Notes to SEFA
Title: NOTE 1 BASIS OF PRESENTATION
Accounting Policies: 1. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. However, expenditures relating to U.S. Department of Homeland Security and Federal Emergency Management Agency (“FEMA”) Federal Assistance Listing #97.036 are reported when (1) FEMA has approved the project worksheet, and (2) eligible expenditures have been incurred, in accordance with FEMA regulations. 2.The Town has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. 3.Negative amounts reflected in the schedule represent adjustments or credits resulting from the normal course of business to amounts reported as expenditures in prior years. 4. Passed-through entity identifying numbers are presented where available. 5.Federal grants received by the Town are subject to audit and adjustment. If any expenditure is disallowed by the grantor agencies as a result of such an audit, the grantor agencies could make claims for reimbursement, which would become a liability of the Town. 6.The Community Development Block Grant (Federal Assistance Listing #14.218) reported federal expenditures includes $341,619 of expenditures funded with program income. 7.Emergency Rental Assistance Program (Federal Assistance Listing #21.023) Pursuant to the American Rescue Plan, the Town was awarded two Emergency Rental Assistance Program grants (ERA) directly from the U.S. Treasury. The Town elected to redirect the awards to New York State, which is now responsible for the administration of the award. The Town’s ERA award, upon redirection to New York State, was effectively de-obligated and cancelled. As such, the initial award is not reported in the schedule of federal awards. Subsequent to transferring/redirecting the ERA award to New York State, the Town received a subaward of the ERA grant from the New York State Office of Temporary and Disability Assistance Agency. Expenditures incurred under this subaward are included in the schedule of expenditures of federal awards.
De Minimis Rate Used: N
Rate Explanation: TOWN HAS ELECTED NOT TO USE THE DEMINIUS COST RATE
The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal award activity of the Town of Brookhaven, New York (“Town”) under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Town, it is not intended to and does not present the financial position or changes in net position of the Town.
Title: NOTE 3 SUMMARY OF DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) (FEDERAL ASSISTANCE LISTING #97.036)
Accounting Policies: 1. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. However, expenditures relating to U.S. Department of Homeland Security and Federal Emergency Management Agency (“FEMA”) Federal Assistance Listing #97.036 are reported when (1) FEMA has approved the project worksheet, and (2) eligible expenditures have been incurred, in accordance with FEMA regulations. 2.The Town has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. 3.Negative amounts reflected in the schedule represent adjustments or credits resulting from the normal course of business to amounts reported as expenditures in prior years. 4. Passed-through entity identifying numbers are presented where available. 5.Federal grants received by the Town are subject to audit and adjustment. If any expenditure is disallowed by the grantor agencies as a result of such an audit, the grantor agencies could make claims for reimbursement, which would become a liability of the Town. 6.The Community Development Block Grant (Federal Assistance Listing #14.218) reported federal expenditures includes $341,619 of expenditures funded with program income. 7.Emergency Rental Assistance Program (Federal Assistance Listing #21.023) Pursuant to the American Rescue Plan, the Town was awarded two Emergency Rental Assistance Program grants (ERA) directly from the U.S. Treasury. The Town elected to redirect the awards to New York State, which is now responsible for the administration of the award. The Town’s ERA award, upon redirection to New York State, was effectively de-obligated and cancelled. As such, the initial award is not reported in the schedule of federal awards. Subsequent to transferring/redirecting the ERA award to New York State, the Town received a subaward of the ERA grant from the New York State Office of Temporary and Disability Assistance Agency. Expenditures incurred under this subaward are included in the schedule of expenditures of federal awards.
De Minimis Rate Used: N
Rate Explanation: TOWN HAS ELECTED NOT TO USE THE DEMINIUS COST RATE
Below is a summary of the FEMA expenditures related to the declared disasters reported on the Schedule of Expenditures of Federal Awards for which there was an approved project worksheet prior to December 31, 2023: “See the Notes to the SEFA for chart/table”. Adjustments to previously reported FEMA funded expenditures, if warranted, are and will be reported on the SEFA in the year it becomes known.