Audit 317396

FY End
2023-02-28
Total Expended
$18.16M
Findings
58
Programs
41
Year: 2023 Accepted: 2024-08-16
Auditor: Moss Adams

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
481322 2023-002 Material Weakness - F
481323 2023-002 Material Weakness - F
481324 2023-003 Material Weakness - L
481325 2023-003 Material Weakness - L
481326 2023-003 Material Weakness - L
481327 2023-003 Material Weakness - L
481328 2023-003 Material Weakness - L
481329 2023-003 Material Weakness - L
481330 2023-003 Material Weakness - L
481331 2023-003 Material Weakness - L
481332 2023-003 Material Weakness - L
481333 2023-004 Significant Deficiency Yes L
481334 2023-004 Significant Deficiency Yes L
481335 2023-004 Significant Deficiency Yes L
481336 2023-004 Significant Deficiency Yes L
481337 2023-004 Significant Deficiency Yes L
481338 2023-004 Significant Deficiency Yes L
481339 2023-004 Significant Deficiency Yes L
481340 2023-004 Significant Deficiency Yes L
481341 2023-004 Significant Deficiency Yes L
481342 2023-004 Significant Deficiency Yes L
481343 2023-004 Significant Deficiency Yes L
481344 2023-004 Significant Deficiency Yes L
481345 2023-004 Significant Deficiency Yes L
481346 2023-004 Significant Deficiency Yes L
481347 2023-004 Significant Deficiency Yes L
481348 2023-004 Significant Deficiency Yes L
481349 2023-004 Significant Deficiency Yes L
481350 2023-004 Significant Deficiency Yes L
1057764 2023-002 Material Weakness - F
1057765 2023-002 Material Weakness - F
1057766 2023-003 Material Weakness - L
1057767 2023-003 Material Weakness - L
1057768 2023-003 Material Weakness - L
1057769 2023-003 Material Weakness - L
1057770 2023-003 Material Weakness - L
1057771 2023-003 Material Weakness - L
1057772 2023-003 Material Weakness - L
1057773 2023-003 Material Weakness - L
1057774 2023-003 Material Weakness - L
1057775 2023-004 Significant Deficiency Yes L
1057776 2023-004 Significant Deficiency Yes L
1057777 2023-004 Significant Deficiency Yes L
1057778 2023-004 Significant Deficiency Yes L
1057779 2023-004 Significant Deficiency Yes L
1057780 2023-004 Significant Deficiency Yes L
1057781 2023-004 Significant Deficiency Yes L
1057782 2023-004 Significant Deficiency Yes L
1057783 2023-004 Significant Deficiency Yes L
1057784 2023-004 Significant Deficiency Yes L
1057785 2023-004 Significant Deficiency Yes L
1057786 2023-004 Significant Deficiency Yes L
1057787 2023-004 Significant Deficiency Yes L
1057788 2023-004 Significant Deficiency Yes L
1057789 2023-004 Significant Deficiency Yes L
1057790 2023-004 Significant Deficiency Yes L
1057791 2023-004 Significant Deficiency Yes L
1057792 2023-004 Significant Deficiency Yes L

