Criteria - Management is responsible for establishing and maintaining effective internal controls and for the fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America. (This is a repeat of prior year finding 2022-01).
Condition - The Data Collection Form for the year ended September 30, 2023 was not filed with the Federal Audit Clearinghouse within nine months after year end.
Cause - The late filing resulted from a lack of internal controls over Federal financial reporting.
Effect - The Data Collection Form for the year ended September 30, 2023 was not filed with the Federal Audit Clearinghouse within nine months after year end.
Recommendation - We recommend that the School should implement controls to complete the timely submission of the Data Collection Form.
Management response - See corrective action plan provided by the Head of School.
Compliance Requirement - Special Tests and Provisions
Criteria - Per 34 CFR section 222.196(a) of the Uniform Guidance, for construction contracts in excess of $2,000 and financed by federal assistance funds, the School must comply with the prevailing wage standards in the School's locality as established by the Secretary of Labor in accordance with the Davis-Bacon Act.
Condition - During the audit, we noted instances in which the School was unable to provide evidence of compliance with 34 CFR section 222.196(a) of the Uniform Guidance.
Cause - The conditions mentioned above were due to violation of the requirements of 34 CFR section 222.196(a) of the Uniform Guidance.
Effect - The conditions mentioned above resulted in a violation of the requirements to comply with 34 CFR section 222.196(a) of the Uniform Guidance.
Questioned costs - $8,826.
Recommendation - We recommend that the School should implement policies and procedures to ensure that it complies with 34 CFR section 222.196(a) of the Uniform Guidance.
Management response - See corrective action plan provided by the Head of School.
Criteria - Management is responsible for establishing and maintaining effective internal controls over federal awards to provide reasonable assurance that the non-federal entity is managing the federal award in accordance with federal statutes, regulations, and terms and conditions of the awards received. (This is a repeat of prior year finding 2022-02).
Condition - During the audit, we noted failure to document approval by the Board of Directors for purchases greater than $15,000 prior to disbursement of federal funds.
Cause - The conditions mentioned above were due to failure by the School to comply with established internal control policies over the allowable use of federal funds.
Effect - Without appropriate and effective internal controls over compliance, non-compliance could occur which the entity may not identify.
Recommendation - We recommend that the School review its internal control policies to properly document approval of purchases prior to disbursement of federal funds.
Management response - See corrective action plan provided by the Head of School.
Compliance Requirement - Procurement and Suspension and Debarment
Criteria - Per 2 CFR section 200.320 of the Uniform Guidance, the School must obtain price or rate quotations from an adequate number of qualified sources for purchases that exceed $10,000. (This is a repeat of prior year finding 2022-03).
Condition - During the audit, we noted instances in which the School did not obtain price quotations from multiple sources for purchases exceeding $10,000.
Cause - The conditions mentioned above were due to violation of the requirements of 2 CFR section 200.320 of the Uniform Guidance.
Effect - The conditions mentioned above resulted in a violation of the requirements to comply with 2 CFR section 200.320 of the Uniform Guidance.
Questioned costs - $84,978.
Recommendation - We recommend that the School review its procurement policies to ensure that it obtains price quotations from an adequate number of qualified sources for purchases that exceed $10,000.
Management response - See corrective action plan provided by the Head of School.
Criteria - Management is responsible for establishing and maintaining effective internal controls and for the fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America. (This is a repeat of prior year finding 2022-01).
Condition - The Data Collection Form for the year ended September 30, 2023 was not filed with the Federal Audit Clearinghouse within nine months after year end.
Cause - The late filing resulted from a lack of internal controls over Federal financial reporting.
Effect - The Data Collection Form for the year ended September 30, 2023 was not filed with the Federal Audit Clearinghouse within nine months after year end.
Recommendation - We recommend that the School should implement controls to complete the timely submission of the Data Collection Form.
Management response - See corrective action plan provided by the Head of School.
Compliance Requirement - Special Tests and Provisions
Criteria - Per 34 CFR section 222.196(a) of the Uniform Guidance, for construction contracts in excess of $2,000 and financed by federal assistance funds, the School must comply with the prevailing wage standards in the School's locality as established by the Secretary of Labor in accordance with the Davis-Bacon Act.
Condition - During the audit, we noted instances in which the School was unable to provide evidence of compliance with 34 CFR section 222.196(a) of the Uniform Guidance.
Cause - The conditions mentioned above were due to violation of the requirements of 34 CFR section 222.196(a) of the Uniform Guidance.
Effect - The conditions mentioned above resulted in a violation of the requirements to comply with 34 CFR section 222.196(a) of the Uniform Guidance.
Questioned costs - $8,826.
Recommendation - We recommend that the School should implement policies and procedures to ensure that it complies with 34 CFR section 222.196(a) of the Uniform Guidance.
Management response - See corrective action plan provided by the Head of School.
Criteria - Management is responsible for establishing and maintaining effective internal controls over federal awards to provide reasonable assurance that the non-federal entity is managing the federal award in accordance with federal statutes, regulations, and terms and conditions of the awards received. (This is a repeat of prior year finding 2022-02).
Condition - During the audit, we noted failure to document approval by the Board of Directors for purchases greater than $15,000 prior to disbursement of federal funds.
Cause - The conditions mentioned above were due to failure by the School to comply with established internal control policies over the allowable use of federal funds.
Effect - Without appropriate and effective internal controls over compliance, non-compliance could occur which the entity may not identify.
Recommendation - We recommend that the School review its internal control policies to properly document approval of purchases prior to disbursement of federal funds.
Management response - See corrective action plan provided by the Head of School.
Compliance Requirement - Procurement and Suspension and Debarment
Criteria - Per 2 CFR section 200.320 of the Uniform Guidance, the School must obtain price or rate quotations from an adequate number of qualified sources for purchases that exceed $10,000. (This is a repeat of prior year finding 2022-03).
Condition - During the audit, we noted instances in which the School did not obtain price quotations from multiple sources for purchases exceeding $10,000.
Cause - The conditions mentioned above were due to violation of the requirements of 2 CFR section 200.320 of the Uniform Guidance.
Effect - The conditions mentioned above resulted in a violation of the requirements to comply with 2 CFR section 200.320 of the Uniform Guidance.
Questioned costs - $84,978.
Recommendation - We recommend that the School review its procurement policies to ensure that it obtains price quotations from an adequate number of qualified sources for purchases that exceed $10,000.
Management response - See corrective action plan provided by the Head of School.