Title: NOTE 1 – BASIS OF PRESENTATION
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
The accompanying schedule of expenditures of federal awards (the “Schedule” or “SEFA”) includes the federal award activity of the County of Nassau, New York (the “County”) under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the County, it is not intended to and does not present the financial position, changes in net position, or cash flows of the County.
The County’s reporting entity is defined in Note 1 of the County’s basic financial statements. All federal awards received directly from federal agencies, as well as passed through from other government agencies, are included on the Schedule, except for Nassau Community College and Nassau Health Care Corporation. Nassau Community College and Nassau Health Care Corporation have a single audit conducted by other auditors.
Title: NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
Title: NOTE 3 - DISASTER GRANTS PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) ASSISTANCE LISTING# 97.036, HURRICANE SANDY COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY GRANT (CDBG-DR) ASSISTANCE LISTING# 14.269.
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
Hurricane Sandy
In 2012, the County sustained damage from Hurricane Sandy (the “Storm”), mainly from downed trees and floodwaters. The County’s costs for emergency protective measures, debris removal and other recovery efforts reported in the SEFA for 2023 according to the FEMA reporting guidelines totaled $16,713,027. This is comprised of incurred expenditures of $760,368 between 2012-2022 and $15,952,659 in Financial Year 2023.
Tropical Storm Isaias
On August 4, 2020, Isaias which was downgraded from a hurricane to a tropical storm, produced widespread tropical-storm-force winds, flooding, and occasional gusts to hurricane force across the southeastern portion of New York State, including Long Island and New York City. The County incurred substantial damage and has reported a total of $12,029 of expenditures in Financial Year 2023.
Hurricane Ida
The remnants of Hurricane Ida reached the New York City metro area and Long Island on September 1, 2021, with heavy rainfall and flooding, power outages, and a mudslide. The County incurred damages and has reported a total of $2,184,538 of expenditures in Financial Year 2023.
CDBG-DR
In 2014, Governor Andrew Cuomo announced that the State of New York would provide the 10% local match for entities that are in the Superstorm Sandy FEMA Public Assistance (“PA”) program. The funds come from the United States Department of Housing and Urban Development (“HUD”) Community Development Block Grant Disaster Recovery (“CDBG-DR”) program. These pass-through funds are administered by the Governor’s Office of Storm Recovery (“GOSR”). GOSR committed to paying the County’s local match related to Bay Park’s restoration for all expenditures obligated under Project Worksheet (“PW”) #3714. All other PWs were subject to a payment of the County’s local share up to $19.6 million for FEMA obligations of $196 million.
The programs noted in the SEFA under Assistance Listing Number #14.269 – Hurricane Sandy CDBG-DR provide additional funds for various Community Reconstruction projects, which all met HUD national objectives. These pass-through funds are also administered by the GOSR. The County has reported a total of $1,495,340 in CDBG-DR funding for Financial Year 2023 related to these projects.
Title: NOTE 4 – RELATIONSHIP TO THE BASIC FINANCIAL STATEMENTS
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
Reconciliation of Federal Expenditures Reported in the SEFA to the Annual Comprehensive Financial Report:
The differences between the Federal expenditures reported in the SEFA and the County’s Annual Comprehensive Financial Report are primarily comprised of the 2023 Women, Infants and Children Program (“WIC”), of which disbursements to the program recipients or vendors, were drawn directly from NYS accounts, and are not included in the County’s basic financial statements, cash reporting for some programs, accounting accrual and other reporting differences for some programs, federal revenue not required to be reported in the SEFA and Disaster Grants reporting differences as shown in the schedule below:
Title: NOTE 5 – FEDERAL ASSET FORFEITURES-UNEXPENDED CASH BALANCES
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
The County receives funds under Federal Asset Forfeiture Programs administered by the U.S. Department of Justice and the U.S. Department of the Treasury, respectively. Unexpended cash balances on-hand relating to these programs at December 31, 2023 were as follows:
Title: NOTE 6 – INDIRECT COST RATES
Accounting Policies: Expenditures are reported on the modified accrual basis of accounting for grants which are accounted for in the governmental fund types, except for expenditures of U.S. Department of Agriculture (School Breakfast Program, National School Lunch Program), U.S. Department of Justice (Equitable Sharing Program, State Criminal Alien Assistance Program (SCAAP)), and U.S. Department of Treasury (Equitable Sharing Program) which are reported on a cash basis.
Federal Emergency Management Agency (“FEMA”) expenditures are reported on the SEFA when: (1) FEMA has approved the County’s Project, and (2) the County has incurred eligible expenditures. FEMA federal awards expended in years subsequent to the fiscal year in which the Project is approved are reported in the County’s SEFA in those subsequent years.
Expenditures are reported following the cost principles contained in OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments for grant awards prior to December 26, 2014 and Cost Principles for State, Local, and Indian Tribal Governments, 2 CFR Subpart E for grant awards after December 26, 2014, wherein certain types of expenditures/expenses are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
De Minimis Rate Used: N
Rate Explanation: The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.
Indirect costs are included in the reported expenditures to the extent they are included in the federal financial reports used as the source for the data presented. Indirect costs are charged at different rates according to the County’s indirect cost rate study and may not be charged based upon the agreement with a grantor. The County has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.