Programs

ALN Program Spent Major Findings
17.258 Wia Adult Program $594,630 Yes 1
17.259 Wia Youth Activities $567,858 Yes 1
10.766 Community Facilities Loans and Grants $427,154 - 0
14.231 Emergency Solutions Grant Program $344,323 - 0
10.218 Usda Loan $332,978 - 0
14.239 Home Investment Partnerships Program $331,769 - 0
93.568 Low-Income Home Energy Assistance $243,869 Yes 1
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $242,520 - 0
17.278 Wia Dislocated Worker Formula Grants $142,826 Yes 1
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $140,038 - 0
93.569 Community Services Block Grant $125,215 - 0
93.499 Low Income Household Water Assistance Program $98,252 - 0
10.568 Emergency Food Assistance Program (administrative Costs) $94,600 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $91,162 - 0
93.052 National Family Caregiver Support, Title Iii, Part E $82,532 - 0
93.575 Child Care and Development Block Grant $73,615 - 0
93.600 Head Start $68,665 Yes 2
17.277 Workforce Investment Act (wia) National Emergency Grants $62,239 - 0
16.575 Crime Victim Assistance $61,610 - 0
14.169 Housing Counseling Assistance Program $60,115 - 0
81.999 Bonneville Power Administration/liee Program $58,892 - 0
10.218 Farmers Home Administration Loan $49,141 - 0
93.053 Nutrition Services Incentive Program $36,618 - 0
93.778 Medical Assistance Program $26,784 - 0
93.558 Temporary Assistance for Needy Families $25,687 - 0
10.558 Child and Adult Care Food Program $24,814 - 0
10.565 Commodity Supplemental Food Program $24,363 - 0
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $24,289 - 0
10.U01 Consolidated Approp Act Funds 01.22-09.22 $23,032 - 0
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $21,915 - 0
93.497 Family Violence Prevention and Services/ Sexual Assault/rape Crisis Services and Supports $15,240 - 0
16.588 Violence Against Women Formula Grants $13,480 - 0
10.415 Rural Rental Housing Loans $12,760 - 0
81.042 Weatherization Assistance for Low-Income Persons $12,147 - 0
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $11,146 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $9,577 Yes 1
93.136 Injury Prevention and Control Research and State and Community Based Programs $7,250 - 0
64.035 Veterans Transportation Program $4,558 - 0
10.182 Local Food Purchase Assistance $3,382 - 0
21.019 Coronavirus Relief Fund $2,275 - 1
21.023 Emergency Rental Assistance Program $229 - 0

Contacts

Name Title Type
K7QZQFKWD987 Ryan Berendsen Auditee
5096856072 Ashlee Lent Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Note 2 - Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass through entity identifying numbers are presented where available. The Organization did not have funds passed through to subrecipients during the year ended February 28, 2023, and pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: Rural Resources Community Action has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (Schedule) includes the federal grant activity of Rural Resources Community Action (Organization), under programs of federal governments for the year ended February 28, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance).
Title: Note 3 - Federal Expenditures from Loans Accounting Policies: Note 2 - Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass through entity identifying numbers are presented where available. The Organization did not have funds passed through to subrecipients during the year ended February 28, 2023, and pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: Rural Resources Community Action has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Loans outstanding at the beginning of the year, and loans made during the year are included in the federal expenditures presented in the Schedule. The balance of loans outstanding at February 28, 2023, consists of:

