Audit 327903

FY End
2024-06-30
Total Expended
$17.39M
Findings
2
Programs
13
Year: 2024 Accepted: 2024-11-11
Auditor: Uhy LLP

Organization Exclusion Status:

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Contacts

Name Title Type
LCFLMPUNNGJ3 Michele Vien Auditee
5186947216 Alex Zhang Auditor
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Notes to SEFA

Title: Note 2 - Non-Cash Assistance Accounting Policies: Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) has been prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of the activities of Albany College of Pharmacy and Health Sciences (College) funded by the federal government or pass-through entities for the year ended June 30, 2024, using the accrual basis of accounting. The College is described in Note 1 to the financial statements. For purposes of the Schedule, federal awards could include any assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and local governments, and other noncash assistance. Negative amounts on the Schedule, if any, represent adjustments made to prior year expenditures in the normal course of business. Relationship to Financial Statements Federal award revenues are reported in the College’s financial statements as grants. The College’s financial statements are presented using the accrual basis. The Schedule presents only a selected portion of activities of the College. It is not intended to, and does not present either the financial position, statement of activities, or changes in net assets of the College. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with the cost principles contained in the Uniform Guidance. Under those cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: For the year ended June 30, 2024, the College did not elect to use the 10% de minimis indirect cost rate. The College administers the Federal Perkins Loan Program, Health Professions Student Loan Program, and the Direct Loan Program (which includes Stafford loans, Unsubsidized Stafford loans, and Parent Plus loans for undergraduate students). The College does not have any continuing administrative or compliance responsibilities for the Direct Loan Program once the student completes the associated semester. The College administers the following federal loan programs: See the Notes to the SEFA for chart/table The Federal Expenditures figure on the Schedule of Expenditures of Federal Awards for each federal loan program is made up of the following: See the Notes to the SEFA for chart/table

Finding Details

Federal Assistance Listing Number: 84.268 Federal Direct Student Loans Criteria: Per 34 CFR 668.165(a)(3), the College must notify the student or parent of an anticipated Direct Loan disbursement in writing no earlier than 30 days before, and no later than 30 days after, disbursing the loan to the student’s account. Condition: For 1 out of 40 students tested, no notification was sent to the student or parent for the Direct PLUS Loan disbursement made on May 31, 2024. Cause: The College’s previous control process over notification letters was to run a search in the Financial Aid module by selecting a criteria that identifies an award as “Federal.” In May 2024, users of the report were not aware the criteria was changed in the Financial Aid module for the Grad and Parent Plus loans, therefore rendering the criteria and College’s current control of monitoring notification letters ineffective for such student loan disbursements after May 2024. Effect: The College is not in compliance with the federal regulations regarding the notification of Direct Loan disbursements to students. Prevalence: The College ran a report of Direct Loan disbursements made during fiscal year 2024, noting that the required communications had not timely been sent out for 43 Direct Loan disbursements that took place from May 31, 2024 through June 30, 2024. Recommendation: The College should enhance their control processes to ensure that all Direct Loan disbursements are identified in a timely manner, even through system changes. Management’s Response and Planned Corrective Action: Upon discovery of the change in criteria, management identified the students that had been impacted and sent disbursement notifications to students the next day, on July 31, 2024. Management has implemented in their control process an additional step to compare reports of Direct Loan disbursements between the Student Information and Financial Aid systems to identify any discrepancies going forward.
Federal Assistance Listing Number: 84.268 Federal Direct Student Loans Criteria: Per 34 CFR 668.165(a)(3), the College must notify the student or parent of an anticipated Direct Loan disbursement in writing no earlier than 30 days before, and no later than 30 days after, disbursing the loan to the student’s account. Condition: For 1 out of 40 students tested, no notification was sent to the student or parent for the Direct PLUS Loan disbursement made on May 31, 2024. Cause: The College’s previous control process over notification letters was to run a search in the Financial Aid module by selecting a criteria that identifies an award as “Federal.” In May 2024, users of the report were not aware the criteria was changed in the Financial Aid module for the Grad and Parent Plus loans, therefore rendering the criteria and College’s current control of monitoring notification letters ineffective for such student loan disbursements after May 2024. Effect: The College is not in compliance with the federal regulations regarding the notification of Direct Loan disbursements to students. Prevalence: The College ran a report of Direct Loan disbursements made during fiscal year 2024, noting that the required communications had not timely been sent out for 43 Direct Loan disbursements that took place from May 31, 2024 through June 30, 2024. Recommendation: The College should enhance their control processes to ensure that all Direct Loan disbursements are identified in a timely manner, even through system changes. Management’s Response and Planned Corrective Action: Upon discovery of the change in criteria, management identified the students that had been impacted and sent disbursement notifications to students the next day, on July 31, 2024. Management has implemented in their control process an additional step to compare reports of Direct Loan disbursements between the Student Information and Financial Aid systems to identify any discrepancies going forward.