Audit 333386

FY End
2024-06-30
Total Expended
$27.90M
Findings
10
Programs
6
Year: 2024 Accepted: 2024-12-18
Auditor: Capincrouse LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
515610 2024-002 Significant Deficiency Yes N
515611 2024-002 Significant Deficiency Yes N
515612 2024-003 - - E
515613 2024-004 - - C
515614 2024-004 - - C
1092052 2024-002 Significant Deficiency Yes N
1092053 2024-002 Significant Deficiency Yes N
1092054 2024-003 - - E
1092055 2024-004 - - C
1092056 2024-004 - - C

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $20.35M Yes 3
84.063 Federal Pell Grant Program $6.52M Yes 2
84.033 Federal Work-Study Program $401,678 Yes 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $356,706 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $273,628 Yes 0
84.038 Federal Perkins Loan Program $0 Yes 0

Contacts

Name Title Type
CKVYGS8HDGD9 David Richards Auditee
5594537195 Christopher Gordon, CPA Auditor
No contacts on file

Notes to SEFA

Title: RELATIONSHIP TO CONSOLIDATED FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. See the Notes to the SEFA for chart/table
Title: SUBRECIPIENTS, NON-CASH ASSISTANCE, FEDERAL INSURANCE, LOANS, AND LOAN GUARANTEES Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. The University did not provide any federal funds to subrecipients nor did they receive any federal non-cash assistance, insurance, loans, or loan guarantees.
Title: FEDERAL PERKINS LOAN PROGRAM Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. See the Notes to the SEFA for chart/table
Title: INSTITUTION ELIGIBILITY LIMITATIONS IN ACCORDANCE WITH 34 CFR 600.7(a)1 Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Fresno Pacific University and Subsidiaries (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic consolidated financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. To maintain institutional eligibility to participate in the Department of Education’s Title IV financial aid programs, the University is required to comply with 34 CFR 600.7(a)1 which limits the number of correspondence courses, the number of students enrolled in correspondence courses, the number of incarcerated students enrolled and the number of students enrolled without a high school diploma or recognized equivalent. As part of the audit procedures, compliance with these limitations was tested. No non-compliance with the requirements was noted.