Finding Details

FINDING 2023‐002 – Equipment & Real Property Management; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance U.S. Department of Health and Human Services Assistance Listing Number:93.600 Federal Program Name: Head Start Cluster Award Year: 2019-2022 Criteria: Per 2 CFR 215.34(3) - A physical inventory of equipment shall be taken, and the results reconciled with the equipment records at least once every two years. Condition: The Organization did not inventory equipment purchased with federal funds within the last two years. Context: During our testing of equipment and real property management, we noted that for all 5 items in our sample, an inventory of these items had not been performed in the prior 2 years. Our sample was selected using a random methodology, rather than a statistical sampling methodology, from the 49 item population. We additionally noted one instance of an asset that was disposed in a prior period but was not reflected in the accounting records until fiscal year 2023. Cause: The finding and material weakness is due to the controls not designed properly to ensure an inventory was being performed every two years. Repeat finding: No Effect: Noncompliance to the requirement that equipment purchased with federal funds be inventoried at least once every two years, as well as a disposal not being recorded in the correct period. Questioned costs: None noted. Recommendation: We recommend the Organization design and implement controls to ensure that all equipment purchased with federal funds is tagged and inventoried every two years. In addition, the Organization should maintain documentation of when the inventory takes place and have procedures in place to track and record any new additions or disposals on a timely basis. Views of responsible officials and planned corrective actions: Management agrees with the assessment and understands the importance of regular physical inventories. The Organization has designed an internal control process that will be implemented by August 30th, 2024.
FINDING 2023‐002 – Equipment & Real Property Management; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance U.S. Department of Health and Human Services Assistance Listing Number:93.600 Federal Program Name: Head Start Cluster Award Year: 2019-2022 Criteria: Per 2 CFR 215.34(3) - A physical inventory of equipment shall be taken, and the results reconciled with the equipment records at least once every two years. Condition: The Organization did not inventory equipment purchased with federal funds within the last two years. Context: During our testing of equipment and real property management, we noted that for all 5 items in our sample, an inventory of these items had not been performed in the prior 2 years. Our sample was selected using a random methodology, rather than a statistical sampling methodology, from the 49 item population. We additionally noted one instance of an asset that was disposed in a prior period but was not reflected in the accounting records until fiscal year 2023. Cause: The finding and material weakness is due to the controls not designed properly to ensure an inventory was being performed every two years. Repeat finding: No Effect: Noncompliance to the requirement that equipment purchased with federal funds be inventoried at least once every two years, as well as a disposal not being recorded in the correct period. Questioned costs: None noted. Recommendation: We recommend the Organization design and implement controls to ensure that all equipment purchased with federal funds is tagged and inventoried every two years. In addition, the Organization should maintain documentation of when the inventory takes place and have procedures in place to track and record any new additions or disposals on a timely basis. Views of responsible officials and planned corrective actions: Management agrees with the assessment and understands the importance of regular physical inventories. The Organization has designed an internal control process that will be implemented by August 30th, 2024.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐002 – Equipment & Real Property Management; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance U.S. Department of Health and Human Services Assistance Listing Number:93.600 Federal Program Name: Head Start Cluster Award Year: 2019-2022 Criteria: Per 2 CFR 215.34(3) - A physical inventory of equipment shall be taken, and the results reconciled with the equipment records at least once every two years. Condition: The Organization did not inventory equipment purchased with federal funds within the last two years. Context: During our testing of equipment and real property management, we noted that for all 5 items in our sample, an inventory of these items had not been performed in the prior 2 years. Our sample was selected using a random methodology, rather than a statistical sampling methodology, from the 49 item population. We additionally noted one instance of an asset that was disposed in a prior period but was not reflected in the accounting records until fiscal year 2023. Cause: The finding and material weakness is due to the controls not designed properly to ensure an inventory was being performed every two years. Repeat finding: No Effect: Noncompliance to the requirement that equipment purchased with federal funds be inventoried at least once every two years, as well as a disposal not being recorded in the correct period. Questioned costs: None noted. Recommendation: We recommend the Organization design and implement controls to ensure that all equipment purchased with federal funds is tagged and inventoried every two years. In addition, the Organization should maintain documentation of when the inventory takes place and have procedures in place to track and record any new additions or disposals on a timely basis. Views of responsible officials and planned corrective actions: Management agrees with the assessment and understands the importance of regular physical inventories. The Organization has designed an internal control process that will be implemented by August 30th, 2024.
