Notes to SEFA
Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the expenditures of YWCA Mahoning Valley (an Ohio non-profit public benefit corporation) and Subsidiaries under programs of the federal government for the year ended December 31, 2023. The information in the Schedule is presented in accordance with the requirements of Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Therefore, some amounts presented in the Schedule may differ from amounts presented in, or used in the preparation of the basic consolidated financial statements. For purposes of the Schedule, federal awards include all sub awards to YWCA Mahoning Valley and Subsidiaries by nonfederal organizations pursuant to federal grants, contracts and similar agreements. Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; wherein certain types of expenditures are not allowed. Assistance Listing numbers (“AL No.”) are provided when available.
De Minimis Rate Used: N
Rate Explanation: The auditee did not use the de minimis cost rate. The auditee utilizes various strategies for allocating expenses. Allocation methods used include direct allocations, utilization of time studies and time logs, historical data, and building square footage. Occupancy distributions are measured by building square footage between the non-profit cost centers and YWCA, LLC at the main building on Rayen Ave, Youngstown, Ohio. Expenses allocated by occupancy include property insurance, indirect supplies, main location communications, building costs, and non-program specific equipment costs. Personnel distribution is calculated based on average number employees in each program area, by total employees. This distribution is used for consumable supplies as more employees contribute to more usage. Warren location occupancy is split between housing, youth and general programs. Expenses direct and restricted to management and general only include board liability insurance, room rentals, organizational memberships, and depreciation. Audit expenses are allocated on time and efforts required to properly evaluate program areas. Direct program expenses include contract services, shipping, licenses, equipment costs, supplies, advertising, transportation, trainings, Kensington rental property, and assistance to individuals. Vehicles owned and related insurance are allocated based on clients in supportive housing programs. Payroll, employee costs, and administrative trainings are allocated through distribution codes determined based on time studies and time logs, job descriptions, historical relevance, and direct allocations. Expense allocations are reviewed on an ongoing basis to ensure accuracy and relevance.