Audit 329673

FY End
2022-06-30
Total Expended
$3.70M
Findings
4
Programs
13
Year: 2022 Accepted: 2024-11-23

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
511956 2022-003 Significant Deficiency Yes CL
511957 2022-003 Significant Deficiency Yes CL
1088398 2022-003 Significant Deficiency Yes CL
1088399 2022-003 Significant Deficiency Yes CL

Contacts

Name Title Type
CUNXLA6H5TK3 Courtney Bershell Auditee
6014374232 Barry McKenzie Auditor
No contacts on file

Notes to SEFA

Title: Schedule of Expenditures of Federal Awards Accounting Policies: Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the same basis of accounting and the same significant accounting policies, as applicable, as those used for the financial statements; however, the expenditures include transfers out. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Claiborne County School District has not elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. (1) Basis of Presentation The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the Claiborne County School District under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Claiborne County School District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Claiborne County School District. (2) Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the same basis of accounting and the same significant accounting policies, as applicable, as those used for the financial statements; however, the expenditures include transfers out. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. (3) Indirect Cost Rate The Claiborne County School District has not elected to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. (4) Other Items Donated commodities are included in the National School Lunch Program. E-rate funds have not been included on this schedule due to the fact the FCC considers the support to be in the form of providing a discount to the schools and libraries and does not consider the assistance to be direct financial support.

Finding Details

Finding 2022-003 (Repeat of Finding 2021-003) Deficiencies in controls surrounding the cash management and program income FEDERAL PROGRAM: Federal Agency: US Department of Agriculture Child Nutrition Cluster: ALN’s 10.555; 10.559 Compliance Requirement: Cash Management and Program income Type of Finding: Significant deficiency in Internal Control over Compliance QUESTIONED COST: None CRITERIA: The daily meal counts that are used for preparing claims for reimbursement should be supported by the child nutrition management software. CONDITION: The daily meal counts were maintained using a manual system for the entire school year. The meals claimed for reimbursement were not supported with adequate documentation. CAUSE: The cause of the condition is an absence of controls over documenting the meals used for claim reimbursement. EFFECT: The effect of the condition could result in inappropriate claims for reimbursement and/or questioned costs to the program. RECOMMENDATION: It is recommended that the child nutrition management software be used to document and support the daily meal counts that will be used for claim reimbursements. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee’s Corrective Action Plan
Finding 2022-003 (Repeat of Finding 2021-003) Deficiencies in controls surrounding the cash management and program income FEDERAL PROGRAM: Federal Agency: US Department of Agriculture Child Nutrition Cluster: ALN’s 10.555; 10.559 Compliance Requirement: Cash Management and Program income Type of Finding: Significant deficiency in Internal Control over Compliance QUESTIONED COST: None CRITERIA: The daily meal counts that are used for preparing claims for reimbursement should be supported by the child nutrition management software. CONDITION: The daily meal counts were maintained using a manual system for the entire school year. The meals claimed for reimbursement were not supported with adequate documentation. CAUSE: The cause of the condition is an absence of controls over documenting the meals used for claim reimbursement. EFFECT: The effect of the condition could result in inappropriate claims for reimbursement and/or questioned costs to the program. RECOMMENDATION: It is recommended that the child nutrition management software be used to document and support the daily meal counts that will be used for claim reimbursements. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee’s Corrective Action Plan
Finding 2022-003 (Repeat of Finding 2021-003) Deficiencies in controls surrounding the cash management and program income FEDERAL PROGRAM: Federal Agency: US Department of Agriculture Child Nutrition Cluster: ALN’s 10.555; 10.559 Compliance Requirement: Cash Management and Program income Type of Finding: Significant deficiency in Internal Control over Compliance QUESTIONED COST: None CRITERIA: The daily meal counts that are used for preparing claims for reimbursement should be supported by the child nutrition management software. CONDITION: The daily meal counts were maintained using a manual system for the entire school year. The meals claimed for reimbursement were not supported with adequate documentation. CAUSE: The cause of the condition is an absence of controls over documenting the meals used for claim reimbursement. EFFECT: The effect of the condition could result in inappropriate claims for reimbursement and/or questioned costs to the program. RECOMMENDATION: It is recommended that the child nutrition management software be used to document and support the daily meal counts that will be used for claim reimbursements. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee’s Corrective Action Plan
Finding 2022-003 (Repeat of Finding 2021-003) Deficiencies in controls surrounding the cash management and program income FEDERAL PROGRAM: Federal Agency: US Department of Agriculture Child Nutrition Cluster: ALN’s 10.555; 10.559 Compliance Requirement: Cash Management and Program income Type of Finding: Significant deficiency in Internal Control over Compliance QUESTIONED COST: None CRITERIA: The daily meal counts that are used for preparing claims for reimbursement should be supported by the child nutrition management software. CONDITION: The daily meal counts were maintained using a manual system for the entire school year. The meals claimed for reimbursement were not supported with adequate documentation. CAUSE: The cause of the condition is an absence of controls over documenting the meals used for claim reimbursement. EFFECT: The effect of the condition could result in inappropriate claims for reimbursement and/or questioned costs to the program. RECOMMENDATION: It is recommended that the child nutrition management software be used to document and support the daily meal counts that will be used for claim reimbursements. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee’s Corrective Action Plan