Audit 316698

FY End
2023-06-30
Total Expended
$48.65M
Findings
2
Programs
15
Organization: City of Syracuse, New York (NY)
Year: 2023 Accepted: 2024-08-06
Auditor: Bonadio & CO LLP

Organization Exclusion Status:

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Contacts

Name Title Type
TXMLVC8GKRV9 Michael Cannizzaro Auditee
3154488323 Gregg Evans Auditor
No contacts on file

Notes to SEFA

Title: Basis of presentation Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal financial assistance programs administered by the City of Syracuse, New York, an entity as defined in the basic financial statements. Federal awards that are included in this schedule may be received from federal agencies, as well as federal awards that are passed through from other governmental agencies. Expenditures reported on the schedule of expenditures of federal awards are reported on the modified accrual basis of accounting. The information in this schedule is presented in accordance with requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate The accompanying schedule of expenditures of federal awards presents the activity of federal financial assistance programs administered by the City of Syracuse, New York, an entity as defined in the basic financial statements. Federal awards that are included in this schedule may be received from federal agencies, as well as federal awards that are passed through from other governmental agencies. Expenditures reported on the schedule of expenditures of federal awards are reported on the modified accrual basis of accounting. The information in this schedule is presented in accordance with requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the basic financial statements.
Title: Matching costs Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal financial assistance programs administered by the City of Syracuse, New York, an entity as defined in the basic financial statements. Federal awards that are included in this schedule may be received from federal agencies, as well as federal awards that are passed through from other governmental agencies. Expenditures reported on the schedule of expenditures of federal awards are reported on the modified accrual basis of accounting. The information in this schedule is presented in accordance with requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate Matching costs (the City's or New York State's share of certain program costs) are not included in the reported expenditures.
Title: Indirect costs Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal financial assistance programs administered by the City of Syracuse, New York, an entity as defined in the basic financial statements. Federal awards that are included in this schedule may be received from federal agencies, as well as federal awards that are passed through from other governmental agencies. Expenditures reported on the schedule of expenditures of federal awards are reported on the modified accrual basis of accounting. The information in this schedule is presented in accordance with requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate Indirect costs may be included in the reported expenditures, to the extent they are included in the federal financial reports used as the source for the data presented. The City did not elect to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: City School District of Syracuse, New York Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal financial assistance programs administered by the City of Syracuse, New York, an entity as defined in the basic financial statements. Federal awards that are included in this schedule may be received from federal agencies, as well as federal awards that are passed through from other governmental agencies. Expenditures reported on the schedule of expenditures of federal awards are reported on the modified accrual basis of accounting. The information in this schedule is presented in accordance with requirements of the Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate The City School District of Syracuse, New York is a component unit of the City of Syracuse, New York. Financial assistance relating to the District is not included in the schedule of expenditures of federal awards; however, a separate single audit report contains the required reports and schedules.

Finding Details

Criteria: Internal controls over compliance should be properly designed, implemented and monitored to ensure compliance with the requirements of federal award programs. Effect: Cases were identified wherein the City elected to waive the competitive bidding process based on a sole source vendor without retaining documentation of factors qualifying the purchase as sole source and efforts to obtain competition prior to approval of the purchase. Context: Sole source awards lacking documentation were noted in 2 of 25 disbursements selected for testing, as part of a non-statistical sample. Recommendation: The City should implement and use a standard process to document the justification of sole source acquisitions when full and open competition is not practical. This documentation should be included as part of the approval process when waiving the competitive bidding process.
Criteria: Internal controls over compliance should be properly designed, implemented and monitored to ensure compliance with the requirements of federal award programs. Effect: Cases were identified wherein the City elected to waive the competitive bidding process based on a sole source vendor without retaining documentation of factors qualifying the purchase as sole source and efforts to obtain competition prior to approval of the purchase. Context: Sole source awards lacking documentation were noted in 2 of 25 disbursements selected for testing, as part of a non-statistical sample. Recommendation: The City should implement and use a standard process to document the justification of sole source acquisitions when full and open competition is not practical. This documentation should be included as part of the approval process when waiving the competitive bidding process.