Audit 317177

FY End
2023-12-31
Total Expended
$7.46M
Findings
4
Programs
25
Organization: Mower County (MN)
Year: 2023 Accepted: 2024-08-13

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
481041 2023-004 Significant Deficiency - I
481042 2023-003 Material Weakness - E
1057483 2023-004 Significant Deficiency - I
1057484 2023-003 Material Weakness - E

Programs

ALN Program Spent Major Findings
20.205 Highway Planning and Construction $2.46M Yes 1
93.778 Medical Assistance Program $1.40M Yes 1
93.563 Child Support Enforcement $1.03M - 0
93.558 Temporary Assistance for Needy Families $693,006 Yes 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $469,218 - 0
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $365,849 - 0
93.658 Foster Care_title IV-E $334,376 - 0
93.667 Social Services Block Grant $265,640 - 0
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $123,230 - 0
21.032 Local Assistance and Tribal Consistency Fund $50,000 - 0
93.994 Maternal and Child Health Services Block Grant to the States $45,946 - 0
93.069 Public Health Emergency Preparedness $45,144 - 0
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $28,394 - 0
93.590 Community-Based Child Abuse Prevention Grants $19,547 - 0
93.575 Child Care and Development Block Grant $18,664 - 0
93.268 Immunization Cooperative Agreements $15,288 - 0
93.967 Cdc's Collaboration with Academia to Strengthen Public Health $10,783 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $8,480 - 0
20.600 State and Community Highway Safety $7,182 - 0
93.556 Promoting Safe and Stable Families $5,347 - 0
20.616 National Priority Safety Programs $4,874 - 0
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $2,009 - 0
93.767 Children's Health Insurance Program $1,951 - 0
93.566 Refugee and Entrant Assistance_state Administered Programs $1,662 - 0
93.251 Early Hearing Detection and Intervention $575 - 0

Contacts

Name Title Type
TESSLK8M1TF7 Loni Swenson Auditee
5074379537 Douglas P Host Auditor
No contacts on file

Notes to SEFA

Title: Reporting Entity Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principal contained in the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected to not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The schedule of expenditures of federal awards presents the activities of federal award programs expended by Mower County. The County’s reporting entity is defined in Note 1 to the financial statements.
Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principal contained in the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected to not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of the County under programs of the federal government for the year ended December 31, 2023. The information in this schedule is presented in accordance with the requirement of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the County, it is not intended to and does not present the financial position, changes in net position, or cash flows of the County.
Title: Reconciliation to Schedule of Intergovernmental Revenue Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principal contained in the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected to not use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Federal Grant Revenue Per Schedule of Intergovernmental Revenue $ 7,276,117 Revenues included on the Schedule of Intergovernmental Revenue that are not considered Federal Grant Expenditures (Prior Year Deferred Inflows of Resources) (19,706) Expenditures above, not included as revenues on the Schedule of Intergovernmental Revenues (Current Year Deferred Inflows of Resources) 204,991 Expenditures per Schedule of Expenditures of Federal Awards $ 7,461,402

Finding Details

Federal Agency: Department of Transportation Federal Program Name: Highway Planning and Construction Assistance Listing Number: 20.205 Federal Award Identification Number and Year: 050-646-006, 2023 Pass-Through Agency: Minnesota Department of Transportation Pass-Through Number: SAP 050-646-006 Compliance Requirement Affected: Suspension and Debarment Award Period: Year Ended December 31, 2023 Type of Finding: Significant Deficiency in Internal Control Over Compliance and Other Matters Criteria or Specific Requirement: Proper records should be retained to support compliance with suspension and debarment requirements. Condition: The standard contract language was not used in the quote process, and there is no other evidence the county ensured the vendor was not suspended or debarred before contracting. Questioned Costs: None. Context: Suspension and debarment requirements were not followed during the contract award process. Cause: At time of procurement, it was not known the costs would be funded with federal dollars. Effect: County could be using a vendor that is suspended or debarred at the time of the transaction. Repeat Finding: Not applicable. Recommendation: We recommend the county align their county-wide policies to address any necessary modifications to the process if procurement transactions are federally funded. View of Responsible Officials: Management concurs with this finding.
Federal Agency: Department of Health and Human Services Federal Program Name: Medical Assistance Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2305MN5ADM & 2305MN5MAP, 2023 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Number: 2305MN5ADM & 2305MN5MAP Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2023 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria or Specific Requirement: Supervisor or peer review of casefiles should be done and documented. Condition: During testing of Medical Assistance with MAXIS and METS cases, it was noted that there were no case reviews over MAXIS cases and no casefile reviews being done over METS cases. Questioned Costs: None. Context: No case reviews over MAXIS or METS cases. Cause: Due to significant turnover over staff, the County did not have time to complete the reviews. Effect: Errors made in determining eligibility may not be discovered and benefits may be issued to clients who are not eligible. Repeat Finding: Not applicable. Recommendation: We recommend that a supervisor or team lead perform regular internal reviews on MAXIS and METS casefiles to determine that proper policies and procedures are being followed in determining eligibility. View of Responsible Officials: Management concurs with this finding.
Federal Agency: Department of Transportation Federal Program Name: Highway Planning and Construction Assistance Listing Number: 20.205 Federal Award Identification Number and Year: 050-646-006, 2023 Pass-Through Agency: Minnesota Department of Transportation Pass-Through Number: SAP 050-646-006 Compliance Requirement Affected: Suspension and Debarment Award Period: Year Ended December 31, 2023 Type of Finding: Significant Deficiency in Internal Control Over Compliance and Other Matters Criteria or Specific Requirement: Proper records should be retained to support compliance with suspension and debarment requirements. Condition: The standard contract language was not used in the quote process, and there is no other evidence the county ensured the vendor was not suspended or debarred before contracting. Questioned Costs: None. Context: Suspension and debarment requirements were not followed during the contract award process. Cause: At time of procurement, it was not known the costs would be funded with federal dollars. Effect: County could be using a vendor that is suspended or debarred at the time of the transaction. Repeat Finding: Not applicable. Recommendation: We recommend the county align their county-wide policies to address any necessary modifications to the process if procurement transactions are federally funded. View of Responsible Officials: Management concurs with this finding.
Federal Agency: Department of Health and Human Services Federal Program Name: Medical Assistance Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2305MN5ADM & 2305MN5MAP, 2023 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Number: 2305MN5ADM & 2305MN5MAP Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2023 Type of Finding: Material Weakness in Internal Control Over Compliance Criteria or Specific Requirement: Supervisor or peer review of casefiles should be done and documented. Condition: During testing of Medical Assistance with MAXIS and METS cases, it was noted that there were no case reviews over MAXIS cases and no casefile reviews being done over METS cases. Questioned Costs: None. Context: No case reviews over MAXIS or METS cases. Cause: Due to significant turnover over staff, the County did not have time to complete the reviews. Effect: Errors made in determining eligibility may not be discovered and benefits may be issued to clients who are not eligible. Repeat Finding: Not applicable. Recommendation: We recommend that a supervisor or team lead perform regular internal reviews on MAXIS and METS casefiles to determine that proper policies and procedures are being followed in determining eligibility. View of Responsible Officials: Management concurs with this finding.