FAC Explorer

Audit 318808

FY End
2023-06-30
Total Expended
$5.35M
Findings
4
Programs
11
Organization: Donnelly College (KS)
Year: 2023 Accepted: 2024-09-09
Auditor: Forvis Mazars LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
486153 2023-005 Significant Deficiency Yes L
486154 2023-005 Significant Deficiency Yes L
1062595 2023-005 Significant Deficiency Yes L
1062596 2023-005 Significant Deficiency Yes L

Programs

ALN Program Spent Major Findings
84.031 Higher Education Institutional Aid $2.24M Yes 0
84.063 Federal Pell Grant Program $1.20M Yes 1
84.268 Federal Direct Student Loans $676,828 Yes 1
45.130 Promotion of the Humanities Challenge Grants $370,000 - 0
84.425 Covid-19 - Education Stabilization Fund - Institutional Portion $283,194 - 0
84.042 Trio Student Support Services $281,366 - 0
84.425 Covid-19 - Education Stabilization Fund - Student Portion $117,350 - 0
84.007 Federal Supplemental Educational Opportunity Grants $60,081 Yes 0
47.076 Education and Human Resources $46,317 - 0
84.033 Federal Work-Study Program $42,603 Yes 0
84.425 Covid-19 - Edcuation Stabilization Fund - Minority Serving Institutions $28,713 - 0

Contacts

Name Title Type
C4SMU22SU266 Stephani Berry Auditee
9136218796 Kieth McGovern Auditor
No contacts on file

Notes to SEFA

Title: Note 1: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Donnelly College has not elected to use the 10% de minimis indirect cost rate. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the College under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College.
Title: Note 2: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Donnelly College has not elected to use the 10% de minimis indirect cost rate. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.
Title: Note 3: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if any, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Donnelly College has not elected to use the 10% de minimis indirect cost rate. Donnelly College has not elected to use the 10% de minimis indirect cost rate.

