FAC Explorer

Audit 318374

FY End
2023-12-31
Total Expended
$3.37M
Findings
6
Programs
4
Organization: City of Poplar Bluff (MO)
Year: 2023 Accepted: 2024-09-03
Auditor: Beussink Hey Roe & Stroder LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
485605 2023-002 Material Weakness - I
485606 2023-002 Material Weakness - I
485607 2023-002 Material Weakness - I
1062047 2023-002 Material Weakness - I
1062048 2023-002 Material Weakness - I
1062049 2023-002 Material Weakness - I

Programs

ALN Program Spent Major Findings
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $431,534 - 0
95.001 High Intensity Drug Trafficking Areas Program $19,221 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $16,160 Yes 1
20.205 Highway Planning and Construction $3,691 - 0

Contacts

Name Title Type
JTVMME6PGLK7 Lori Phelps Auditee
5736868619 Jeffrey C. Stroder, CPA Auditor
No contacts on file

Notes to SEFA

Title: Purpose of Schedule and Reporting Entity Accounting Policies: The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of the City of Poplar Bluff, Missouri under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial position, changes in net position, or cash flows of the City of Poplar Bluff, Missouri
Title: Basis of Presentation Accounting Policies: The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals.
Title: Basis of Accounting Accounting Policies: The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Schedule is presented on the modified accrual basis of accounting, which recognizes expenditures only when incurred for goods and services. This is the same basis of accounting presented in the financial statements.
Title: Indirect Cost Rate Accounting Policies: The Schedule is presented in accordance with the Uniform Guidance, which defines federal financial assistance "…assistance that non-federal entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance, but does not include amounts received as reimbursement for services rendered to individuals. De Minimis Rate Used: N Rate Explanation: The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.
Finding 2023-002
Criteria: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred, or otherwise excluded. Condition: The City had transactions in excess of $25,000 with nine vendors in which they did not verify that the entities were not suspended, debarred, or otherwise excluded. Cause: The City was not aware of this requirement. Effect: The City was at risk of making material payments to a vendor who is not allowed to do business with the federal government. There was no noncompliance, but there was not internal control in place to prevent noncompliance. Questioned Costs: None. Context: Payments to nine vendors totaled $1,826,821. Total payments from the program totaled $2,087,444. As noted above, there was no noncompliance, but there was not internal controls in place to ensure noncompliance. Repeat Finding: No. Recommendation: We recommend the City check the excluded parties list system or collect certifications from the entity for any vendor in which the City expects to spend more than $25,000 of federal grant funds for the year. Views of Responsible Officials and Planned Corrective Actions: We will ensure we comply going forward.