Audit 322706

FY End
2023-12-31
Total Expended
$1.30M
Findings
2
Programs
1
Year: 2023 Accepted: 2024-09-30
Auditor: Porte Brown LLC

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
499848 2023-001 Significant Deficiency - A
1076290 2023-001 Significant Deficiency - A

Contacts

Name Title Type
HBXYWNJS3XG5 Craig Sondalle Auditee
8478181800 Genevra Knight Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: For the year ended December 31, 2023, the Organization had elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal awards activity of American College of Occupational and Environmental Medicine. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Because the schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, or cas flows of the Organization.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: For the year ended December 31, 2023, the Organization had elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Organization provided no amounts to subrecipients from the federal awards listed.
Title: NON-CASH ASSISTANCE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: For the year ended December 31, 2023, the Organization had elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Organization had no non-cash assistance, federal insurance, or loan guarantees to be disclosed as required by the Uniform Guidance.
Title: LOANS OUTSTANDING Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: For the year ended December 31, 2023, the Organization had elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. There were no loans outstanding at December 31, 2023 related to the federal awards listed.
Title: DONATED PERSONAL PROTECTIVE EQUIPMENT Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: For the year ended December 31, 2023, the Organization had elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Organization did not receive donated personal protective equipment during the year ended June 30, 2023.

Finding Details

Condition: Cost allocations for salaries and related expenses allocated across program activities, including federal award programs, did not agree to the approved timecards. Criteria: Internal controls should be in place and consistently applied that provide reasonable assurance that cost allocations represent the correct allocation of employee-related costs based on the time spent by the applicable employees. Cause: Timecards submitted are not consistently reconciled to the vouchers submitted for federal and other programs. Effect: Because the reconciliation process in place was not consistently followed to agree timecards to cost allocations, it is possible that an employee's time may be inappropriately allocated amongst functional activities, including federal award programs. Recommendation: Procedures should be consistently applied requiring the reconciliation of employee timecards to actual costs allocated and charged to federal and other programs. Management's Response: We agree with this finding. See corrective action plan.
Condition: Cost allocations for salaries and related expenses allocated across program activities, including federal award programs, did not agree to the approved timecards. Criteria: Internal controls should be in place and consistently applied that provide reasonable assurance that cost allocations represent the correct allocation of employee-related costs based on the time spent by the applicable employees. Cause: Timecards submitted are not consistently reconciled to the vouchers submitted for federal and other programs. Effect: Because the reconciliation process in place was not consistently followed to agree timecards to cost allocations, it is possible that an employee's time may be inappropriately allocated amongst functional activities, including federal award programs. Recommendation: Procedures should be consistently applied requiring the reconciliation of employee timecards to actual costs allocated and charged to federal and other programs. Management's Response: We agree with this finding. See corrective action plan.