FAC Explorer

Audit 335824

FY End
2023-06-30
Total Expended
$5.73M
Findings
2
Programs
15
Organization: Bay St. Louis-Waveland School District (MS)
Year: 2023 Accepted: 2025-01-05
Auditor: McKenzie CPA PLLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
517735 2023-002 Material Weakness - C
1094177 2023-002 Material Weakness - C

Programs

ALN Program Spent Major Findings
10.555 National School Lunch Program $928,667 - 0
84.010 Title I Grants to Local Educational Agencies $810,021 Yes 1
10.553 School Breakfast Program $541,301 - 0
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $98,763 - 0
84.424 Student Support and Academic Enrichment Program $68,318 - 0
12.000 Reserve Officers' Training Program $65,788 - 0
10.582 Fresh Fruit and Vegetable Program $56,309 - 0
84.027 Special Education Grants to States $35,185 - 0
93.778 Medical Assistance Program $23,834 - 0
10.559 Summer Food Service Program for Children $16,939 - 0
84.425 Education Stabilization Fund $10,483 Yes 0
84.048 Career and Technical Education -- Basic Grants to States $5,000 - 0
84.173 Special Education Preschool Grants $2,477 - 0
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $1,990 - 0
96.001 Social Security Disability Insurance $168 - 0

Contacts

Name Title Type
D87QJYN7TAM8 Tj Burleson Auditee
2284676621 Barry McKenzie Auditor
No contacts on file

Notes to SEFA

Title: Schedule of Expenditures of Federal Awards Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the same basis of accounting and the same significant accounting policies, as applicable, as those used for the financial statements; however, the expenditures include transfers out. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Bay St. Louis - Waveland School District has not elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. (1) Basis of Presentation The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the Bay St. Louis - Waveland School District under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Bay St. Louis - Waveland School District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Bay St. Louis - Waveland School District. (2) Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the same basis of accounting and the same significant accounting policies, as applicable, as those used for the financial statements; however, the expenditures include transfers out. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. (3) Indirect Cost Rate The Bay St. Louis - Waveland School District has not elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. (4) Other Items Donated commodities are included in the National School Lunch Program. E-rate funds have not been included on this schedule due to the fact the FCC considers the support to be in the form of providing a discount to the schools and libraries and does not consider the assistance to be direct financial support.

Finding Details

Finding 2023-002
Section III: Federal Award Findings and Questioned Costs Material Weakness Finding 2023-002 Finding Cash management excessive cash and fund balances. Programs: Title I Grants to Local Educational Agencies, ALN #84.010 Compliance Requirement: Cash Management Repeat Finding: No Criteria: Management is responsible for complying with the requirements of the Mississippi Department of Education Procedures Manual, which recommends that expenditures should be expended before the reimbursements are requested for reimbursable grants. Condition: We noted the following exceptions during our review of cash management: 1. The cash balance was excessive for Title I Fund in the amount of $87,497 These amounts were included in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The amounts were not presented as deferred revenues on the district’s financial statements. Context: Federal funds were reviewed for excessive cash balances and/or fund balances at year end. Cause: Improper internal controls resulted in the district not recording expenditures and reimbursements accurately and timely. Expenditures and reimbursements for request were not properly reconciled. Effect: The effect could lead to fraud and errors occurring if transactions are not properly recorded accurately and timely. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I School Grants to local educational agencies - $89,497 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is expended by the district. Views of Responsible Officials Please see Auditee’s Corrective Action Plan.
Finding 2023-002
Section III: Federal Award Findings and Questioned Costs Material Weakness Finding 2023-002 Finding Cash management excessive cash and fund balances. Programs: Title I Grants to Local Educational Agencies, ALN #84.010 Compliance Requirement: Cash Management Repeat Finding: No Criteria: Management is responsible for complying with the requirements of the Mississippi Department of Education Procedures Manual, which recommends that expenditures should be expended before the reimbursements are requested for reimbursable grants. Condition: We noted the following exceptions during our review of cash management: 1. The cash balance was excessive for Title I Fund in the amount of $87,497 These amounts were included in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The amounts were not presented as deferred revenues on the district’s financial statements. Context: Federal funds were reviewed for excessive cash balances and/or fund balances at year end. Cause: Improper internal controls resulted in the district not recording expenditures and reimbursements accurately and timely. Expenditures and reimbursements for request were not properly reconciled. Effect: The effect could lead to fraud and errors occurring if transactions are not properly recorded accurately and timely. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I School Grants to local educational agencies - $89,497 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is expended by the district. Views of Responsible Officials Please see Auditee’s Corrective Action Plan.