FAC Explorer

Audit 329047

FY End
2023-06-30
Total Expended
$1.50M
Findings
16
Programs
4
Organization: Fremont County Association of Governments (WY)
Year: 2023 Accepted: 2024-11-20
Auditor: Summit West CPA Group PC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
508418 2023-001 Significant Deficiency Yes P
508419 2023-002 Material Weakness - P
508420 2023-001 Significant Deficiency Yes P
508421 2023-002 Material Weakness - P
508422 2023-001 Significant Deficiency Yes P
508423 2023-002 Material Weakness - P
508424 2023-001 Significant Deficiency Yes P
508425 2023-002 Material Weakness - P
1084860 2023-001 Significant Deficiency Yes P
1084861 2023-002 Material Weakness - P
1084862 2023-001 Significant Deficiency Yes P
1084863 2023-002 Material Weakness - P
1084864 2023-001 Significant Deficiency Yes P
1084865 2023-002 Material Weakness - P
1084866 2023-001 Significant Deficiency Yes P
1084867 2023-002 Material Weakness - P

Programs

ALN Program Spent Major Findings
20.509 Formula Grants for Rural Areas and Tribal Transit Program $741,903 Yes 2
93.569 Community Services Block Grant $467,529 - 2
20.526 Buses and Bus Facilities Formula, Competitive, and Low Or No Emissions Programs $288,150 - 2
20.600 State and Community Highway Safety $2,145 - 2

Contacts

Name Title Type
JNC2NEE3L5Q5 Timothy Nichols Auditee
3073495835 Bryan Brown Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Fremont County Association of Governments and is presented on the modified accrual basis of accounting, except for amounts presented under the U.S. Department of Transportation, and passed throught the State Department of Transportation which are presented on the accrual basis. The information in this schedule is presented in accordance with the requirements of Uniform Guidance, Audit of States, Local Governments, and Non-Profit Organizations. De Minimis Rate Used: Y Rate Explanation: The Association is eligible to apply a 10% de minimis indirect cost rate on certain grants that have been awarded. The Association has evaulated this application on a grant-by-grant basis. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Fremont County Association of Governments and is presented on the modified accrual basis of accounting, except for amounts presented under the U.S. Department of Transportation, and passed throught the State Department of Transportation which are presented on the accrual basis. The information in this schedule is presented in accordance with the requirements of Uniform Guidance, Audit of States, Local Governments, and Non-Profit Organizations. The Association is eligible to apply a 10% de minimis indirect cost rate on certain grants that have been awarded. The Association has evaulated this application on a grant-by-grant basis.

Finding Details

Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-001
SIGNIFICANT DEFICIENCY Finding 2023-001: SEGREGATION OF DUTIES Repeat Finding from Prior Year Yes Condition The number of employees performing accounting and bookkeeping duties is not sufficient to provide an adequate segregation of duties. Criteria Circumstances permitting, accounting and bookkeeping duties should be assigned to different individuals to promote safeguarding of assets and accuracy of financial information. Cause The Association has limited resources that minimize the possibility to segregate the functions within the business office. Effect Because of the limited number of individuals involved in the accounting and bookkeeping functions, there is a greater risk that assets will not be properly safeguarded and that errors in financial information will occur and not be detected in a timely manner. Questioned Costs Not applicable Sampling Method Not applicable Recommendation Although it is not cost efficient to increase the number of employees performing accounting and bookkeeping functions, all employees either supervising or performing the duties, and the Board of Directors of the Association should constantly be aware of this deficiency in internal controls. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.
Finding 2023-002
MATERIAL WEAKNESS Finding 2023-002: DUPLICATE OF ACCOUNTING RECORDS Repeat Finding from Prior Year No Condition The entity changed its accounting practices by transitioning from a single system to three separate systems. During this conversion, much of the accounting data was duplicated, making it challenging to audit the records effectively. Criteria Accounting records should be maintained accurately and consistently to facilitate reliable financial reporting and auditing processes Cause The transition to multiple accounting systems resulted in the duplication of entries, which has compromised the integrity of the financial records. Effect The duplication of accounting records increases the complexity of the audit process, creating a higher risk of errors and misstatements in the financial statements. This condition can hinder the entity’s ability to provide a clear and accurate representation of its financial position. Questioned Costs Not applicable Sampling Method Not applicable Recommendation The entity should review and streamline its accounting practices to eliminate duplication during the transition to the new systems. Implementing a more robust data reconciliation process will help ensure the accuracy of the financial records and facilitate a smoother audit process. Response and Views of Responsible Officials See Corrective Action Plan and Response to Findings.