Notes to SEFA
Title: Period of Availability
Accounting Policies: The accrual basis of accounting, in accordance with generally accepted accounting principles, is used for the financial statements. Federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant; and, accordingly, when such funds are received, they are recorded as deferred revenues until earned. At year end, receivables are recorded for expenditures in excess of receipts. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements and Audit Requirements for Federal Awards (Uniform Guidance).
De Minimis Rate Used: N
Rate Explanation: The Grantee has elected not to use the 10% de minimis cost rate allowed under the Uniform Guidance.
The period of availability for federal grant funds for the purpose of liquidation of outstanding obligations made on or before the ending date of the federal project period extended 90 days beyond the federal project period ending date, in accordance with provisions of federal program regulations to coincide with submission of the annual Financial Status report.
Title: Donated Services
Accounting Policies: The accrual basis of accounting, in accordance with generally accepted accounting principles, is used for the financial statements. Federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant; and, accordingly, when such funds are received, they are recorded as deferred revenues until earned. At year end, receivables are recorded for expenditures in excess of receipts. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements and Audit Requirements for Federal Awards (Uniform Guidance).
De Minimis Rate Used: N
Rate Explanation: The Grantee has elected not to use the 10% de minimis cost rate allowed under the Uniform Guidance.
The Grantee is required to contribute at least twenty percent of the costs of the program through cash or in-kind contributions. The Grantee receives donated services from a variety of unpaid volunteers assisting the Grantee in providing services to Head Start children and families. These hours of volunteer services are valued by the Grantee at various hourly rates, depending upon the particular services provided. They also receive the use of various facilities for office space and child care on a month-to-month agreement. The difference in the actual lease amount paid and the fair value of the leased space is donated by the owner to the Grantee. The fair value of the contributed services and the use of these facilities has been recorded as both contributions and expenses, in accordance with provisions of federal program regulations.