Finding Details

Incorrect and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: R2T4's were not always performed accurately and timely. Criteria: 34 CFR 668.22 Questioned Costs: $2,509 Context: 3 out of 60 withdrawals tested had incorrect funds returned. For 2 students, the R2T4 was calculated correctly but the University returned $1,177 more of federal direct loans (FDL) than required. 1 R2T4 calculation was missed and completed during the audit resulting in $2,509 of FDL being returned during the audit. Cause: This was an oversight by the University. Effect: Incorrect amounts of federal funding were returned. The one late return was 405 days late. Identification as repeat finding, if applicable: 2023-003 Recommendation: While the University has made significant progress in this area, due to the complexity of the nonstandard term modular program R2T4 calculations, we continue to recommend that a second review and approval of the calculation be completed as part of the R2T4 process. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Incorrect and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: R2T4's were not always performed accurately and timely. Criteria: 34 CFR 668.22 Questioned Costs: $2,509 Context: 3 out of 60 withdrawals tested had incorrect funds returned. For 2 students, the R2T4 was calculated correctly but the University returned $1,177 more of federal direct loans (FDL) than required. 1 R2T4 calculation was missed and completed during the audit resulting in $2,509 of FDL being returned during the audit. Cause: This was an oversight by the University. Effect: Incorrect amounts of federal funding were returned. The one late return was 405 days late. Identification as repeat finding, if applicable: 2023-003 Recommendation: While the University has made significant progress in this area, due to the complexity of the nonstandard term modular program R2T4 calculations, we continue to recommend that a second review and approval of the calculation be completed as part of the R2T4 process. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2023-2024 Award Year Condition: Students were over awarded need due to a state grant not being factored into need analysis. Criteria: 34 CFR 685.203 Questioned Costs: $3,295 Context: 1 out of 60 students tested was over awarded need due to an inaccurate need analysis. This resulted in $3,295 awarded as subsidized federal direct loans that should have been awarded as unsubsidized federal direct loans. The student was corrected as part of the audit process. Cause: Because the Golden State Teacher Grant is able to replace EFC, the University had a misunderstanding on how that impacts the federal need analysis for those students. Effect: Students received need based federal aid for which they were not eligible. Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University review all new state and outside scholarships to determine that the student information system parameters for federal need analysis are set up correctly to properly calculate need analysis. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Noncompliance with Cash Management Requirements DEPARTMENT OF EDUCATION ALN #: 84.268 and 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not disburse Pell or FDL timely after requesting reimbursement. Criteria: 34 CFR 668.162 Questioned Costs: $0 Context: 5 out of 15 drawdowns tested for cash management compliance did not show disbursements per the student rosters within 3 days of receipt of cash. 1 FDL drawdown in September 2023 was $333,564 in excess of actual disbursements but was returned 12 days later. 1 March 2023 drawdown of Pell in the amount of $51,712 was disbursed 2 days late. The other 3 were Pell draws in excess of disbursements totaling $17,247. Cause: Insufficient internal controls after main disbursement for each semester and prior to the final reconciliation for the academic year. Effect: University had cash on hand not allowable per regulations Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University put procedures in place draw down Title IV funds based on actual disbursements. If funds are drawn based on anticipated disbursements, those funds need to be disbursed in 3 days and any amounts in excess of actual disbursements be returned to the Department of Education timely. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Noncompliance with Cash Management Requirements DEPARTMENT OF EDUCATION ALN #: 84.268 and 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not disburse Pell or FDL timely after requesting reimbursement. Criteria: 34 CFR 668.162 Questioned Costs: $0 Context: 5 out of 15 drawdowns tested for cash management compliance did not show disbursements per the student rosters within 3 days of receipt of cash. 1 FDL drawdown in September 2023 was $333,564 in excess of actual disbursements but was returned 12 days later. 1 March 2023 drawdown of Pell in the amount of $51,712 was disbursed 2 days late. The other 3 were Pell draws in excess of disbursements totaling $17,247. Cause: Insufficient internal controls after main disbursement for each semester and prior to the final reconciliation for the academic year. Effect: University had cash on hand not allowable per regulations Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University put procedures in place draw down Title IV funds based on actual disbursements. If funds are drawn based on anticipated disbursements, those funds need to be disbursed in 3 days and any amounts in excess of actual disbursements be returned to the Department of Education timely. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Incorrect and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: R2T4's were not always performed accurately and timely. Criteria: 34 CFR 668.22 Questioned Costs: $2,509 Context: 3 out of 60 withdrawals tested had incorrect funds returned. For 2 students, the R2T4 was calculated correctly but the University returned $1,177 more of federal direct loans (FDL) than required. 1 R2T4 calculation was missed and completed during the audit resulting in $2,509 of FDL being returned during the audit. Cause: This was an oversight by the University. Effect: Incorrect amounts of federal funding were returned. The one late return was 405 days late. Identification as repeat finding, if applicable: 2023-003 Recommendation: While the University has made significant progress in this area, due to the complexity of the nonstandard term modular program R2T4 calculations, we continue to recommend that a second review and approval of the calculation be completed as part of the R2T4 process. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Incorrect and Untimely Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: R2T4's were not always performed accurately and timely. Criteria: 34 CFR 668.22 Questioned Costs: $2,509 Context: 3 out of 60 withdrawals tested had incorrect funds returned. For 2 students, the R2T4 was calculated correctly but the University returned $1,177 more of federal direct loans (FDL) than required. 1 R2T4 calculation was missed and completed during the audit resulting in $2,509 of FDL being returned during the audit. Cause: This was an oversight by the University. Effect: Incorrect amounts of federal funding were returned. The one late return was 405 days late. Identification as repeat finding, if applicable: 2023-003 Recommendation: While the University has made significant progress in this area, due to the complexity of the nonstandard term modular program R2T4 calculations, we continue to recommend that a second review and approval of the calculation be completed as part of the R2T4 process. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Need Analysis DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2023-2024 Award Year Condition: Students were over awarded need due to a state grant not being factored into need analysis. Criteria: 34 CFR 685.203 Questioned Costs: $3,295 Context: 1 out of 60 students tested was over awarded need due to an inaccurate need analysis. This resulted in $3,295 awarded as subsidized federal direct loans that should have been awarded as unsubsidized federal direct loans. The student was corrected as part of the audit process. Cause: Because the Golden State Teacher Grant is able to replace EFC, the University had a misunderstanding on how that impacts the federal need analysis for those students. Effect: Students received need based federal aid for which they were not eligible. Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University review all new state and outside scholarships to determine that the student information system parameters for federal need analysis are set up correctly to properly calculate need analysis. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Noncompliance with Cash Management Requirements DEPARTMENT OF EDUCATION ALN #: 84.268 and 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not disburse Pell or FDL timely after requesting reimbursement. Criteria: 34 CFR 668.162 Questioned Costs: $0 Context: 5 out of 15 drawdowns tested for cash management compliance did not show disbursements per the student rosters within 3 days of receipt of cash. 1 FDL drawdown in September 2023 was $333,564 in excess of actual disbursements but was returned 12 days later. 1 March 2023 drawdown of Pell in the amount of $51,712 was disbursed 2 days late. The other 3 were Pell draws in excess of disbursements totaling $17,247. Cause: Insufficient internal controls after main disbursement for each semester and prior to the final reconciliation for the academic year. Effect: University had cash on hand not allowable per regulations Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University put procedures in place draw down Title IV funds based on actual disbursements. If funds are drawn based on anticipated disbursements, those funds need to be disbursed in 3 days and any amounts in excess of actual disbursements be returned to the Department of Education timely. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Noncompliance with Cash Management Requirements DEPARTMENT OF EDUCATION ALN #: 84.268 and 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not disburse Pell or FDL timely after requesting reimbursement. Criteria: 34 CFR 668.162 Questioned Costs: $0 Context: 5 out of 15 drawdowns tested for cash management compliance did not show disbursements per the student rosters within 3 days of receipt of cash. 1 FDL drawdown in September 2023 was $333,564 in excess of actual disbursements but was returned 12 days later. 1 March 2023 drawdown of Pell in the amount of $51,712 was disbursed 2 days late. The other 3 were Pell draws in excess of disbursements totaling $17,247. Cause: Insufficient internal controls after main disbursement for each semester and prior to the final reconciliation for the academic year. Effect: University had cash on hand not allowable per regulations Identification as repeat finding, if applicable: N/A Recommendation: We recommend the University put procedures in place draw down Title IV funds based on actual disbursements. If funds are drawn based on anticipated disbursements, those funds need to be disbursed in 3 days and any amounts in excess of actual disbursements be returned to the Department of Education timely. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.