Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-002
CFDA No: 84.063
Program Name: Pell Grant
Compliance Requirement: Disbursements – Reporting disbursements on COD.
Criteria
Reconciliation is the process by which a school reviews and compares Title IV aid (grants, loans, and
campus-based aid) recorded on the Department’s systems (COD System) with the information in the
school’s internal records. Schools should reconcile both internally (between Business Office and
Financial Aid Office data) and externally (between school data and the COD System).
Condition
We identified one (1) instance on which the student disbursement ledger date did not agree with COD
disbursement date.
Effect
The Institution did not report the correct date on COD.
Cause
The Institution recorded the COD date on the day the officer recorded the transaction on COD and the
Ledger date the day the disbursement was recorded by the officer.
Questioned Cost $ -0-
Recommendation
The Institution must reinforce its internal control procedures to ensure that the student disbursement date
agrees with COD disbursement date. Through reconciliation, disbursement and cash discrepancies are
identified and resolved in a timely manner to ensure the school meets all regulatory requirements.
Schools must document their reconciliation efforts and retain this documentation for auditing purposes.
Management Response
The institution’s management agrees with the auditor. See corrective action plan.
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-002
CFDA No: 84.063
Program Name: Pell Grant
Compliance Requirement: Disbursements – Reporting disbursements on COD.
Criteria
Reconciliation is the process by which a school reviews and compares Title IV aid (grants, loans, and
campus-based aid) recorded on the Department’s systems (COD System) with the information in the
school’s internal records. Schools should reconcile both internally (between Business Office and
Financial Aid Office data) and externally (between school data and the COD System).
Condition
We identified one (1) instance on which the student disbursement ledger date did not agree with COD
disbursement date.
Effect
The Institution did not report the correct date on COD.
Cause
The Institution recorded the COD date on the day the officer recorded the transaction on COD and the
Ledger date the day the disbursement was recorded by the officer.
Questioned Cost $ -0-
Recommendation
The Institution must reinforce its internal control procedures to ensure that the student disbursement date
agrees with COD disbursement date. Through reconciliation, disbursement and cash discrepancies are
identified and resolved in a timely manner to ensure the school meets all regulatory requirements.
Schools must document their reconciliation efforts and retain this documentation for auditing purposes.
Management Response
The institution’s management agrees with the auditor. See corrective action plan.
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan
Finding No. 2023-001
SFA Cluster and ESF Funds
Compliance Requirement: Reporting
Criteria
In accordance with 34 C.F.R. § 668.23, an institution must at least annually have an independent auditor conduct a compliance audit of its administration of the Title IV, HEA program(s) in which it participates and an audit of the institution's general purpose financial statements. These audits must, among other requirements, be conducted in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200) and must be submitted to the Department no later than nine months after the last day of the institution's fiscal year. Condition
The Institution submitted the Single Audit Reporting Package on July 9, 2024, nine days past the
established required date.
Effect
Annual submissions occurring after the expiration of the extended due date may cause the Department to
determine that the institution is in violation of the past performance provisions set forth at 34 C.F.R. §
668.174(a)(3), resulting in, among other things, provisional certification, the posting of a letter of credit
(except for public institutions), and placement on a heightened cash monitoring payment method.
Cause
There were several unforeseen situations that delayed the audit and it was completed after the required
deadline.
Questioned Cost $ -0-
Recommendation
The Institution must diligently work with their auditor to submit a complete and acceptable audit as
quickly as possible and moving forward, your institutions audits are due before June 30th of every year
and you should be working with your auditor well in advance of that deadline to submit.
Management Response
The institution’s management agrees with the auditor. See corrective action plan