Finding Details

Finding 2023-005
Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans 84.268 Federal Pell Grant Program 84.063 Award Year 2023 Criteria or Specific Requirement - Reporting. According to 34 CFR 690.83, Dear Colleague Letter Gen 13-13, and Federal Register Volume 84, Number 212, November 1, 2019 an institution must submit Pell and Direct Loan origination records and disbursement records to the Common Origination and Disbursement (COD) in a timely and accurate manner. Condition - The College did not ensure accurate and timely notification to the Common Origination and Disburement (COD) website for disburement dates and amounts. Questioned Costs - None. Context - Out of a population of 477 records, a sample of 25 students was selected for testing. Out of these 25 students selected for testing, there were six instances in which the date of the student's award was misstated between the institutional record and the COD. Additionally, there were two students selected where the amount of the federal award was not consistent between the institutional records and the COD. The sample was not, and was not intended to be, a statistically valid sample. Effect - The COD reporting system was not accurately notified of the student award dates and amounts. Cause - Lack of communication and oversight when reporting information on the COD website. Identification as a Repeat Finding - 2022-002, 2021-002, 2020-004, 2019-003. Recommendation - The College should review and update its processes and controls to ensure student records for federal awards are properly stated on the COD website. Additionally, we recommend that a formal reconciliation process is completed to validate the procedure is completed on a regular basis. Views of Responsible Officials and Planned Corrective Actions - Donnelly College concurs with the finding. The Director of Financial Aid has implemented procedures to post aid in batches and to coordinate the timing of the postings with the Business Office. Financial Aid staff review documentation from each batch posted and compare the data to the awards posted on COD. Each month the Director reconciles her records to COD.
Finding 2023-005
Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans 84.268 Federal Pell Grant Program 84.063 Award Year 2023 Criteria or Specific Requirement - Reporting. According to 34 CFR 690.83, Dear Colleague Letter Gen 13-13, and Federal Register Volume 84, Number 212, November 1, 2019 an institution must submit Pell and Direct Loan origination records and disbursement records to the Common Origination and Disbursement (COD) in a timely and accurate manner. Condition - The College did not ensure accurate and timely notification to the Common Origination and Disburement (COD) website for disburement dates and amounts. Questioned Costs - None. Context - Out of a population of 477 records, a sample of 25 students was selected for testing. Out of these 25 students selected for testing, there were six instances in which the date of the student's award was misstated between the institutional record and the COD. Additionally, there were two students selected where the amount of the federal award was not consistent between the institutional records and the COD. The sample was not, and was not intended to be, a statistically valid sample. Effect - The COD reporting system was not accurately notified of the student award dates and amounts. Cause - Lack of communication and oversight when reporting information on the COD website. Identification as a Repeat Finding - 2022-002, 2021-002, 2020-004, 2019-003. Recommendation - The College should review and update its processes and controls to ensure student records for federal awards are properly stated on the COD website. Additionally, we recommend that a formal reconciliation process is completed to validate the procedure is completed on a regular basis. Views of Responsible Officials and Planned Corrective Actions - Donnelly College concurs with the finding. The Director of Financial Aid has implemented procedures to post aid in batches and to coordinate the timing of the postings with the Business Office. Financial Aid staff review documentation from each batch posted and compare the data to the awards posted on COD. Each month the Director reconciles her records to COD.
Finding 2023-005
Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans 84.268 Federal Pell Grant Program 84.063 Award Year 2023 Criteria or Specific Requirement - Reporting. According to 34 CFR 690.83, Dear Colleague Letter Gen 13-13, and Federal Register Volume 84, Number 212, November 1, 2019 an institution must submit Pell and Direct Loan origination records and disbursement records to the Common Origination and Disbursement (COD) in a timely and accurate manner. Condition - The College did not ensure accurate and timely notification to the Common Origination and Disburement (COD) website for disburement dates and amounts. Questioned Costs - None. Context - Out of a population of 477 records, a sample of 25 students was selected for testing. Out of these 25 students selected for testing, there were six instances in which the date of the student's award was misstated between the institutional record and the COD. Additionally, there were two students selected where the amount of the federal award was not consistent between the institutional records and the COD. The sample was not, and was not intended to be, a statistically valid sample. Effect - The COD reporting system was not accurately notified of the student award dates and amounts. Cause - Lack of communication and oversight when reporting information on the COD website. Identification as a Repeat Finding - 2022-002, 2021-002, 2020-004, 2019-003. Recommendation - The College should review and update its processes and controls to ensure student records for federal awards are properly stated on the COD website. Additionally, we recommend that a formal reconciliation process is completed to validate the procedure is completed on a regular basis. Views of Responsible Officials and Planned Corrective Actions - Donnelly College concurs with the finding. The Director of Financial Aid has implemented procedures to post aid in batches and to coordinate the timing of the postings with the Business Office. Financial Aid staff review documentation from each batch posted and compare the data to the awards posted on COD. Each month the Director reconciles her records to COD.
Finding 2023-005
Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans 84.268 Federal Pell Grant Program 84.063 Award Year 2023 Criteria or Specific Requirement - Reporting. According to 34 CFR 690.83, Dear Colleague Letter Gen 13-13, and Federal Register Volume 84, Number 212, November 1, 2019 an institution must submit Pell and Direct Loan origination records and disbursement records to the Common Origination and Disbursement (COD) in a timely and accurate manner. Condition - The College did not ensure accurate and timely notification to the Common Origination and Disburement (COD) website for disburement dates and amounts. Questioned Costs - None. Context - Out of a population of 477 records, a sample of 25 students was selected for testing. Out of these 25 students selected for testing, there were six instances in which the date of the student's award was misstated between the institutional record and the COD. Additionally, there were two students selected where the amount of the federal award was not consistent between the institutional records and the COD. The sample was not, and was not intended to be, a statistically valid sample. Effect - The COD reporting system was not accurately notified of the student award dates and amounts. Cause - Lack of communication and oversight when reporting information on the COD website. Identification as a Repeat Finding - 2022-002, 2021-002, 2020-004, 2019-003. Recommendation - The College should review and update its processes and controls to ensure student records for federal awards are properly stated on the COD website. Additionally, we recommend that a formal reconciliation process is completed to validate the procedure is completed on a regular basis. Views of Responsible Officials and Planned Corrective Actions - Donnelly College concurs with the finding. The Director of Financial Aid has implemented procedures to post aid in batches and to coordinate the timing of the postings with the Business Office. Financial Aid staff review documentation from each batch posted and compare the data to the awards posted on COD. Each month the Director reconciles her records to COD.