FINDING 2023‐002 – Equipment & Real Property Management; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance U.S. Department of Health and Human Services Assistance Listing Number:93.600 Federal Program Name: Head Start Cluster Award Year: 2019-2022 Criteria: Per 2 CFR 215.34(3) - A physical inventory of equipment shall be taken, and the results reconciled with the equipment records at least once every two years. Condition: The Organization did not inventory equipment purchased with federal funds within the last two years. Context: During our testing of equipment and real property management, we noted that for all 5 items in our sample, an inventory of these items had not been performed in the prior 2 years. Our sample was selected using a random methodology, rather than a statistical sampling methodology, from the 49 item population. We additionally noted one instance of an asset that was disposed in a prior period but was not reflected in the accounting records until fiscal year 2023. Cause: The finding and material weakness is due to the controls not designed properly to ensure an inventory was being performed every two years. Repeat finding: No Effect: Noncompliance to the requirement that equipment purchased with federal funds be inventoried at least once every two years, as well as a disposal not being recorded in the correct period. Questioned costs: None noted. Recommendation: We recommend the Organization design and implement controls to ensure that all equipment purchased with federal funds is tagged and inventoried every two years. In addition, the Organization should maintain documentation of when the inventory takes place and have procedures in place to track and record any new additions or disposals on a timely basis. Views of responsible officials and planned corrective actions: Management agrees with the assessment and understands the importance of regular physical inventories. The Organization has designed an internal control process that will be implemented by August 30th, 2024.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐003 – Reporting; Material Weakness in Internal Control over Compliance and Instance of Material Noncompliance Department of Labor Assistance Listing Numbers: 17.258, 17.259, 17.278 Federal Program Names: WIOA Cluster Award Years: 2019-2023, 2020-2023 Criteria: Federal regulations and grant and contract conditions require that applicable reports be properly supported by accounting records and submitted. In accordance with the grant agreements, a close out report by contract is required to be submitted within 60 days of the end of the grant award period. Financial information reported within the closeout reports should be maintained as support and should be reviewed by a different person that the preparer. Condition and context: Grant expenditures were not tracked appropriately by contract within the general ledger system, and changes were made subsequent to the close out process between grants. Reconciliations were not performed timely and reviewed to ensure accuracy of the amounts reported. Additionally, the close out report was submitted late. Questioned costs: None. Effect: Without centralized controls that include monitoring of reporting due dates and retention of documentation supporting the amounts in the reports, reports are not submitted and are not properly supported. Cause: This occurred because of a lack of controls to segregate the duties between the preparer of the reports and supporting documentation and a reviewer to ensure accuracy. Repeat finding: No. Recommendation: We recommend the Organization implement a review control in the reporting process to identify any errors prior to submitting reports, maintain supporting documentation, and ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and is in the process of implementing corrective action. The Organization has tightened controls for grant management. Claims are subject to two levels of review before submission. Due dates of reports are closely tracked and supporting documentation is retained. Additionally, the improved controls that have been implemented in the fiscal department help to ensure accurate and timely reporting.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.
FINDING 2023‐004 – Reporting; Significant Deficiency in Internal Control over Compliance U.S. Department of Health and Human Services U.S. Department of Agriculture U.S. Department of Treasury Assistance Listing Numbers: 93.600, 93.568, 21.027 Federal Program Names: Head Start Cluster, Low Income Home Energy Assistance, and Coronavirus State and Local Fiscal Recovery Funds Award Years: 2019-23, 2021-23, 2021-2023 Criteria: In accordance with federal reporting requirements a variety of different types of reports are required for compliance relating to each of the grants, such as SF-425 reports, SF-429, special reports and performance reports are required on an annual basis. Additionally, the filing of the audit reporting package within the federal audit clearing house is required on an annual basis within nine months from year end. Condition and context: The applicable federal financial, special, or performance reports relating to each program and audit reporting package were not submitted timely as required by the grant agreements. Additionally, the filling of the audit reporting package within the federal audit clearing house was not filed timely for each of the following: • Head Start Cluster (ALN 93.600) – The SF-425 report was submitted after the due date. The SF-429 report was submitted after the due date. The annual Federal Financial report was submitted after the due date. • Low-Income Home Energy Assistance (ALN 93.568) – The audit reporting package, due annually, was submitted after the due date. • Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027) – For one of the four special and performance reports selected, the report was submitted after the due date. Questioned costs: None. Effect: The Organization was not in compliance with reporting requirements of the grants. Cause: Controls were not operating as designed to ensure the timely submission of the reports required were filed by the due dates. Repeat finding: Yes. Recommendation: We recommend the Organization implement controls to ensure timely submission of required reports, to include financial, performance, and special reports as required by grant agreements. We recommend the Organization implement a review control in the reporting process to ensure timely submission. Views of responsible officials and planned corrective actions: Management agrees with the assessment and will implement the auditor’s recommendations through revisions of policies and procedures. The Organization had significant turnover, which is why this finding was not corrected in the current year. The Organization will implement a review control surrounding the submission of all special reports, and performance reports within the fiscal department and work with Divisions Directors to ensure timely filing. The Organization has worked on internal controls surrounding financial reporting and will provide all audit documentation in a timely manner to ensure timely filing of the audit for the year ending June 30, 2024.