Audit 330494

FY End
2024-06-30
Total Expended
$2.39M
Findings
2
Programs
11
Organization: Janus Youth Programs, Inc. (OR)
Year: 2024 Accepted: 2024-12-02

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
512689 2024-001 Significant Deficiency - N
1089131 2024-001 Significant Deficiency - N

Contacts

Name Title Type
SKLLSWE59N77 Tiffany Tucker Auditee
5035424613 Yee Lee McGee Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Janus applies its predetermined, approved facilities and administrative rate when charging indirect costs to federal awards; thus, Janus did not elect to use the ten-percent de minimis cost rate, as described in Section 200.414 of the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of Janus Youth Programs, Inc. under programs of the federal government for the year ended June 30, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of Janus Youth Programs, Inc., it is not intended to, and does not, present the financial position, changes in net assets, or cash flows of Janus Youth Programs, Inc. For purposes of the Schedule, federal awards include all grants, contracts, and similar agreements entered into directly between Janus and agencies and departments of the Federal Government and all sub-awards to the organization by non-federal organizations pursuant to federal grants, contracts and similar agreements.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Janus applies its predetermined, approved facilities and administrative rate when charging indirect costs to federal awards; thus, Janus did not elect to use the ten-percent de minimis cost rate, as described in Section 200.414 of the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Janus applies its predetermined, approved facilities and administrative rate when charging indirect costs to federal awards; thus, Janus did not elect to use the ten-percent de minimis cost rate, as described in Section 200.414 of the Uniform Guidance. Janus applies its predetermined, approved facilities and administrative rate when charging indirect costs to federal awards; thus, Janus did not elect to use the ten-percent de minimis cost rate, as described in Section 200.414 of the Uniform Guidance.

Finding Details

Finding Number: 2024-001 Finding Type: Federal award finding Federal Assistance Listing No.: 14.267 Program Name: Contiuum of Care Program Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Entity: Multnomanh County Grant Number: JOHS-SVCSGEN-15516-2023 Federal Award Year: July 1, 2023 through June 30, 2024 Control Deficiency Type: Significant deficiency over compliance Instance of Noncompliance: No Compliance Requirement: Special Tests and Provisions Questioned Costs: None Repeat Finding: N/A Criteria: The Uniform Guidance in 2 CFR 200.303 requires that non-Federal entities receiving federal awards establish and maintain internal controls that provide resaonable assurance that the sub-recipient is managing the federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal Award. Per 24 CFR 578.51 (g), “HUD will only provide rental assistance for a unit if the rent is reasonable. The recipient or sub-recipient must determine whether the rent charged for the unit receiving rental assistance is reasonable in relation to rents being charged for a comparable unassisted unit, taking into account the location, size, type, quality, amenities, facilities, and management and maintenance of each unit. Reasonable rent must not exceed rents currently being charged by the same owner for comparable unassisted units.” Condition: Out of a non-statistical sample of 40 transactions, we noted two instances in which rent reasonableness determination was not performed, and two instances in which the rent reasonableness determination was calculated using the incorrect information. All of these instances consisted of rent assistance paid for units located outside Multnomah County. Cause: The database used by program staff to perform a rent reasonableness analysis only included zip codes located within Multnomah County. The organization had no clear procedures in place to ascertain that testing of rent reasonableness was performed and documented for units located in areas not included in the County’s database. Effect: The organization may accidently provide rental assistance that is not in compliance with HUD guidelines. Questioned Costs: It was subsequently determined that all rental assistance provided met the resonableness test, and therefore, there are no questioned costs to be reported. Audit Recommendation: We recommend that the organization review and enhance its existing written policies and procedures to ensure the rent reasonableness test and related documentation is performed on all the rental assistance awarded in accordance with the requirements of the federal program. In addition, the policies should include procedures for addressing special circumstances, should they arise. Management’s Response: As of March 16, 2024, all Janus’ Rental Assistance Programming has been consolidated under two experienced Program Directors for whom Rental Assistance administration is a primary program component. Policies and procedures for obtaining required documentation have been updated and include a mandatory documentation checklist submitted together with payment request, and a new policy has been created for the rare circumstances when youth are housed outside our primary service area of Multnomah, Clark or Cowlitz counties.
Finding Number: 2024-001 Finding Type: Federal award finding Federal Assistance Listing No.: 14.267 Program Name: Contiuum of Care Program Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Entity: Multnomanh County Grant Number: JOHS-SVCSGEN-15516-2023 Federal Award Year: July 1, 2023 through June 30, 2024 Control Deficiency Type: Significant deficiency over compliance Instance of Noncompliance: No Compliance Requirement: Special Tests and Provisions Questioned Costs: None Repeat Finding: N/A Criteria: The Uniform Guidance in 2 CFR 200.303 requires that non-Federal entities receiving federal awards establish and maintain internal controls that provide resaonable assurance that the sub-recipient is managing the federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal Award. Per 24 CFR 578.51 (g), “HUD will only provide rental assistance for a unit if the rent is reasonable. The recipient or sub-recipient must determine whether the rent charged for the unit receiving rental assistance is reasonable in relation to rents being charged for a comparable unassisted unit, taking into account the location, size, type, quality, amenities, facilities, and management and maintenance of each unit. Reasonable rent must not exceed rents currently being charged by the same owner for comparable unassisted units.” Condition: Out of a non-statistical sample of 40 transactions, we noted two instances in which rent reasonableness determination was not performed, and two instances in which the rent reasonableness determination was calculated using the incorrect information. All of these instances consisted of rent assistance paid for units located outside Multnomah County. Cause: The database used by program staff to perform a rent reasonableness analysis only included zip codes located within Multnomah County. The organization had no clear procedures in place to ascertain that testing of rent reasonableness was performed and documented for units located in areas not included in the County’s database. Effect: The organization may accidently provide rental assistance that is not in compliance with HUD guidelines. Questioned Costs: It was subsequently determined that all rental assistance provided met the resonableness test, and therefore, there are no questioned costs to be reported. Audit Recommendation: We recommend that the organization review and enhance its existing written policies and procedures to ensure the rent reasonableness test and related documentation is performed on all the rental assistance awarded in accordance with the requirements of the federal program. In addition, the policies should include procedures for addressing special circumstances, should they arise. Management’s Response: As of March 16, 2024, all Janus’ Rental Assistance Programming has been consolidated under two experienced Program Directors for whom Rental Assistance administration is a primary program component. Policies and procedures for obtaining required documentation have been updated and include a mandatory documentation checklist submitted together with payment request, and a new policy has been created for the rare circumstances when youth are housed outside our primary service area of Multnomah, Clark or Cowlitz counties.