Audit 333309

FY End
2024-06-30
Total Expended
$1.20M
Findings
4
Programs
10
Year: 2024 Accepted: 2024-12-18

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
515591 2024-005 Material Weakness Yes P
515592 2024-006 Material Weakness - L
1092033 2024-005 Material Weakness Yes P
1092034 2024-006 Material Weakness - L

Programs

Contacts

Name Title Type
HDMWEKBDPFG1 Jeff Abell Auditee
2178332352 Suzanne Steckel Auditor
No contacts on file

Notes to SEFA

Title: Subrecipients Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Griggsville-Perry CUSD 4 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Of the federal expenditures presented in the schedule, Griggsville-Perry CUSD 4 did not provide any federal awards to subrecipients.
Title: Non-Cash Assistance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Griggsville-Perry CUSD 4 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The following amounts were expended in the form of non-cash assistance by Griggsville-Perry CUSD 4 and are included in the Schedule of Expenditures of Federal Awards: NON-CASH COMMODITIES (AL NUMBER 10.555) $712, OTHER NON-CASH ASSISTANCE- DEPT OF DEFENSE FRESH FRUITS AND VEGETABLES (AL NUMBER 10.555) $13,099. Total non-cash assistance amounts to $13,811.
Title: Other Information Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Griggsville-Perry CUSD 4 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Griggsville-Perry CUSD 4 did not expend any federal awards for insurance coverage, nor did it have any federal loans or loan guarantees in effect at June 30, 2024. Griggsville-Perry CUSD 4 did not have federal grants requiring matching expenditures.
Title: Reconciliation of SEFA to Financial Statement Expenditures Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Griggsville-Perry CUSD 4 and is presented on the cash basis of accounting. The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Total expenditures per SEFA $1,204,123 LESS $13,811 government-donated commodities not reported in the financial statements LESS $742 Medicaid Administrative fees not reported in the financial statements EQUALS $1,189,570 total federal expenditures per the statements of revenue received, expenditures disbursed, other financing sources (uses), and changes in fund balance.

Finding Details

Finding Number 2024-005: Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper. Effect: The limited number of personnel limits the overall effectiveness of internal control. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal control. Recommendation: The District should segregate duties where possible and create checks and balances. The Board should be aware of this issue and closely review and approve all financial related information. Management's Response: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions.
Finding Number 2024-006: Criteria or specific requirement: The District should maintain records that sufficiently identify the amount, source, and expenditure of Federal funds for Federal awards in accordance with 2 CFR 200.302(b)(3). Condition: The District did not maintain records that contain information necessary to identify Federal expenditures supported by source documentation. Questioned Costs: $5,200 Context: A Federal grant expenditure was claimed twice on the same grant expenditure report. Effect: Due to the same Federal grant expenditure being double-reported on the same grant expenditure report, actual grant expenditures were overstated. Cause: The same Federal grant expenditure was claimed twice (on two different line items) in the final grant expenditure report. Recommendation: The District should always maintain records that sufficiently identify the amount, source, and expenditure of Federal funds for Federal awards. These records must contain information necessary to identify Federal expenditures. All records must be supported by source documentation. Management's Response: The District will work to ensure that records are maintained that sufficiently identify the amount, source and expenditure of Federal funds for Federal awards. Grant expenditure reports will be reviewed to make sure Federal award expenditures are not double-reported.
Finding Number 2024-005: Criteria or specific requirement: The accounting function should be controlled by a sufficient number of individuals in order to have adequate segregation of duties. Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Context: The District's accounting function is mainly controlled by one bookkeeper. Effect: The limited number of personnel limits the overall effectiveness of internal control. Cause: The District is unable to hire an adequate number of staff to increase the effectiveness of internal control. Recommendation: The District should segregate duties where possible and create checks and balances. The Board should be aware of this issue and closely review and approve all financial related information. Management's Response: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions.
Finding Number 2024-006: Criteria or specific requirement: The District should maintain records that sufficiently identify the amount, source, and expenditure of Federal funds for Federal awards in accordance with 2 CFR 200.302(b)(3). Condition: The District did not maintain records that contain information necessary to identify Federal expenditures supported by source documentation. Questioned Costs: $5,200 Context: A Federal grant expenditure was claimed twice on the same grant expenditure report. Effect: Due to the same Federal grant expenditure being double-reported on the same grant expenditure report, actual grant expenditures were overstated. Cause: The same Federal grant expenditure was claimed twice (on two different line items) in the final grant expenditure report. Recommendation: The District should always maintain records that sufficiently identify the amount, source, and expenditure of Federal funds for Federal awards. These records must contain information necessary to identify Federal expenditures. All records must be supported by source documentation. Management's Response: The District will work to ensure that records are maintained that sufficiently identify the amount, source and expenditure of Federal funds for Federal awards. Grant expenditure reports will be reviewed to make sure Federal award expenditures are not double-reported.