appropriate voucher size to calculate utility allowance was not adhered to on a consistent basis. Tenant payments due to landlords were incorrectly calculated, HAP payments incorrectly calculated. Management should review tenant files to ensure that the appropriate utility allowance is used for the type of unit under contract. Management agrees.
Per HUD Guidance the Payment Standard used for the tenant and the Utility Allowance claculations should be based on the lower of the Unit size and Voucher size. During testing we uncovered 6 instances in which the incorrect bedroom size was used to calculate the tenant's Payment Standard. There were also 6 instances in which the incorrect bedroom size was used to calculate the tenant's Utility Allowance. This totals out to be a 15% fail rate. The Authority manages 183 Housing Choice Vouchers during the year and had 1,906 vouchers leased during the year . As per the AICPA sampling requirements, we tested 40 files for multiple compliance requirements. During the testing period the Authority used a third party management company to handle tenant files and recertifications. As a result of this, procedures to ensure that the appropriate voucher size to calculate utility allowance was not adhered to on a consistent basis. Tenant payments due to landlords were incorrectly calculated, HAP payments incorrectly calculated. Management should review tenant files to ensure that the appropriate utility allowance is used for the type of unit under contract. Management agrees.