FAC Explorer

Audit 332198

FY End
2024-06-30
Total Expended
$765,274
Findings
8
Programs
7
Organization: Clearfield County Career and Technology Center (PA)
Year: 2024 Accepted: 2024-12-12
Auditor: Baker Tilly US LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
514001 2024-003 Significant Deficiency - L
514002 2024-003 Significant Deficiency - L
514003 2024-003 Significant Deficiency - L
514004 2024-003 Significant Deficiency - L
1090443 2024-003 Significant Deficiency - L
1090444 2024-003 Significant Deficiency - L
1090445 2024-003 Significant Deficiency - L
1090446 2024-003 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $176,243 Yes 1
17.258 Wia Adult Program $157,097 - 0
84.063 Federal Pell Grant Program $134,751 Yes 1
84.048 Career and Technical Education -- Basic Grants to States $122,576 - 0
84.425 Education Stabilization Fund $70,000 Yes 1
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $30,108 - 0
17.245 Trade Adjustment Assistance $4,500 - 0

Contacts

Name Title Type
DG4EJBS533C5 Susan Barger Auditee
8147655308 John W. Compton, Jr. Auditor
No contacts on file

Notes to SEFA

Title: Basis of Accounting Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Center has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) presents the expenditures of all federal award activity of Clearfield County Career and Technology Center (the Center) under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a select portion of the operations of the Center, it is not intended to and does not present the financial position or changes in net position of the Center.
Title: Federal Student Loan Programs Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Center has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The total loans granted under Federal Direct Student Loans, which were not made by the Center but were received by its students, were approximately $176,000 for the year ended June 30, 2024.
Title: Major Programs Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Center has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The amount expended under the Center's major programs totaled approximately $451,000, which is approximately 59% of total expenditures of federal awards for the year ended June 30, 2024. Federal awards expenditures for purposes of this calculation includes loans administered under the Federal Direct Student Loan Program during the year ended June 30, 2024.
Title: Education Stabilization Fund Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Center has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Center derecognized $69,999 of CARES Act revenue previously recognized as federal sources revenues in fiscal 2021-22, during the 2022-23 year, as it determined it did not meet the grant requirements in 2021-22. In addition, the Center had drawn down the remainder of this grant funding during fiscal 2023, and so $69,999 was recorded and included as accounts payable on the statement of net position to be returned to the U.S. Department of Education (DOE) and was reflected as deferred revenue at June 30, 2023 on the schedule of expenditures of federal awards. The Center then received an extension from DOE through December 31, 2023 and has since met the grant requirements for recognition prior to the extension lapsing. The deferred revenue was recognized in fiscal 2023-24 and is reflected as revenue recognized and expenditures in the schedule of expenditures of federal awards. See more information in Note 8 to the financial statements.

Finding Details

Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.
Finding 2024-003
Criteria: The tracking and matching of grant revenues and expenditures and the related grant receivable and unearned revenue amounts is necessary to assist in making management decisions and for the proper reporting and use of those funds in accordance with each of the individual grant requirements. In addition, this information is essential in preparing the Center's Schedule of Expenditures of Federal Awards (SEFA). Condition/Context: The Center's system of tracking its grants and matching revenues with expenditures lacks the necessary level of sophistication, given the number and complexities of the Center's grant activities, which hampers the Center's ability to maintain an accurate general ledger and prepare a complete and accurate SEFA. We also found that not all grants or funding programs had a document outlining the grant's requirements or conditions. Without these documents, the Center risks not complying with grants conditions which could result in the rejection of reimbursement requests or loss of grant funding. Effect: Grants receivable and unearned revenue amounts are not readily ascertainable to assist in making management decisions or for use in the timely preparation of the Center's SEFA. The Center did not prepare a complete and accurate SEFA in a timely manner to comply with its financial reporting requirements. In addition, the Center is not complying with grants conditions resulting in the potential rejection of reimbursement requests or loss of grant funding. Cause: The Center has not prioritized a formal system for tracking its grant activities. Recommendation: We recommend that the Center develop and implement a formal system for tracking its grant related activities and in doing so require that all departments with responsibility for federal award programs provide periodic reconciliations of their grant reports to the general ledger to a responsible management official. Views of Responsible Officials and Planned Corrective Actions: Management agrees and is working to realign staff responsibilities to provide a dedicated business office staff member to oversee, track, report and manage all of the Center's grant awards.