Audit 318677

FY End
2023-12-31
Total Expended
$1.58M
Findings
2
Programs
2
Organization: Pembroke Housing Authority (NC)
Year: 2023 Accepted: 2024-09-06

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
485963 2023-001 - - N
1062405 2023-001 - - N

Programs

ALN Program Spent Major Findings
14.850 Public and Indian Housing $1.27M Yes 1
14.872 Public Housing Capital Fund $311,187 - 0

Contacts

Name Title Type
CUQYHEKU9BM3 Ashley Lowry Auditee
9105219711 Laura Bailey Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10-percent de minimis indirect cost rate. The accompanying schedule of expenditures of federal and state awards (the Schedule) includes the federal and state award activity of the Authority under programs of the federal and state governments for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Implementation Act. Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not represent the financial position, changes in net assets, or cash flows of the Authority.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10-percent de minimis indirect cost rate. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10-percent de minimis indirect cost rate. The Authority has elected not to use the 10-percent de minimis indirect cost rate.

Finding Details

Statement of Condition – For the Public and Indian Housing program, we reviewed 40 tenant files (recertification files and new tenant files) for fiscal year ended December 31, 2023. We reviewed 5 files for tenants who moved out during the fiscal year ended December 31, 2023. We noted 2 instances in which total tenant income was calculated incorrectly. Criteria – Per the Public Housing Occupancy Guidebook (Section 3) annual income includes, among other items, wages earned and child support amounts. Effect – For the two files referenced above, annual income was calculated incorrectly. As a result, total annual income was overstated by $53 per month. Cause – Incorrect procedures were followed in regards to calculating total tenant income. Identification of a repeat finding – N/A Recommendation – The Authority should continue to strengthen procedures surrounding tenant calculation processes. Views of responsible officials and planned corrective actions: The Authority agrees with this finding. Tenant rent calculations for the referenced files have been corrected, effective July 1, 2024. Please refer to the corrective action plan on page 68.
Statement of Condition – For the Public and Indian Housing program, we reviewed 40 tenant files (recertification files and new tenant files) for fiscal year ended December 31, 2023. We reviewed 5 files for tenants who moved out during the fiscal year ended December 31, 2023. We noted 2 instances in which total tenant income was calculated incorrectly. Criteria – Per the Public Housing Occupancy Guidebook (Section 3) annual income includes, among other items, wages earned and child support amounts. Effect – For the two files referenced above, annual income was calculated incorrectly. As a result, total annual income was overstated by $53 per month. Cause – Incorrect procedures were followed in regards to calculating total tenant income. Identification of a repeat finding – N/A Recommendation – The Authority should continue to strengthen procedures surrounding tenant calculation processes. Views of responsible officials and planned corrective actions: The Authority agrees with this finding. Tenant rent calculations for the referenced files have been corrected, effective July 1, 2024. Please refer to the corrective action plan on page 68.