FAC Explorer

Audit 336963

FY End
2024-08-31
Total Expended
$13.25M
Findings
16
Programs
8
Organization: Odessa College District (TX)
Year: 2024 Accepted: 2025-01-09
Auditor: Whitley Penn LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
518507 2024-001 Significant Deficiency - N
518508 2024-001 Significant Deficiency - N
518509 2024-001 Significant Deficiency - N
518510 2024-001 Significant Deficiency - N
518511 2024-001 Significant Deficiency - N
518512 2024-001 Significant Deficiency - N
518513 2024-001 Significant Deficiency - N
518514 2024-001 Significant Deficiency - N
1094949 2024-001 Significant Deficiency - N
1094950 2024-001 Significant Deficiency - N
1094951 2024-001 Significant Deficiency - N
1094952 2024-001 Significant Deficiency - N
1094953 2024-001 Significant Deficiency - N
1094954 2024-001 Significant Deficiency - N
1094955 2024-001 Significant Deficiency - N
1094956 2024-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $4.57M Yes 1
84.048 Career and Technical Education -- Basic Grants to States $547,431 - 0
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $151,513 - 0
84.002 Adult Education - Basic Grants to States $132,510 - 0
84.007 Federal Supplemental Educational Opportunity Grants $40,000 Yes 1
84.033 Federal Work-Study Program $7,600 Yes 1
84.425 Education Stabilization Fund $6,532 - 0
84.268 Federal Direct Student Loans $2,634 Yes 1

Contacts

Name Title Type
RJZYW4NKXTA5 Brandy Ham Auditee
4323356651 Roger Tovar Auditor
No contacts on file

Notes to SEFA

Title: Note 1: Federal Assistance Reconciliation Accounting Policies: Note 2: Significant Accounting Policies Used in Preparing the Schedule The expenditures included in the schedule are reported for the District's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. The expenditures reported above represent funds that have been expended to the District for the purposes of the award. Some amounts reported in the schedule may differ from amounts used in the preparation of the basic financial statements. Separate accounts are maintained for the different awards to aid in the observance of limitations and restrictions imposed by the funding agencies. The District has followed all applicable guidelines issued by various entities in preparation of the Schedule. Since the District has agency approved indirect recovery rate it has elected not to use the 10 percent de minimis cost rate as permitted in the UG, Section 200.414. The District has followed all applicable guidelines issued by various entities in the preparation of the schedule. De Minimis Rate Used: N Rate Explanation: See Note 2, second to last sentence. See notes to SEFA for chart/table.
Title: Note 3: Student Loans Processed and Administrative Costs Recovered - Not included in Schedule of Expenditures of Federal Awards Accounting Policies: Note 2: Significant Accounting Policies Used in Preparing the Schedule The expenditures included in the schedule are reported for the District's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. The expenditures reported above represent funds that have been expended to the District for the purposes of the award. Some amounts reported in the schedule may differ from amounts used in the preparation of the basic financial statements. Separate accounts are maintained for the different awards to aid in the observance of limitations and restrictions imposed by the funding agencies. The District has followed all applicable guidelines issued by various entities in preparation of the Schedule. Since the District has agency approved indirect recovery rate it has elected not to use the 10 percent de minimis cost rate as permitted in the UG, Section 200.414. The District has followed all applicable guidelines issued by various entities in the preparation of the schedule. De Minimis Rate Used: N Rate Explanation: See Note 2, second to last sentence. See notes to SEFA for chart/table.

Finding Details

Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2024-001
Finding 2024-001 Significant Deficiency in Internal Control over Compliance and Other Matters Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number(s): 84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Tests and Provisions – Return of Title IV Funds Award Period: 2023-2024 Criteria or Specific Requirement: 34 CFR 668.22 requires that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date in accordance with Federal regulations and return the unearned portion of the grant or loan funds to the Title IV programs as soon as possible but no later than 45 days after the withdrawal date. Condition: The return of Title IV funding amount for a sample of 9 students tested was not returned within 45 days after the withdrawal date. Cause: The College’s process consists of returning the required Title IV funds once a semester for all students regardless of the individual withdrawal date. Effect: All students who withdrew over 45 days from the date the College returns the Title IV funds and that did not earn all their title IV funds are out of compliance. Questioned Cost: None Effect: The College retuned the Title IV funds; however, the returns were outside of the 45 day requirement. Repeat Finding: The finding is not a repeat finding. Recommendation: The College should reevaluate the existing process and related control to ensure that the Title IV funds are returned to the Department of Education on a timely manner. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.