FAC Explorer

Audit 337263

FY End
2024-06-30
Total Expended
$3.00M
Findings
22
Programs
5
Organization: Cape Girardeau County, Missouri Transit Authority (MO)
Year: 2024 Accepted: 2025-01-12
Auditor: Beussink Hey Roe & Stroder LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
518855 2024-002 Material Weakness - B
518856 2024-002 Material Weakness - B
518857 2024-002 Material Weakness - B
518858 2024-002 Material Weakness - B
518859 2024-002 Material Weakness - B
518860 2024-002 Material Weakness - B
518861 2024-002 Material Weakness - B
518862 2024-002 Material Weakness - B
518863 2024-002 Material Weakness - B
518864 2024-002 Material Weakness - B
518865 2024-002 Material Weakness - B
1095297 2024-002 Material Weakness - B
1095298 2024-002 Material Weakness - B
1095299 2024-002 Material Weakness - B
1095300 2024-002 Material Weakness - B
1095301 2024-002 Material Weakness - B
1095302 2024-002 Material Weakness - B
1095303 2024-002 Material Weakness - B
1095304 2024-002 Material Weakness - B
1095305 2024-002 Material Weakness - B
1095306 2024-002 Material Weakness - B
1095307 2024-002 Material Weakness - B

Programs

ALN Program Spent Major Findings
20.526 Buses and Bus Facilities Formula, Competitive, and Low Or No Emissions Programs $575,388 Yes 1
20.509 Formula Grants for Rural Areas and Tribal Transit Program $521,471 - 0
20.507 Federal Transit_formula Grants $518,853 Yes 1
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $144,434 - 0
84.126 Rehabilitation Services_vocational Rehabilitation Grants to States $16,883 - 0

Contacts

Name Title Type
NK6LQJAC3F85 Ginny Smith Auditee
5733355533 Jeffrey C. Stroder, CPA Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Cape Girardeau County, Missouri Transit Authority does not expense indirect costs under the Uniform Guidance. However, if indirect costs were paid by federal grants, management expects they would have elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of Cape Girardeau County, Missouri Transit Authority under the programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Cape Girardeau County, Missouri Transit Authority, it is not intended to and does not present the financial posisiton, changes in net assets, or cash flows of Cape Girardeau Countym, Missouri Transit Authority.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Cape Girardeau County, Missouri Transit Authority does not expense indirect costs under the Uniform Guidance. However, if indirect costs were paid by federal grants, management expects they would have elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Cape Girardeau County, Missouri Transit Authority does not expense indirect costs under the Uniform Guidance. However, if indirect costs were paid by federal grants, management expects they would have elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Cape Girardeau County, Missouri Transit Authority does not expense indirect costs under the Uniform Guidance. However, if indirect costs were paid by federal grants, management expects they would have elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Cape Girardeau County, Missouri Transit Authority does not expense indirect costs under the Uniform Guidance. However, if indirect costs were paid by federal grants, management expects they would have elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Of the federal expenditures presented in the Schedule, the Authority provided federal awards to subrecipients as follows: Federal Transit Formula Grants (20.507) $98,265.

Finding Details

Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.
Finding 2024-002
Federal Program: Federal Transit Cluster. Criteria: Separating the ability to write checks, sign checks, and full access to the accounting software decreases the risk of loss or misuse of the Authority's funds and increases the likelihood that misstatements would be prevented or detected and corrected on a timely basis. Condition: The Authority has an employee that has full access to the accounting software, can write checks, and is an authorized signor. Cause: The Authority has incurred turnover in management functions and limited number of employees were available to separate these duties. Effect: An incomplete separation of duties increases the risk of loss or misuse of the Authority's monies and increases the liklihood that misstatements would not be prevented or detected and corrected on a timely basis. Questioned Costs: None. Context: The finding is inr egards to the disbursement cycle. Cash disbursements for the fiscal year totaled $4,470,279. Repeat Finding: No. Recommendation: The Authority should separate an employee's ability to write checks, sign checks, and having full access to the accounting software. Views of Responsible Officials: The Authority agrees that separation of duties, within ability, is essential to robust fiscal internal controls. During the fiscal year the Authority experienced a turnover in administrative staff which resulted in a limited number of staff for a period to distribute duties, and there were limitations on the security functions o f the accounting software. . The Authority did maintain a separate individual, without signature authority, to perform bank reconciliations during this period. The Authority has updated the accounting software and reorganized the organization chart which will allow for enhanced controls.