Audit 325248

FY End
2024-06-30
Total Expended
$2.97M
Findings
2
Programs
2
Organization: Ouachita Grand Plaza, Inc. (LA)
Year: 2024 Accepted: 2024-10-20

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
503178 2024-001 Significant Deficiency - N
1079620 2024-001 Significant Deficiency - N

Programs

Contacts

Name Title Type
P662UNJGLNU1 Cheryl Farmer Auditee
3183881500 Carol Brasher Auditor
No contacts on file

Notes to SEFA

Title: NOTE 3 – RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Ouachita Grand Plaza, Inc., HUD Project No. 064-EH150-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Federal award revenues earned under the Section 8 Housing Choice Voucher program are reported in the Corporation’s Statement of Activities. Federal awards expended under the Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Partners of $2,436,046 is the loan balance as of July 1, 2023. The mortgage payable of $2,356,651 is reported in the Corporation’s Statement of Financial Position as of June 30, 2024.
Title: NOTE 4 – RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Ouachita Grand Plaza, Inc., HUD Project No. 064-EH150-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Amounts reported above agree with the amounts reported in the related federal financial reports except for changes made to reflect amounts in accordance with accounting principles generally accepted in the United States of America.
Title: NOTE 5 – EXPENDITURES OF FEDERAL AWARDS TO SUBRECIPIENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Ouachita Grand Plaza, Inc., HUD Project No. 064-EH150-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Corporation did not have expenditures of federal awards to subrecipients.

Finding Details

SECTION II - FINANCIAL STATEMENT FINDINGS Finding 2024-1 Insufficient Internal Controls Over Monthly Replacement Reserve Funding Finding Resolution Status: Resolved Information on Universal Population Size: One Instance Sample Size: 12 Identification of Repeat Finding and Finding Reference Number: Not Applicable Questioned Costs: $0 Criteria: Monthly deposits to the Replacement Reserve account must be made monthly in accordance with HUD required amounts and all withdrawals must be approved by HUD. Condition: In accordance with the HUD requirements, the Project was required to make monthly deposits to the Replacement Reserve account in the amount of $1,171 for the year ended June 30, 2024. In February 2024, the Project withdrew the approved withdrawal amount of $34,996 twice in error. In May 2024, the Project deposited it back into the Replacement Reserve. The internal controls in place to the Replacement Reserve account were not sufficient enough to prevent this withdrawal from the Replacement Reserve. Cause: Unknown Effect: The Project is not in compliance with HUD’s regulations. If a significant replacement need were to arise, there may not be adequate funds in Replacement Reserve to cover the cost. Auditors’ Recommendation: Management should implement internal controls suitable to detect and prevent withdrawals without HUD approval. Auditor Non-Compliance Code: N – Reserve for Replacement Requirements FHA/Contract Number: 064-EH150 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: We have noted that the mortgage company was responsible for withdrawing the funds in error. We have also noted that management did detect the error and corrected the error in a subsequent month. Reporting Views of Responsible Officials: Replacement Reserves are held in escrow by the mortgage company. When we receive approval for withdrawal from HUD, that approval is forwarded to the mortgage company by email. Only one email was sent requesting funds of $34,996. The mortgage company processed this request twice. Ouachita Grand Plaza remitted a check back to the mortgage company for the duplicate disbursement. Response Indicator: Agree Completion Date: 05/10/2024 Response: Replacement Reserves are held in escrow by the mortgage company. When we receive approval for withdrawal from HUD, that approval is forwarded to the mortgage company by email. Only one email was sent requesting funds of $34,996. The mortgage company processed this request twice. Ouachita Grand Plaza remitted a check back to the mortgage company for the duplicate disbursement. Contact Person: Janet Sanderford SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Projects Assistance Listing Number 14.155 See Finding 2024-1 under Section II – Financial Statement Findings.
SECTION II - FINANCIAL STATEMENT FINDINGS Finding 2024-1 Insufficient Internal Controls Over Monthly Replacement Reserve Funding Finding Resolution Status: Resolved Information on Universal Population Size: One Instance Sample Size: 12 Identification of Repeat Finding and Finding Reference Number: Not Applicable Questioned Costs: $0 Criteria: Monthly deposits to the Replacement Reserve account must be made monthly in accordance with HUD required amounts and all withdrawals must be approved by HUD. Condition: In accordance with the HUD requirements, the Project was required to make monthly deposits to the Replacement Reserve account in the amount of $1,171 for the year ended June 30, 2024. In February 2024, the Project withdrew the approved withdrawal amount of $34,996 twice in error. In May 2024, the Project deposited it back into the Replacement Reserve. The internal controls in place to the Replacement Reserve account were not sufficient enough to prevent this withdrawal from the Replacement Reserve. Cause: Unknown Effect: The Project is not in compliance with HUD’s regulations. If a significant replacement need were to arise, there may not be adequate funds in Replacement Reserve to cover the cost. Auditors’ Recommendation: Management should implement internal controls suitable to detect and prevent withdrawals without HUD approval. Auditor Non-Compliance Code: N – Reserve for Replacement Requirements FHA/Contract Number: 064-EH150 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: We have noted that the mortgage company was responsible for withdrawing the funds in error. We have also noted that management did detect the error and corrected the error in a subsequent month. Reporting Views of Responsible Officials: Replacement Reserves are held in escrow by the mortgage company. When we receive approval for withdrawal from HUD, that approval is forwarded to the mortgage company by email. Only one email was sent requesting funds of $34,996. The mortgage company processed this request twice. Ouachita Grand Plaza remitted a check back to the mortgage company for the duplicate disbursement. Response Indicator: Agree Completion Date: 05/10/2024 Response: Replacement Reserves are held in escrow by the mortgage company. When we receive approval for withdrawal from HUD, that approval is forwarded to the mortgage company by email. Only one email was sent requesting funds of $34,996. The mortgage company processed this request twice. Ouachita Grand Plaza remitted a check back to the mortgage company for the duplicate disbursement. Contact Person: Janet Sanderford SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Projects Assistance Listing Number 14.155 See Finding 2024-1 under Section II – Financial Statement Findings.