FAC Explorer

Audit 325145

FY End
2024-06-30
Total Expended
$4.61M
Findings
20
Programs
14
Organization: Hired (MN)
Year: 2024 Accepted: 2024-10-18
Auditor: Redpath and Company LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
503133 2024-002 Significant Deficiency - E
503134 2024-002 Significant Deficiency - E
503135 2024-002 Significant Deficiency - E
503136 2024-002 Significant Deficiency - E
503137 2024-002 Significant Deficiency - E
503138 2024-002 Significant Deficiency - E
503139 2024-002 Significant Deficiency - E
503140 2024-002 Significant Deficiency - E
503141 2024-002 Significant Deficiency - E
503142 2024-002 Significant Deficiency - E
1079575 2024-002 Significant Deficiency - E
1079576 2024-002 Significant Deficiency - E
1079577 2024-002 Significant Deficiency - E
1079578 2024-002 Significant Deficiency - E
1079579 2024-002 Significant Deficiency - E
1079580 2024-002 Significant Deficiency - E
1079581 2024-002 Significant Deficiency - E
1079582 2024-002 Significant Deficiency - E
1079583 2024-002 Significant Deficiency - E
1079584 2024-002 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
93.558 Temporary Assistance for Needy Families (tanf) $1.13M - 0
17.259 Wioa Youth Activities $439,877 Yes 1
21.027 Covid-19 - Coronavirus State and Local Fiscal Recovery Funds $271,730 - 0
93.498 Covid-19 - Provider Relief Fund (prf) and American Rescue Plan (arp) Rural Distribution $270,042 - 0
93.870 Maternal, Infant and Early Childhood Homevisiting Grant Program $245,621 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $211,847 - 0
17.277 Wioa National Dislocated Worker Grants / Wia National Emergency Grants $123,834 Yes 1
16.738 Edward Byrne Memorial Justice Assistance Grant Program $101,160 - 0
14.218 Community Development Block Grants/entitlement Grants $97,986 - 0
17.259 Covid-19 - Wioa Youth Activities $91,566 Yes 1
17.278 Wioa Dislocated Worker Formula Grants $42,413 Yes 1
17.258 Wioa Adult Program $38,996 Yes 1
84.126 Rehabilitation Services Vocational Rehabilitation Grants to States $12,227 - 0
21.019 Covid-19 - Coronavirus Relief Fund $7,603 - 0

Contacts

Name Title Type
RCQGPY9EMBB7 Rob Novak Auditee
6128089457 Tom Hodnefield Auditor
No contacts on file

Notes to SEFA

Title: Note 3 - Subrecipients Accounting Policies: Note 1 - Basis of Presentation - The accompanying schedule of expenditures of federal awards includes the federal grant activity of HIRED and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance in 2 CFR 200, Audits of States, Local Governments and Nonprofit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: Note 2 - Indirect Cost Rate - HIRED did not elect to use the 10% de minimus cost rate for indirect (F&A) costs. HIRED did not pass any federal funds to subrecipients during FY 2024.

Finding Details

Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.
Finding 2024-002
Finding 2024-002: Internal Controls over Compliance E. Eligibility U.S. DEPARTMENT OF LABOR WIOA Cluster Programs - Assistance Listing Nos. 17.258, 17.259, and 17.278 Criteria: Eligibility for the program requires proper documentation to support eligibility determinations for program participants. Condition: Documentation of verification of legal name was not present for one program participant in the WIOA Adult Program due to a name change, and documentation of verification of the date of birth to support eligibility could not be located for two program participants in the WIOA Youth Activities program. Cause: The Organization’s employment counselors are required to obtain sufficient documentation before assistance is provided, however procedures were not consistently followed. Effect: There is a risk ineligible individuals could be entered into the WIOA programs, and the cost of the assistance may be disallowed. Questioned Costs: $0 Context: A sample of 25 program participants was selected for audit from a population of 363 participants within the WIOA cluster programs. The test found three participant files lacked supporting documentation used for eligibility determinations. The Organization was able to obtain documentation to support eligibility after-the-fact. Our sample was a statistically valid sample. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the Organization put procedures in place to ensure adequate supporting documentation exists for all program participants prior to admittance into the programs. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and plans to strengthen its internal controls over its documentation for eligibility determinations. Additional details can be found in Hired’s Corrective Action Plan.