Audit 317343

FY End
2023-12-31
Total Expended
$9.13M
Findings
20
Programs
9
Year: 2023 Accepted: 2024-08-16

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
481227 2023-001 Significant Deficiency - P
481228 2023-001 Significant Deficiency - P
481229 2023-001 Significant Deficiency - P
481230 2023-001 Significant Deficiency - P
481231 2023-001 Significant Deficiency - P
481232 2023-001 Significant Deficiency - P
481233 2023-001 Significant Deficiency - P
481234 2023-001 Significant Deficiency - P
481235 2023-001 Significant Deficiency - P
481236 2023-001 Significant Deficiency - P
1057669 2023-001 Significant Deficiency - P
1057670 2023-001 Significant Deficiency - P
1057671 2023-001 Significant Deficiency - P
1057672 2023-001 Significant Deficiency - P
1057673 2023-001 Significant Deficiency - P
1057674 2023-001 Significant Deficiency - P
1057675 2023-001 Significant Deficiency - P
1057676 2023-001 Significant Deficiency - P
1057677 2023-001 Significant Deficiency - P
1057678 2023-001 Significant Deficiency - P

Programs

ALN Program Spent Major Findings
10.558 Child and Adult Care Food Program $217,669 - 1
94.011 Foster Grandparent Program $205,815 - 1
10.565 Commodity Supplemental Food Program $164,296 - 1
10.569 Emergency Food Assistance Program (food Commodities) $158,620 - 1
93.600 Head Start $116,853 Yes 1
94.002 Retired and Senior Volunteer Program $80,245 - 1
14.231 Emergency Solutions Grant Program $68,035 - 1
16.575 Crime Victim Assistance $42,701 - 1
93.575 Child Care and Development Block Grant $6,630 - 1

Contacts

Name Title Type
MSK2LRBW52V6 Kara Viorel Auditee
5732213892 Christina J. Robb Auditor
No contacts on file

Notes to SEFA

Title: Noncash Assistance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Douglass Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Douglass Community Services, Inc. used an approved negotiated indirect cost rate of 11.7% for the year ended December 31, 2023. Nonmonetary assistance is reported in the accompanying Schedule of Expenditures of Federal Awards at the fair market value of the commodities received and dispersed.
Title: Loans and Federal Insurance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Douglass Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Douglass Community Services, Inc. used an approved negotiated indirect cost rate of 11.7% for the year ended December 31, 2023. Douglass Community Services, Inc. did not receive any loans or loan guarantees and had no federal insurance in effect during the year ended December 31, 2023.
Title: Subrecipients Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Douglass Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Douglass Community Services, Inc. used an approved negotiated indirect cost rate of 11.7% for the year ended December 31, 2023. Douglass Community Services, Inc. did not disburse any federal funds to subrecipients during the year ended December 31, 2023.

Finding Details

Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.
Condition - The Organization had a lack of segregation of duties during the year ended December 31, 2023. Criteria - Internal control procedures require that accounting functions should be segregated so that one person does not control more than one aspect of an accounting transaction. And when there are duties that are not segregated, compensating controls should be in place to overcome the risks related to a lack of segregation of duties. Cause - During 2023, the Organization had an employee in the accounting department retire and was not replaced. The Organization has a limited number of staff in the accounting department to be able to keep proper segregation of duties after the employee’s retirement. Effect - After the employee’s retirement, the Organization could not maintain segregation of duties. Recommendation - When a lack of segregation of duties exists, management’s close supervision and review of accounting information are the best means of preventing or detecting errors and irregularities.