Audit 318734

FY End
2023-12-31
Total Expended
$17.18M
Findings
2
Programs
2
Year: 2023 Accepted: 2024-09-06
Auditor: Eide Bailly LLP

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
486085 2023-001 Material Weakness Yes N
1062527 2023-001 Material Weakness Yes N

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $17.16M Yes 1
14.218 Commnunity Development Block Grants/entitlement Grants $24,000 - 0

Contacts

Name Title Type
N6UPRK4X5XE4 Carl Musso Auditee
3039877588 Jodi Daugherty Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis cost rate. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the Housing Authority of the City of Lakewood dba Metro West Housing Solutions (the Authority) under programs of the federal government for the year ended December 31, 2023. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority.
Title: NOTE B - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis cost rate. Expenditures reported on the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient.
Title: NOTE C - INDIRECT COST RATE Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The Authority has not elected to use the 10% de minimis cost rate. The Authority has not elected to use the 10% de minimis cost rate.

Finding Details

2023‐001  Direct Program Department of Housing and Urban Development FFAL #14.871 Section 8 Housing Choice Vouchers Special Tests and Provisions: HQS Enforcement Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: As a condition of receiving Federal awards, non‐Federal entities agree to comply with laws, regulations, and the provisions of grant agreements and contracts, and to maintain internal controls to provide reasonable assurance of compliance with these requirements. The Housing Choice Voucher program requires that recipients perform inspections of properties where tenants receiving Housing Assistance Payments reside and when inspections fail, re‐inspections must be performed within 30 days for non‐life‐threatening issues. Condition: Metro West Housing Solutions did not perform re‐inspections of 16 failed inspections within the prescribed 30‐day HAP requirement during 2023. In addition, HAP was not properly reviewed for possible abatement for these tenants. Cause: Controls over inspections that are a part of special tests and provisions were not properly designed to ensure that re‐inspections of properties occurred within 30 days of a failed inspection, thus resulting in a deficiency of internal control. Effect: Metro West Housing Solutions could be issuing HAP for properties that are not up to code or potentially dangerous for their recipients if inspections fail and re‐inspections are not occurring timely. In addition, an abatement of HAP might be missed if the re‐inspections are not occurring timely. Questioned Costs: None reported Context/Sampling:   We tested 33 out of 161 of the failed inspections during 2023 (20% of the  population) based on maximum risk of material noncompliance. Repeat Finding from Prior Year(s): Yes Recommendation: We recommend management revisit controls over follow‐up on failed inspections to correct this matter and ensure no further findings occur. Views of Responsible Officials: There is no disagreement with the audit finding
2023‐001  Direct Program Department of Housing and Urban Development FFAL #14.871 Section 8 Housing Choice Vouchers Special Tests and Provisions: HQS Enforcement Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: As a condition of receiving Federal awards, non‐Federal entities agree to comply with laws, regulations, and the provisions of grant agreements and contracts, and to maintain internal controls to provide reasonable assurance of compliance with these requirements. The Housing Choice Voucher program requires that recipients perform inspections of properties where tenants receiving Housing Assistance Payments reside and when inspections fail, re‐inspections must be performed within 30 days for non‐life‐threatening issues. Condition: Metro West Housing Solutions did not perform re‐inspections of 16 failed inspections within the prescribed 30‐day HAP requirement during 2023. In addition, HAP was not properly reviewed for possible abatement for these tenants. Cause: Controls over inspections that are a part of special tests and provisions were not properly designed to ensure that re‐inspections of properties occurred within 30 days of a failed inspection, thus resulting in a deficiency of internal control. Effect: Metro West Housing Solutions could be issuing HAP for properties that are not up to code or potentially dangerous for their recipients if inspections fail and re‐inspections are not occurring timely. In addition, an abatement of HAP might be missed if the re‐inspections are not occurring timely. Questioned Costs: None reported Context/Sampling:   We tested 33 out of 161 of the failed inspections during 2023 (20% of the  population) based on maximum risk of material noncompliance. Repeat Finding from Prior Year(s): Yes Recommendation: We recommend management revisit controls over follow‐up on failed inspections to correct this matter and ensure no further findings occur. Views of Responsible Officials: There is no disagreement with the audit finding