FAC Explorer

Audit 334357

FY End
2024-03-31
Total Expended
$3.97M
Findings
2
Programs
4
Organization: Housing Authority of the City of New Smyrna Beach (FL)
Year: 2024 Accepted: 2024-12-20
Auditor: Malcolm Johnson Company P A

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
516454 2024-001 Significant Deficiency - N
1092896 2024-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.881 Moving to Work Demonstration Program $2.63M Yes 0
14.879 Mainstream Vouchers $1.21M - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $122,540 - 0
14.871 Section 8 Housing Choice Vouchers $10,639 - 1

Contacts

Name Title Type
EXNRMLLFPER8 Teresa Pope Auditee
3864288171 Malcolm P. Johnson Auditor
No contacts on file

Notes to SEFA

Accounting Policies: A.Basis of Accounting This schedule is prepared on the accrual basis of accounting. B.Basis of Presentation The accompanying Schedule of Federal Awards (the Schedule) includes the federal grant activity of the Authority under programs of the federal government for the year ended March 31, 2024. The information in this schedule is presented in accordance with the requirements of OMB Uniform Guidance, Title 2 CFR, Part 200, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements of Federal Awards". Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position or cash flows of the Authority. De Minimis Rate Used: N Rate Explanation: C. Other Matters - Indirect Costs The Authority has not elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance.

Finding Details

Finding 2024-001
2024-001 Condition: Deficiencies Noted in Examination of Housing Choice Voucher Program Voucher Management System (VMS) Submission During the review of the VMS submission supporting documentation, it was noted that the Authority was not performing monthly reconciliations between the HAP Ledger and the General Ledger for the four months selected FY 2024. This caused there to be differences between the amounts reported on the VMS Submission and the supporting documentation. Assistance Listing #: 14.871 Questioned Costs: None Criteria: 24 CFR requirements for PHA file maintenance and inspection requirements. Cause/Effect: The Authority’s deficiencies in its VMS Support stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over VMS Submission and documentation. Reply: We concur with this finding and the Auditor’s recommendation. We will review the internal control procedures over VMS Support and documents. Management will implement procedures to clear this finding in FY 2025.
Finding 2024-001
2024-001 Condition: Deficiencies Noted in Examination of Housing Choice Voucher Program Voucher Management System (VMS) Submission During the review of the VMS submission supporting documentation, it was noted that the Authority was not performing monthly reconciliations between the HAP Ledger and the General Ledger for the four months selected FY 2024. This caused there to be differences between the amounts reported on the VMS Submission and the supporting documentation. Assistance Listing #: 14.871 Questioned Costs: None Criteria: 24 CFR requirements for PHA file maintenance and inspection requirements. Cause/Effect: The Authority’s deficiencies in its VMS Support stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over VMS Submission and documentation. Reply: We concur with this finding and the Auditor’s recommendation. We will review the internal control procedures over VMS Support and documents. Management will implement procedures to clear this finding in FY 2025.