Audit 325249

FY End
2024-06-30
Total Expended
$2.06M
Findings
2
Programs
2
Organization: Passman Plaza Ii, Inc. (LA)
Year: 2024 Accepted: 2024-10-20

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
503179 2024-001 Significant Deficiency - N
1079621 2024-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $2.00M Yes 1
14.195 Section 8 Housing Assistance Payments Program $63,652 - 0

Contacts

Name Title Type
KD63ENJJE8B8 Cheryl Farmer Auditee
3183881500 Carol Brasher Auditor
No contacts on file

Notes to SEFA

Title: NOTE 3 – RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Passman Plaza II, Inc., HUD Project No. 064-EE050-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Federal awards revenues earned under the Project Rental Assistance Contract are reported in the Corporation’s Statement of Activities. The mortgage payable of $1,997,500 is reported in the Corporation’s Statement of Financial Position in long-term liabilities.
Title: NOTE 4 – RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Passman Plaza II, Inc., HUD Project No. 064-EE050-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Amounts reported above agree with the amounts reported in the related federal financial reports except for changes made to reflect amounts in accordance with accounting principles generally accepted in the United States of America.
Title: NOTE 5 – EXPENDITURES OF FEDERAL AWARDS TO SUBRECIPIENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Passman Plaza II, Inc., HUD Project No. 064-EE050-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Corporation did not have expenditures of federal awards to subrecipients.

Finding Details

SECTION II - FINANCIAL STATEMENT FINDINGS Finding 2024-1 Insufficient Internal Controls Over Monthly Replacement Reserve Funding Finding Resolution Status: Resolved Information on Universal Population Size: One Instance Sample Size: 12 Identification of Repeat Finding and Finding Reference Number: Not Applicable Questioned Costs: $0 Criteria: Monthly deposits to the Replacement Reserve account must be made monthly in accordance with HUD required amounts and all withdrawals must be approved by HUD. Condition: In accordance with the HUD requirements, the Project was required to make monthly deposits to the Replacement Reserve account in the amount of $2,000 for the year ended June 30, 2024. In August 2023, the Project withdrew the approved withdrawal amount of $6,525 twice in error. In September 2023, the Project deposited it back into the Replacement Reserve. The internal controls in place to the Replacement Reserve account were not sufficient enough to prevent this unapproved withdrawal from the Replacement Reserve. Cause: Unknown Effect: The Project is not in compliance with HUD’s regulations. If a significant replacement need were to arise, there may not be adequate funds in Replacement Reserve to cover the cost. Auditors’ Recommendation: Management should implement internal controls suitable to detect and prevent withdrawals without HUD approval. Auditor Non-Compliance Code: N – Reserve for Replacement Requirements FHA/Contract Number: 064-EE050 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: We did observe that a withdrawal was processed twice in error. We also noted that the amount withdrawn was deposited back into the bank in the subsequent month. Appropriate corrective action has been taken. Reporting Views of Responsible Officials: An approval from HUD to withdraw funds from the replacement reserve account was processed twice in error. This was discovered when the bank reconciliation was done and immediately, the funds were returned to the replacement reserve account. At no time did the replacement reserve account fall under the required balance. Response Indicator: Agree Completion Date: 09/11/2023 Response: An approval from HUD to withdraw funds from the replacement reserve account was processed twice in error. This was discovered when the bank reconciliation was done and immediately, the funds were returned to the replacement reserve account. At no time did the replacement reserve account fall under the required balance. Contact Person: Janet Sanderford SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Federal Program: Supportive Housing for the Elderly – Section 202 Assistance Listing Number 14.157 See Finding 2024-1 under Section II – Financial Statement Findings.
SECTION II - FINANCIAL STATEMENT FINDINGS Finding 2024-1 Insufficient Internal Controls Over Monthly Replacement Reserve Funding Finding Resolution Status: Resolved Information on Universal Population Size: One Instance Sample Size: 12 Identification of Repeat Finding and Finding Reference Number: Not Applicable Questioned Costs: $0 Criteria: Monthly deposits to the Replacement Reserve account must be made monthly in accordance with HUD required amounts and all withdrawals must be approved by HUD. Condition: In accordance with the HUD requirements, the Project was required to make monthly deposits to the Replacement Reserve account in the amount of $2,000 for the year ended June 30, 2024. In August 2023, the Project withdrew the approved withdrawal amount of $6,525 twice in error. In September 2023, the Project deposited it back into the Replacement Reserve. The internal controls in place to the Replacement Reserve account were not sufficient enough to prevent this unapproved withdrawal from the Replacement Reserve. Cause: Unknown Effect: The Project is not in compliance with HUD’s regulations. If a significant replacement need were to arise, there may not be adequate funds in Replacement Reserve to cover the cost. Auditors’ Recommendation: Management should implement internal controls suitable to detect and prevent withdrawals without HUD approval. Auditor Non-Compliance Code: N – Reserve for Replacement Requirements FHA/Contract Number: 064-EE050 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: We did observe that a withdrawal was processed twice in error. We also noted that the amount withdrawn was deposited back into the bank in the subsequent month. Appropriate corrective action has been taken. Reporting Views of Responsible Officials: An approval from HUD to withdraw funds from the replacement reserve account was processed twice in error. This was discovered when the bank reconciliation was done and immediately, the funds were returned to the replacement reserve account. At no time did the replacement reserve account fall under the required balance. Response Indicator: Agree Completion Date: 09/11/2023 Response: An approval from HUD to withdraw funds from the replacement reserve account was processed twice in error. This was discovered when the bank reconciliation was done and immediately, the funds were returned to the replacement reserve account. At no time did the replacement reserve account fall under the required balance. Contact Person: Janet Sanderford SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Federal Program: Supportive Housing for the Elderly – Section 202 Assistance Listing Number 14.157 See Finding 2024-1 under Section II – Financial Statement Findings.