FAC Explorer

Audit 321397

FY End
2023-12-31
Total Expended
$6.76M
Findings
2
Programs
5
Organization: Municipal Housing Agency of Council Bluffs (IA)
Year: 2023 Accepted: 2024-09-26
Auditor: Core CPAS

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
498682 2023-001 Material Weakness - C
1075124 2023-001 Material Weakness - C

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $5.01M Yes 0
14.872 Public Housing Capital Fund $685,501 Yes 1
14.850 Public Housing Operating Fund $606,263 - 0
14.879 Mainstream Vouchers $381,120 Yes 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $77,311 - 0

Contacts

Name Title Type
Y3BHREVANM86 Oscar Duran Auditee
7123221491 Jake B Klabenes Auditor
No contacts on file

Notes to SEFA

Title: Basis of Accounting Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the grant activity of the Municipal Housing Agency of Council Bluffs under programs of the federal government for the year ended December 31, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. De Minimis Rate Used: N Rate Explanation: Municipal Housing Agency of Council Bluffs has not elected to use the 10% de minimis cost rate as covered in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) 200.414 Indirect (F&A) Costs. Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following cost principles contained in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), wherein certain types of expenditures are not allowable or are limited as to reimbursement.

Finding Details

Finding 2023-001
Compliance with Federal Regulations - Federal Awards Compliance - Cash Management Criteria: Under the Code of Federal Regulations Title 2, Part 225, Subtitle A, Part 85.20. Procedures for minimizing the time elapsing between the transfer of funds from the U.S. Treasury and disbursement by grantees and subgrantees must be followed whenever advance payment procedures are used. When advances are made by letter‐of‐credit or electronic transfer of funds methods, the grantee must make drawdowns as close as possible to the time of making disbursements. Condition: During the current fiscal year, the Authority drew down more capital funds than it had expended within a reasonable time. Context: The Authority had excess capital funds that were not expended within 3 days of drawing down. Effect: The Authority is out of compliance in regards to cash management of federal awards. Cause: The Authority drew down an excess of $16,501.12 and $146,465.60 of the Authority’s 2021 and 2022 capital funds during the year and had not expended the funds within 3 days. Recommendation: The Authority should review 2 CFR Part 225, Subtitle A, Part 85.20 to familiarize themselves with the regulations. Auditee Response/Corrective Action Plan: See page 50.Material Weakness in Internal Control over Compliance – Cash Management Federal Program: CFDA 14.872 – Public Housing Capital Fund Pass-Through Entity: U.S. Department of Housing and Urban Development Award Number: IA01P023501-21, IA01P023501-22 Compliance Requirements: Cash Management Type of Finding: Material Weakness in Internal Control over Compliance Criteria: See Part II, Finding 2023-001 Condition and Context: See Part II, Finding 2023-001 Questioned Costs: N/A Cause: See Part II, Finding 2023-001 Effect or Potential Effect: See Part II, Finding 2023-001 Recommendation: See Part II, Finding 2023-001 Repeat Finding: N/A Responsible Official’s Response and Corrective Action Plan: See Page 50, Finding 2023-001 Planned Implementation Date: See Page 50, Finding 2023-001 Person Responsible for Corrective Action: Executive Director
Finding 2023-001
Compliance with Federal Regulations - Federal Awards Compliance - Cash Management Criteria: Under the Code of Federal Regulations Title 2, Part 225, Subtitle A, Part 85.20. Procedures for minimizing the time elapsing between the transfer of funds from the U.S. Treasury and disbursement by grantees and subgrantees must be followed whenever advance payment procedures are used. When advances are made by letter‐of‐credit or electronic transfer of funds methods, the grantee must make drawdowns as close as possible to the time of making disbursements. Condition: During the current fiscal year, the Authority drew down more capital funds than it had expended within a reasonable time. Context: The Authority had excess capital funds that were not expended within 3 days of drawing down. Effect: The Authority is out of compliance in regards to cash management of federal awards. Cause: The Authority drew down an excess of $16,501.12 and $146,465.60 of the Authority’s 2021 and 2022 capital funds during the year and had not expended the funds within 3 days. Recommendation: The Authority should review 2 CFR Part 225, Subtitle A, Part 85.20 to familiarize themselves with the regulations. Auditee Response/Corrective Action Plan: See page 50.Material Weakness in Internal Control over Compliance – Cash Management Federal Program: CFDA 14.872 – Public Housing Capital Fund Pass-Through Entity: U.S. Department of Housing and Urban Development Award Number: IA01P023501-21, IA01P023501-22 Compliance Requirements: Cash Management Type of Finding: Material Weakness in Internal Control over Compliance Criteria: See Part II, Finding 2023-001 Condition and Context: See Part II, Finding 2023-001 Questioned Costs: N/A Cause: See Part II, Finding 2023-001 Effect or Potential Effect: See Part II, Finding 2023-001 Recommendation: See Part II, Finding 2023-001 Repeat Finding: N/A Responsible Official’s Response and Corrective Action Plan: See Page 50, Finding 2023-001 Planned Implementation Date: See Page 50, Finding 2023-001 Person Responsible for Corrective Action: Executive Director