Audit 320466

Hamlet Housing Authority Hamlet, North Carolina Schedule of Findings and Questioned Costs For the Year Ended December 31, 2023 Section III – Federal Award Findings and Questioned Costs 2023-001 Federal Agency: U. S. Department of Housing and Urban Development Federal program: Public and Indian Housing ALN: 14.850 Award Period: 01/01/23-12/31/23 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 24 CFR 982-516 requires internal controls to be in place to ensure compliance with HUD requirements, as well as complete and accurate tenant files. Condition: During my testing, I noted the Authority did not follow their internal controls designed to ensure compliance with tenant Eligibility requirements. Questioned Cost: None Context: Testing of 25 tenant files identified an exception in 7 files as follows: • 3 files contained a Release of Information that were not signed by all adult members of the household. • 2 files did not have a current, valid application. • 3 files did not contain proper documentation of the Section 214 Declaration of Citizenship form. Cause: The Authority did not obtain the required documentation upon intake. The Authority also did not obtain all required signatures on certain forms. Effect: The Authority is not in compliance with requirements regarding eligibility. Identification of a repeat finding: None Recommendation: I recommend that the Authority continue to review recertifications on a monthly basis to ensure the files meet eligibility and reporting requirements. Views of responsible officials and planned corrective actions: Management agrees with this finding. We have reviewed the intake procedure and will continue to review recertifications,

Hamlet Housing Authority Hamlet, North Carolina Schedule of Findings and Questioned Costs For the Year Ended December 31, 2023 Section III – Federal Award Findings and Questioned Costs 2023-001 Federal Agency: U. S. Department of Housing and Urban Development Federal program: Public and Indian Housing ALN: 14.850 Award Period: 01/01/23-12/31/23 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: 24 CFR 982-516 requires internal controls to be in place to ensure compliance with HUD requirements, as well as complete and accurate tenant files. Condition: During my testing, I noted the Authority did not follow their internal controls designed to ensure compliance with tenant Eligibility requirements. Questioned Cost: None Context: Testing of 25 tenant files identified an exception in 7 files as follows: • 3 files contained a Release of Information that were not signed by all adult members of the household. • 2 files did not have a current, valid application. • 3 files did not contain proper documentation of the Section 214 Declaration of Citizenship form. Cause: The Authority did not obtain the required documentation upon intake. The Authority also did not obtain all required signatures on certain forms. Effect: The Authority is not in compliance with requirements regarding eligibility. Identification of a repeat finding: None Recommendation: I recommend that the Authority continue to review recertifications on a monthly basis to ensure the files meet eligibility and reporting requirements. Views of responsible officials and planned corrective actions: Management agrees with this finding. We have reviewed the intake procedure and will continue to review recertifications,